R420--New Requirement (FY2025) | Mock Survey Services | External Accreditation Services & Programs (EASP) Office
Closed Pre-Solicitation Posted
- Solicitation number
- 36C10G25Q0025
- Agency
-
Headquarters
Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541611 Administrative Management and General Management Consulting Services
- PSC
- R420 Support- Professional: Certifications And Accreditations (Other Than Educ Or Info Tech C&A)
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Strategic Acquisition Center is seeking qualified contractors to provide Mock Survey Services for the Veterans Health Administration's Office of External Accreditation Services and Programs (EASP). The primary objective is to support survey preparedness and compliance with The Joint Commission (TJC) accreditation standards across 162 VA Medical Centers and facilities nationwide, including all 50 states, territories, and Puerto Rico. Contractors must have expertise in healthcare accreditation and be capable of conducting comprehensive three-day mock surveys covering Hospital, Ambulatory, Behavioral Health, and Home Care accreditation manuals. Interested firms must be registered in the appropriate databases and provide their Unique Entity ID, with personnel requirements including a minimum of 5 years healthcare accreditation experience and master's degrees in healthcare-related fields. The sources sought notice is open to various business types, and responses are due by December 27, 2024, at 8:00 AM EST, with the government using these responses to determine the appropriate solicitation approach.
The procurement is currently classified under NAICS code 541611 for Administrative Management and General Management Consulting Services, with no specific set-aside designation established at this stage. The contract will be structured as an Indefinite Delivery/Indefinite Quantity (IDIQ) with Firm Fixed Price Task Orders, consisting of a 12-month base period and four potential 12-month option periods. Contractors will be required to provide written survey reports within 10 days, administer customer satisfaction surveys, and deliver monthly and quarterly data reports. While specific award values are not disclosed in the pre-solicitation notice, the scope involves conducting mock surveys at 159 VA medical facilities, with surveys to be scheduled within the first 10 months of each performance period. Key points of contact for this opportunity are Contract Specialists Laura Bradum and Kimberly Erskine, along with Contracting Officer Max Andrade, who can be reached via their VA email addresses.
Notice text
Synopsis:
This announcement constitutes a Sources Sought Notice. THIS IS NOT a Request for Quote (RFQ) or a Request for Proposal (RFP). This announcement is for information and planning purposes only and is not to be construed as a commitment by the government, implied or otherwise, to issue a solicitation or award a contract.
The Department of Veteran Affairs (VA), Strategic Acquisition Center (SAC), is seeking qualified sources to provide all labor, resources, and supervision for Mock Survey Services for the Veterans Health Administration (VHA) Office of External Accreditation Services and Programs (EASP).
The purpose of this notice is to determine interest and capability of potentially qualified Businesses (All Sizes) relative to the North American Industry Classification code (NAICS): 541611 Administrative Management and General Management Consulting Services.
To make an appropriate acquisition decision for this requirement, the Government will use responses to this sources sought synopsis. The type of solicitation issued, and the manner of advertisement will also depend on the response to this sources sought synopsis.
Description:
Scope of Work:
The Office of External Accreditation Services and Programs (EASP) is requesting Mock Survey services to support 162 sites of care VA Medical Centers/Facilities across the United States; this includes all 50 states, territories, and possessions of the United States and the Commonwealth of Puerto Rico and identified VHA Headquarter Program Offices to enable an ongoing survey preparedness program to achieve and continue compliance with TJC accreditation standards and processes.
Specifications:
See attached document titled PWS Mock Survey - DRAFT .
Period of Performance:
To Be Determined.
Submission requirements for responses to this sources sought synopsis:
Service-Disabled Veteran Owned Small Business, Veteran Owned Small Business, Small Business, and Large Business offerors interested in submitting a proposal for this project, if it is formally advertised, must be registered and be verified in their respective coordinating databases and must provide the correct NAICS code to include Contractor s Unique Entity ID (SAM), name of the firm, address, phone and point of contact.
Where to send responses:
Point of Contacts: Laura Bradum (Contract Specialist) & Kimberly Erskine (Contract Specialist) & Max Andrade (Contract Officer)
Email: Laura.Bradum@va.gov, Kimberly.Erskine@va.gov, and Max.Andrade@va.gov
Response Deadlines:
As an Interested Company/Party towards the Upcoming Solicitation Requirement: December 27, 2024, 08:00 AM, EST
See attached document: PWS Mock Survey - DRAFT
End of Document
Files
| File | Type | Posted |
|---|---|---|
| PWS Mock Survey - DRAFT.pdf | ||
| 36C10G25Q0025.docx | DOCX document |
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