R408--Sources Sought Only-Mock Life Safety-Joint Commission Survey

Closed Pre-Solicitation Posted

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Solicitation number
36C24826Q0726
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Department of Veterans Affairs Bay Pines VA Healthcare System Bay Pines FL 33744, United States

Notice details come from SAM.gov. Updated .

About this opportunity

The Department of Veterans Affairs, Veterans Integrated Service Network 8, is conducting a sources sought survey to identify qualified contractors capable of providing Mock Life Safety Joint Commission Survey services at Bay Pines VA Healthcare System on a firm fixed price basis, with responses due by May 29, 2026 at 3:00 PM Eastern Time.

Work is performed across eight facility locations in Florida: the C.W. Bill Young VAMC in Bay Pines and seven Community Based Outpatient Clinics in Clearwater, St. Petersburg, Bradenton, Sarasota, Sebring, Port Charlotte, and Naples, plus Lee County Healthcare Center and Naples CBOC. The contract runs for one year. Contractors must conduct a comprehensive five-day Mock Joint Commission survey at each facility according to the most current Joint Commission Survey Activity Guide (January 2026 or later), with one additional Life Safety consultative visit permitted. Written reports must be delivered within 15 working days of each site visit, documenting findings by TJC and Ascellon standards and identifying noncompliance areas with specific recommendations.

Surveyors must possess minimum three years of surveying experience, expert knowledge of TJC and Ascellon standards, Life Safety processes, and preferably previous VA Medical Center experience. No surveyor substitutions are permitted without contracting officer approval. Surveys operate during standard business hours (7:00 AM–5:00 PM, Monday–Friday) and include exit briefings and report preparation sessions. Contractors must maintain compliance with federal security requirements, HIPAA provisions, and conflict-of-interest protocols. A National Business Associate Agreement is required upon contract award.

Respondents must submit company information, UEI number, CAGE code, business size status, existing government contract experience, anticipated subcontracting percentage, and identification of in-house versus subcontracted work scope to Moneque Rodriguez at moneque.rodriguez@va.gov. This notice is for market research and informational purposes only and does not obligate the Government to issue a solicitation or award a contract. Respondents bear all expenses associated with responding.

Notice text

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), NCO 08- is conducting a market research survey to identify potential qualified sources capable of providing for Mock Life Safety Joint Commission Survey at a firm fixed price for the following location: Bay Pines VA Healthcare System (multiple facilities)

***See attached Draft Performance Work Statement***

Interested parties should provide the following information:

1. Company name, address, point of contact, and point of contact email address and phone number.

2. UEI number and CAGE code.

3. Business size status under the applicable NAICS code.

4. Existing government Contract Number/ Contract for this scope and expiration date.

5. What percentage of the total contract value will be subcontracted?

6. Identify what portions of the work you would perform using in house staff versus subcontractors.

Responses are due to Moneque Rodriguez at moneque.rodriguez@va.gov by 15:00 PM EST on Friday, May 29, 2026. No submissions will be accepted after this date and time. This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. Respondents are solely responsible for all expenses associated with responding to this Sources Sought.

Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.

Files

File Type Posted
Mock Life Safety-Joint Commission Survey SOW DRAFT.docx DOCX document
36C24826Q0726.docx DOCX document

Notice history

Notice Type Posted
R408--Mock Life Safety-Joint Commission Survey Latest solicitation Solicitation
R408--Mock Life Safety-Joint Commission Survey Pre-Solicitation
This notice Original Pre-Solicitation

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Opportunity Agency Set-aside Responses due
Installation of Exit Signs Bay Pines, Florida 33744, United States · NAICS 238210 Veterans Integrated Service Network 8 No set-aside

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