QIAcube HT Field Service, and Maintenance Agreement

The United States Department of Agriculture's Northeast Area Dairy and Functional Foods Research Unit at the Eastern Regional Research Center in Wyndmoor, Pennsylvania is seeking a contractor to provide comprehensive maintenance and field service for a QIACube HT DNA extractor (serial number 29408). The selected contractor will be responsible for repairing, qualifying, calibrating, upgrading, maintaining, and moving the specialized laboratory equipment, and must operate under an ISO 9001 certified quality management system. The solicitation requires offerors to demonstrate quick and responsive maintenance capabilities and technical competence in servicing this type of precision laboratory equipment. Proposals must be submitted via email to kerrie.hodges@usda.gov by July 11, 2025 at 5:00 PM ET, with quotes remaining valid for 60 calendar days. The government will evaluate proposals based on price, technical specifications including compliance with contract terms and demonstrated maintenance capability, and completion of Federal Acquisition Regulation Provision 52.212-3, with technical and past performance considerations being approximately equal to cost in the award decision.

This procurement is designated as a total small business set-aside under NAICS code 811210 for Electronic and Precision Equipment Repair and Maintenance. The contract includes a comprehensive five-year period of performance from August 15, 2025 through August 14, 2030, structured with a base year and four additional option years. While specific contract values are not disclosed in the solicitation, the extended timeline indicates this is a substantial maintenance agreement for critical laboratory equipment. The work will be performed at the USDA's Eastern Regional Research Center facility in Wyndmoor, Pennsylvania, where the QIACube HT DNA extractor is located. No incumbent contractor or current service provider is identified in the solicitation documentation.