Q603--Voicebrook Dictation Software linked to VA VISTA System

The Department of Veterans Affairs Veterans Integrated Service Network 22 is seeking to procure Voicebrook VoiceOver PRO speech recognition dictation software integrated with the VA VistA system to support the VA Long Beach Health Care System Laboratory Anatomic Department. The software solution will enable pathology staff to dictate reports using speech recognition and templating features with hands-free command and control capabilities at microscopes and in cutting rooms. Key contract requirements include software licensing, hardware accessories (boom microphones, wireless kits, and footpedals), implementation across five project stages (Analysis and Planning, Workflow Integration and Customization, Preparation for Productive Use, Go-Live, and Transition to Support), comprehensive security compliance with HIPAA, FISMA, and NIST standards, and mandatory training for contractor personnel. The government is currently in the sources sought phase, requesting capability statements and expressions of interest from qualified vendors to determine whether to proceed with competitive procurement or sole source award. The response deadline for capability statements is April 24, 2026, at 12:00 PM Pacific Time, with inquiries directed to Contract Specialist Rebecca Gaba at Rebecca.Gaba@va.gov.

No set-aside designation has been applied to this procurement. GovSmart, Inc., a small business based in Charlottesville, Virginia, has been identified as the sole source contractor authorized to provide these services, though the government is accepting competing submissions through the sources sought phase. The contract base period runs from June 19, 2026, to June 18, 2027, with four one-year option periods extending through June 18, 2031, supporting approximately 8 pathologists and 3 residents per month. The NAICS code for this procurement is 541519 (Other Computer Related Services) with a small business size standard of $34 million, and the Product/Service Code is Q603 (Medical Transcriptions). The pricing template indicates the procurement will include multiple line items with quantities ranging from 1 to 12 units for various software licenses, maintenance agreements, training services, and hardware components, though specific budget allocations are not disclosed in the pre-solicitation materials.