Q523--Intra-Operative Neurophysiological Monitoring Services (IONMS)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 is soliciting Intra-Operative Neurophysiological Monitoring Services (IONMS) for the Southern Arizona VA Healthcare System (SAVAHCS) under solicitation number 36C26226R0044. The contractor must provide comprehensive intra-operative neuromonitoring services including all equipment, labor, materials, and supplies to support surgical operating rooms at SAVAHCS, with personnel holding Joint Commission accreditation, CNIM certification for surgical neurophysiologists, and Arizona licensure. Key contract requirements include 24-hour administrative documentation completion, emergency case response within 8 hours, quarterly quality assurance reporting, and full compliance with VA security, privacy, and HIPAA standards. Performance will be evaluated based on 100% compliance across six critical task areas: service pre-approval authorization, facility coordination within 24 hours of referral, complication reporting within 24 hours, administrative completion within 24 hours, quarterly quality assurance program maintenance with tracked data, and personnel licensing verification. The proposal submission deadline is February 9, 2026 at 12:00 PM Pacific Time, and the primary point of contact is Danielle Trudeau (Danielle.Trudeau@va.gov) at the Department of Veterans Affairs Network Contracting Office 22 in Long Beach, California.

This solicitation is designated as a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and no current incumbent contractor information is provided in the solicitation documents. The estimated contract value is $16 million, structured as a base period from April 1, 2026 through March 31, 2027 plus four one-year renewal options through March 31, 2031, utilizing an Indefinite Quantity (IDIQ) contracting vehicle. Annual pricing is based on estimated quantities including 1,140 units of intra-operative monitoring per 15-minute intervals, specialized needle types and electrophysiological tests ranging from 5 to 44 units annually, and specialized probes and equipment at 5 units annually. The services will be performed at the Southern Arizona VA Healthcare System (SAVAHCS) with the Contracting Officer's Representative being Anna Malone, Surgical Care Line Business Manager, supported by material management specialists Evon Miller and Lauri Granger. Monthly invoices will be submitted electronically through VA's designated system with payment by Electronic Funds Transfer, and any performance deficiencies will result in Contract Discrepancy Reports requiring formal corrective action plans.