Q522--Therapeutic Medical Physicists Houston VAMC

This is a sources sought announcement only. This is not a solicitation for proposals and no contract will be award from this announcement.

The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561320, Temporary Help Services with a size standard $34 Million. The Department of Veterans Affairs (VA), Network Contracting Office 16 (NCO 16) is seeking to identify any vendor capable of providing onsite Therapeutic Medical Physicists to support Michael E. DeBakey VA Medical Center, 2002 Holcombe Boulevard, Houston, TX 77030.

Scope - Qualifications:

Board Certified Chief Therapeutic Medical Physicist: Candidate can either have MS or PhD degree. Must have at least five (5) years of documented post-board experience after board certification and at least three (3) years of continuous work experience within the last five (5) years to ensure the TMP s experience is current and relevant. Senior TMP must also have the following minimum years of experience, expertise, and knowledge on the following procedures, equipment and software:

Five (5) years of experience Documentation detailing experience in performing QA procedures

Three (3) years of experience Documentation detailing Therapeutic Medical Physics in a healthcare system with an accredited radiation oncology service.

Three (3) years of experience - Varian Linear Accelerators: Truebeam (or equivalent) following standards of TG-142

Three (3) years of experience -Image Guided Radiation Therapy (IGRT) including Cone Beam CT (following standards of TG-142).

Three (3) year of experience Pinnacle and Eclipse treatment planning system; and Mosaiq and ARIA record & verify system, including the following treatment modalities: 2D/3D Conformal, SRS, SRT, SBRT, DIBH, SGRT and IMRT/VMAT (following standards of TG-53)

Three (3) years of experience - IMRT QA: MapCheck I/II (or equivalent.

Three (3) years of experience - GE CT Simulator (or equivalent) and following standards of TG-66

One (1) year of experience - Accuray Cyberknife

Successfully perform one (1) acceptance testing (i.e., work with vendor to ensure proper working condition during installation) on a linear accelerator.

Successfully perform one (1) commission of (i.e., gathered necessary measurements or data) a linear accelerator for a treatment planning system.

Board Certified Medical Physicist MS Level: Candidate can either be Master s Level or PhD. Must be Board Certified with at least two years of continuous working experience within the last three years to ensure TMP s experience is current and relevant. Junior TMP must also have the following minimum years of experience, expertise, and knowledge on the following procedures, equipment and software:

Two (2) years of experience Documentation detailing experience in performing QA procedures.

One (1) year of experience Documentation detailing Therapeutic Medical Physics in a healthcare system with an accredited radiation oncology service.

One (1) year of experience - Varian Linear Accelerators: Truebeam (or equivalent) following standards of TG-142

One (1) year of experience - Image Guided Radiation Therapy (IGRT) including Cone Beam CT (following standards of TG-142).

One (1) year of experience - Pinnacle and Eclipse treatment planning system; and Mosaiq and ARIA record & verify system, including the following treatment modalities: 2D/3D Conformal, SRS, SRT, SBRT, DIBH, SGRT and IMRT/VMAT (following standards of TG-53)

One (1) years of experience - IMRT QA: MapCheck I/II (or equivalent)

One (1) year of experience - GE CT Simulator (or equivalent) and following standards of TG-66

Background: Prior to issuing a solicitation, and pursuant to the Veterans First Contracting Program, the VA is trying to ascertain if there are any qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) with the capability of providing the above services: (Respondents are not limited to SDVOSB/VOSB concerns; the Government seeks to identify all potentially interested sources).

Responses to these sources sought must include the following information:

Your company name, address, contact person name, phone number, fax number, e-mail address(s) and SAM Unique Entity ID and company website if available.

Your company GSA/FSS contract number if available.

Your company Integrated Critical Staffing Program (ICSP) contract number if available.

Socio-economic status of business (i.e. SDVOSB/VOSB, 8(a), HUB Zone, Women Owned Small Business, Small disadvantaged business, or Small Business HUB Zone business)

Capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

Interested vendor should submit an email to stephanie.keo@va.gov. All responses must be received in writing no later than 3:00 PM CST on 11-07-2025. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided. No solicitation document is available at this time; this notice is to acquire information only. Vendors interested in providing an offer will have to respond to a solicitation announcement that shall be published separately.