Q512--HFA3 Visual Field Perimeter Test Equipment Dayton

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Â

This is a request for quote (RFQ), and the solicitation number is 36C25023Q0694. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2023-02, effective 03/16/2023. The associated NAICS Code is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Dayton VA Medical Center HFA3 model 860 visual field devices to accurately measure and analyze data to clinically assess and treat ocular conditions. This is a direct replacement of their existing visual field perimeter analyzers that are near life end expectancy. The requested analyzers must be able to upload data to both CPRS Imaging/DICOM and to our existing Carl Zeiss imaging viewer FORUM. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. However, we believe only Carl Zeiss authorized distributors can offer this requirement. This requirement is set-aside to small businesses.

Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than May 17, 2023, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.Â

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

2.00

EA

$

$

266002-1162-270-10HFA3860S15 CARL ZEISS MEDITEC USA, INC. \F\ HFA3 MODEL \F\ 860 CURRENT VERSION W/ LIQUID TRIAL LENS, RELEYE, KINETIC, GPA, HEAD TRK, GAZE TRK & TABLE \F\ 1/EA\F\

LOCAL STOCK NUMBER: HFA3 Model 860

Funding/Req. Number: 1

552-23-2-121-0055

0002

1.00

EA

$

$

266002-1162-270-10HFA3860S15 CARL ZEISS MEDITEC, INC. \F\ FORUM-DICOM\F\ INTERFACE LICENSE TO CZM INSTRUMENT (Vx.xx)

LOCAL STOCK NUMBER: 306601-8530-101/40FCZDIC

Funding/Req. Number: 1

552-23-2-121-0055

0003

1.00

EA

$

$

306601-8530-101/40FCZDIC ZEISS OS \F\ Enterprise Architecture Design (per hour)\F\

LOCAL STOCK NUMBER: 266002-1150-893-PRO

Funding/Req. Number: 1

552-23-2-121-0055

GRAND TOTAL

$

STATEMENT OF WORK (SOW)

1. Contracting Officer s Representative (COR).

Name:

Andrea Morter

Section:

Surgery

Address:

4100 W. Third St. Dayton, OH 45428

Phone Number:

937-268-6511 Ext. 2353

Fax Number:

N/A

E-Mail Address:

Andrea.Morter@va.gov

2. Contract Title. HFA3 MODEL 860

3. Background. This transaction is for the purchase of two HFA3 MODEL 860. The visual field perimeter is standard diagnostic equipment used to accurately measure and analyze data in-order to clinically assess and treat ocular conditions. The two current perimeters, acquired Dec. 2012, will exceed life expectancy Dec. 2025.

4. Scope. We need to procure two HFA3 Model 860. Visual field perimeter tests an automated diagnostic assessment used by ophthalmic clinicians to test the patients visual field that provides measurable data used for historical comparison and analysis. The two current perimeters, acquired Dec. 2012, will exceed life expectancy Dec. 2025.

5. Specific Tasks. Vendor will deliver product as ordered.

6. Performance Monitoring N/A

7. Security Requirements N/A

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

9. Other Pertinent Information or Special Considerations.

Identification of Possible Follow-on Work.

N/A

b. Identification of Potential Conflicts of Interest (COI).

N/A

c. Identification of Non-Disclosure Requirements.

N/A

d. Packaging, Packing and Shipping Instructions.

Vendor will place Purchase Order Number on packing slip and shipping label.

e. Inspection and Acceptance Criteria.

Product should arrive undamaged.

10. Risk Control

N/A

11. Place of Performance.

Dayton VA Medical Center

4100 W. Third St.

Dayton, OH 45428

12. Period of Performance.

30 Days ARO or as soon as available.

13. Delivery Schedule. Deliver to 4100 W. Third St. Bldg. 143 Dayton, OH 45428

The 11 Federal Holidays observed by the Federal Government are:

New Year s Day January 1

Martin Luther King s Birthday 3rd Monday in January

Presidents Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth Day June 19

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day November 11

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (MARCH 2023)

FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (DEC 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (DEC 2022)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MARCH 2023)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1

VAAR 852.212-71 GRAY MARKET LANGUAGE (FEB 2023)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (MARCH 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.]

All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.

All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than May 17, 2023 by 5:00 PM EST to gina.crank@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Gina P. Crank

Contracting Officer

Network Contract Office (NCO) 10

Office: 614-625-1236

Email: gina.crank@va.gov

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C250-23-AP-1502 HFA3 model 860 visual field devices

Contracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 10, located at Dayton VAMC, in support of VISN/NCO 10 VA Health Care System at 4100 W. Third St. Dayton, OH 45428

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This transaction is for the purchase of two HFA3 MODEL 860. The visual field perimeter is standard diagnostic equipment used to accurately measure and analyze data in-order to clinically assess and treat ocular conditions. The two current perimeters, acquired Dec. 2012, will exceed life expectancy Dec. 2025 and they are already beginning to malfunction. Once the current visual field machines are no longer working they cannot be repaired. They are outdated and parts are no longer available to repair them.

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This is a direct replacement of the existing visual field perimeter analyzer. Carl Zeiss is the only manufacturer of the HFA3 model 860 Visual Field Analyzer. This device is part of the standard of care when evaluating and treating patients for different types of glaucoma and neurological ocular conditions. The requested analyzers must be able to upload data to both CPRS Imaging/DICOM and to our existing Carl Zeiss imaging viewer FORUM.

Description of market research conducted and results or statement why it was not conducted:

The following methods were used when conducting market research for this devise:

Participated in communication among industry personnel.

Reviewed product literature published by manufacturers, distributors and dealers available on-line.

Applied personal knowledge in procuring devices of this type.

In addition, the Contracting Officer, using NAICS 334510 searched VetCert which resulted 116. Searched DSBS with the same NAICS which resulted 606, added key words resulted 0. The OEM stated they have two authorized distributors; Corps Biologics, a SDVOSB, and Proaim a SB. The OEM, Carl Zeiss, does not distribute directly rather uses their authorized distributors. This will post on Contract Opportunities, set-aside to small businesses. The VA Rule of Two is Unattainable.

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

____________________________ ________________________

Gina P. Crank Date

Contracting Officer