Q510--Ambulatory Electroencephalogram (aEEG) Technical Services
Closed Pre-Solicitation Posted
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- Solicitation number
- 36C24126Q0457
- Agency
-
Veterans Integrated Service Network 1
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 621610 Home Health Care Services
- PSC
- Q510 Medical- Neurology
- Place of performance
- Northport, NY Baltimore, MD Gainesville, FL Northport, New York, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 1 intends to solicit a Request for Offer for Ambulatory Electroencephalogram (aEEG) Technical Services, with RFO release anticipated by end of May 2026 and offer submissions due end of June 2026. This procurement is set-aside for total small business and is classified under NAICS 621610 (medical and diagnostic laboratories) and PSC Q510 (Medical–Neurology).
Performance spans five regional medical centers—Northport, New York; Baltimore, Maryland; Gainesville, Florida; Detroit, Michigan; and Saginaw, Michigan—with services extending up to 200 miles from each center, including veterans' homes and government-approved locations. The contractor will provide technical personnel, supervision, scheduling support, equipment, materials, supplies, transportation, and a proprietary cloud-based platform to conduct ambulatory EEG studies. Work focuses on 24-hour, 48-hour, and 72-hour studies both with and without synchronized video; 48-hour and 72-hour studies comprise the primary workload. Neurologist interpretation services will be provided by VA clinical staff.
The contract structure comprises one 12-month base year plus four optional 12-month extension years. The procurement supports the National TeleEEG and TeleEpilepsy program (NTEEG-EP) to address long wait times, geographic constraints, and resource gaps in EEG testing access. Responses to this pre-solicitation notice are not required. Contact Alison Myers, Contract Specialist, Network Contracting Office 1, at alison.myers3@va.gov.
Notice text
2 versions
Update #2 · Latest ·
See attachment
Update #1 ·
INTRODUCTION
The objective of this Pre-solicitation Notice (Notice) is to inform the vendor community that the Department of Veteran s Affairs (VA) intends to release a Request for Offer (RFO) for Ambulatory Electroencephalogram Technical Services.
NOTE: The posting of the Pre-solicitation Notice is for vendor planning purposes only. This pre-solicitation notice in no way obligates the VA to issue the referenced solicitation. VA does not guarantee the issuance of the solicitation nor that the information contained in the Pre-solicitation Notice will remain unchanged upon issuance of the solicitation.
Respondents to previously posted/issued Sources Sought Notices or Requests for Information are strongly encouraged to respond to all future RFOs soliciting similar categories of products and services identified herein.
GENERAL INFORMATION
Schedule of Events: It is the VA s intention to comply with the following schedule for the forthcoming Request for Offer (RFO) aEEG Technical Services effort. These dates represent a tentative schedule of events. VA reserves the right to modify these dates at any time.
Timeline (Approximation)
Activity
Mid-May 2026
Release Pre-Solicitation Notice
End of May 2026
Release the RFO
Mid-June 2026
RFO Questions Due
Mid-June 2026
RFO Answers Provided
End of June 2026
Offers Due
Mid-July 2026
Award
Responses to this pre-solicitation notice are not required.
The Point of Contact for this notice is:
Network Contracting Office 1
Healthcare Resource Team
Contract Specialist: Alison Myers, alison.myers3@va.gov
BACKGROUND
These services are part of the National TeleEEG and TeleEpilepsy program (NTEEG-EP). NTEEG-EP clinical providers have observed the need for ambulatory electroencephalogram (EEG) technical services to provide patients with faster service in areas that are impacted with long wait times, geographically remote constraints and/or lack of qualified resources to provide testing where it s needed, when it s needed.
SCOPE DESCRIPTION
Scope: The Contractor shall provide qualified technical personnel, supervision, scheduling support, equipment, materials, supplies, transportation, tools, travel, documentation, secure information handling, a propriety cloud based interoperable platform to store and access EEG studies, management necessary to set up, acquire, complete, upload, and support the technical portion of ambulatory electroencephalogram (aEEG) studies to be performed in Veterans homes or other Government-approved locations, as ordered by authorized providers. Neurologist professional services providing a study read will be provided by the NTEEG-EP clinicians; Contractor shall not provide Neurologists for study reads. All contracted services shall be performed in accordance with this PWS, the medical order, applicable VA privacy and security requirements, applicable Federal records management requirements, and applicable clinical and technical standards.
Objectives: In accordance with the full scope identified herein, the Contractor shall fulfill the technical portion of the aEEG study orders that fall into two categories: WITH Video or WITHOUT Video. Each category houses sub-categories which stipulate the duration of the study: 24-hour, 48-hour or 72-hour study, as follows:
TASK: AMBULATORY EEG STUDY
Task A
24-hour aEEG study with video
Task B
48-hour aEEG study with video
Task C
72-hour aEEG study with video
Task D
24-hour aEEG study without video
Task E
48-hour aEEG study without video
Task F
72-hour aEEG study without video
*** Ordered studies shall primarily consist of 48-hour and 72-hour aEEG recordings, with or without synchronized video as specified in the order. Twenty-four-hour studies shall be performed only when specifically ordered by the Government.
Period of Performance: The period of performance shall be for one (1) base year of 12-months and four (4) 12-month option years, to be exercised at the discretion of the Government in accordance with the Option to Extend the Term of the Contract and Availability of Funds for the Next Fiscal Year clauses, FAR 52.217-9 and FAR 52.232-19 respectively.
Place of Performance: Critical areas. Northport, New York; Baltimore, Maryland; Gainesville, Florida; Detroit, Michigan and Saginaw, Michigan.
Additional coverage. The Contractor shall support a service radius up to 200 miles from five designated Veterans Affairs Medical Centers (VAMC) referenced below.
NORTHEAST
NORTHPORT VA MEDICAL CENTER
79 Middleville Rd.
Northport, NY 11768
BALTIMORE VAMC
10 North Greene Street
Baltimore, MD 21201-1524
SOUTHEAST
MALCOLM RANDALL VA MEDICAL CENTER
1601 SW Archer Rd.
Gainesville, FL 32608
MIDWEST
JOHN D DINGELL VA MEDICAL CENTER
4646 John R St.
Detroit, MI 48201
ALEDA E LUTZ VA MEDICAL CENTER
1500 Weiss St.
Saginaw, MI 48602
Files
| File | Type | Posted |
|---|---|---|
| 36C24126Q0457.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Q510--Ambulatory Electroencephalogram (aEEG) Technical Services | Solicitation | |
| This notice | Pre-Solicitation |
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