Q401--SPS Laser Etching System Svc
Closed Pre-Solicitation Posted
- Solicitation number
- 36C26226Q0258
- Agency
-
Veterans Integrated Service Network 22
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 622110 General Medical and Surgical Hospitals
- PSC
- Q401 Medical- Nursing
- Place of performance
- Department of Veteran Affairs Carl T. Hayden VA Medical Center Phoenix, Arizona 85012, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Phoenix VA Health Care System, part of the Department of Veterans Affairs Veterans Integrated Service Network 22, is conducting market research through this sources sought announcement to identify qualified contractors to provide laser etching services for medical instrumentation tracking and inventory management. The primary objective is to mark and track surgical instruments and trays in real-time to prevent loss and improve operational efficiency for veteran care. Interested contractors must submit written capability statements by January 23, 2026, at 3 PM Mountain Time that demonstrate technical expertise and functional area knowledge, including company information, DUNS number, CAGE code, tax ID, points of contact, and comprehensive qualifications documentation. The government is prioritizing Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB), and responses should address the organization's ability to perform the described work. This is a sources sought announcement only and does not constitute a solicitation or obligate the government to award a contract; requests for solicitation will not receive responses.
This opportunity is designated as a Service-Disabled Veteran-Owned Small Business set-aside, with the government seeking at least two qualified SDVOSB or VOSB firms. The contract requires laser etching services for up to 50,000 instruments at a production rate of 800 instruments per day, along with Nu Trace scanner purchase, staff training on laser etching equipment, and annual preventive maintenance programming. The scope of work includes marking instruments with unique device identifiers, data entry and editing of current inventory records, and removing or remarking instruments not initially identified by scans. The contract will consist of a base period plus three additional one-year option periods. The Product Service Code (PSC) is Q401 (Medical-Nursing) and the NAICS code is 622110 (General Medical and Surgical Hospitals), though specific budget information or award values are not disclosed in this pre-solicitation notice.
Notice text
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation
announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Small Businesses interested and capable of providing the services described below. The priority is to find two or more Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB).
Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number and (h) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.
CONTRACT REQUIREMENTS
DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK
The Phoenix VA Health Care System (Agency) has requested a service contract to Laser Etch and purchase Nu Trace scanner for purposes of tracking and having a full accounting of inventory. This professional service aids in preventing the loss of instrumentation and being able to track trays and instrumentation and scopes in real time. Also, this will help with better care for our Veterans.
For several months the SPS department has been trying to mark instrumentation that is purchased as well as older instruments. This has caused a back-up/pile-up of instruments needing etching thus preventing the department from keeping up with the demand of instrument sets for surgical procedures.
REQUIRED SERVICES
Laser Etching of up to 50,000 instruments at 800 per day.
Instruments to be marked with unique device identifier for each instrument.
Data entry/editing of current instruments in inventory.
Existing instruments will be reviewed for accuracy of description and eliminate duplicates.
Instruments markings not picked up/identified by initial scans will be removed and remarked with Class II Laser.
Edit and make necessary count sheet changes to help eliminate tray-picking errors.
This will include the usage and shipping of another laser to be present in helping with project.
This will also include training staff to operate Laser Etching machine.
Annual laser and scanner preventive maintenance program.
This will include base plus 3 years.
Files
| File | Type | Posted |
|---|---|---|
| 36C26226Q0258.docx | DOCX document |
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