Purchase of Two (2) Mid-Size Hybrid Sedans - U. S. Embassy Singapore
Closed Solicitation Posted
- Solicitation number
- 19SN1026Q0018
- Agency
-
US Embassy Singapore
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 336110 Automobile and Light Duty Motor Vehicle Manufacturing
- PSC
- 2310 Passenger Motor Vehicles
- Place of performance
- 25850 Singapore
- Points of contact
-
- Meenachi Palanisamy sgprocurementsfq@state.gov (656) 476-9244
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Singapore, under the Department of State, is soliciting quotations for the purchase of two mid-size hybrid sedan passenger vehicles through Request for Quotations No. 19SN1026Q0018. Vehicles must be brand new, 2025/2026 model year, right-hand-drive sedans comparable to a Toyota Camry Elegance Hybrid, equipped with hybrid gasoline-electric powertrains, automatic transmissions, and minimum 200 horsepower output. Key qualifications require offerors to be authorized dealers or resellers with formal manufacturer authorization letters, possess necessary business licenses and permits to operate in Singapore, obtain Singapore tax identification numbers, and operate authorized service centers capable of performing warranty work. The evaluation will be conducted using a Technical Evaluation Checklist that verifies compliance with detailed specifications including safety features, emissions standards (Euro 6 WLTP or equivalent), infotainment systems with navigation capability, Electronic Road Pricing system compatibility, and warranty terms of minimum three years or 100,000 kilometers. Award will be made to the lowest priced, acceptable, responsible quoter whose offer is fully compliant with all technical requirements. The quotation submission deadline is May 18, 2026, at 4:30 p.m. Singapore Time, with submissions required via email to sgprocurementrfq@state.gov, and the Government may hold discussions with offerors in the competitive range if needed.
This is an unrestricted procurement with no set-aside designation for small business concerns. No incumbent contractor or award value is specified in the solicitation documents. The Government is procuring exactly two vehicles, with a target three-month door-to-door delivery window from the quoter's proposed timeline. All pricing must be quoted in Singapore Dollars (SGD) and must include registration fees (diplomatic registration) while excluding Certificate of Entitlement (COE), insurance, Additional Registration Fee (ARF), road tax, and Goods and Services Tax (GST), except where applicable to accessories. The place of performance is Singapore, where vehicles must comply with all applicable Singapore regulatory requirements, including Land Transport Authority (LTA) regulations, and must be registered and delivered with Electronic Road Pricing system installation and appropriate window tinting specifications.
Notice text
U.S. Embassy Singapore
Date: April 17, 2026
Dear Prospective Quoter:
Subject: Request for Quotations No.19SN1026Q0018
Enclosed is a Request for Quotations (RFQ) for the purchase of two passenger vehicles for the U.S. Embassy Singapore. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Vehicles shall meet all applicable Singaporean regulatory requirements, which may include, but are not limited to safety, emissions, and registration standards.
Please pay attention to a crucial requirement outlined in DOSAR 652.242-73. This requirement mandates that all quoters either possess, or ensure that they and/or their authorized local partners possess, the necessary licenses and permits to conduct business in Singapore. It is essential to ensure compliance with all Singaporean regulations and legal requirements, including all applicable tax laws and obligations, to operate successfully in the country. Specifically, Singaporean tax authorities expect businesses to obtain a tax identification number and fulfill tax obligations. You should review local laws before submitting a quotation.
The Quoter must be the legal seller of record for the transaction, or clearly identify the entity that will serve as the seller of record. The seller of record must be responsible for invoicing, delivery, and compliance with all applicable Singaporean tax and regulatory requirements. Arrangements in which an entity acts solely as an intermediary without assuming these responsibilities may be deemed non-compliant.
Submit your electronic quotations with the subject line “RFQ for Purchase of Two Passenger Vehicles” to SGProcurementRFQ@state.gov by May 18, 2026 at 16:30 local time. No quotations will be accepted after this time. Quotations must be in English. Incomplete quotations will not be accepted.
It is important to make sure the submission is made in the specific size and format; MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size exceeds 30MB, the submission must be made in separate files and attached to separate emails, each not exceeding 30MB.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
6. Completion of the specifications comparison template under Exhibit I (Section 6)
Offerors shall be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to submission of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at the time of proposal submission may cause the offeror to be found non-responsible, and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Kevin Phillips
Contracting Officer
Enclosure: a/s
Files
| File | Type | Posted |
|---|---|---|
| RFQ19SN1026Q0018 Questions and Answers (F).pdf | ||
| Technical Evaluation Checlist (RFQ19SN1026Q0018).xlsx | XLSX spreadsheet | |
| RFQ19SN1026Q0018 (F).pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Purchase of Two Passenger Vehicles for U. S. Embassy Singapore | Pre-Solicitation |
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