Purchase of Preventive Maintenance for the AB Sciex 6500 LCQQQ, “Brand Name or Equal” for the, the Southeast Food and Feed Laboratory (SFFL) for the Food and Drug Administration

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6. This announcement constitutes the only solicitation and a written solicitation will not be issued.

“Brand Name or Equal product only”.  The following FAR Clause applies: Clause 52.211-6 - Brand Name or Equal (AUG 1999)

This requirement is “Subject to the Availability of Funds” The Following FAR Clause applies: AVAILABILITY OF FUNDS (52.232-18) (APR 1984)

This synopsis, NAICS code 811219, identified as RFQ #75F40121is to notify contractors that the government intends to issue a Purchase Order in accordance with FAR Part 13.106 for the following specifications, under the simplified acquisition procedures.

Prospective offerors are responsible for downloading the solicitation and any amendments. It is the offeror's responsibility to monitor the beta.sam.gov website for the release of any amendments to this solicitation. Hard copies will only be provided to individuals eligible under the Americans with Disabilities Act and Rehabilitation Act upon request.

Purchase of Preventive Maintenance for the AB Sciex 6500 LCQQQ, “Brand Name or Equal” for the, the Southeast Food and Feed Laboratory (SFFL) for the Food and Drug Administration

Specifications:

Potential vendors must demonstrate the ability to provide The Southeast Food and Feed Laboratory (SFFL) preventive maintenance for the AB Sciex 6500 LCQQQ.

Preventative Maintenance - Repair Service

• The Contractor shall provide full coverage of parts, labor and travel for all repairs within any restrictions stated in the warranty.

• The Contractor shall provide at least one (1) preventative maintenance inspection (PMI) for the instrument during the one (1) year period of performances. The PMI shall be scheduled through communication with the FDA Project Officer or Alternate.
• The PM shall include all consumables, parts, labor and travel for remedial repair.
• Service shall be provided by service engineers who are trained and certified by the original manufacturer.  Engineers shall have access to the manufacturer’s latest technical developments, repair procedures, application updates, diagnostic software, and planned maintenance procedures. 
• The Contractor shall repair or replace any part or parts which prove to be defective at no additional charge to the government. 
• The Contractor shall make arrangement for the fastest delivery and will resume work upon receipt of parts within 72 business hours (3 days) or a mutually agreed upon timeframe.
• All parts replaced shall be new replacement parts which meet the original manufacturer’s specifications for the SV000091-QTRAP6500 and SV000091-SHIMXR).
• The Contractor Officer Representative (COR) shall contact the Contractor to schedule a mutually acceptable date and time for the preventive maintenance visit. All visits must be scheduled at least 48 hours in advance with the COR.
• Documentation of preventative maintenance duties performed must be provided. (See Records and Reports section).

Records and Reports

The Contractor shall, commensurate with the completion of each service call (inclusive of warranty service), provide the end-user of the equipment with a copy of a field service report/ticket identifying the equipment name, manufacturer, model number, and serial number of the equipment being serviced/repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair or otherwise perform the service, the name(s) and contact information of the technician who performed the repair/service, and for information purposes, the on-site hours expended and parts/components replaced. In addition, the Contractor shall provide monthly reports to the FDA Project Officer and Contract Specialist, not later than the 5th work day following the end of each month, summarizing all maintenance and repair activities (including warranty work) for the previous month during months that work is performed.

Deliverables

Deliverable

Quantity

Delivery Date

PMA Scheduled Visit

1

August 2021

Warranty

All labor, replacement parts and components (excluding consumables) shall be warrantied for at least a 12-month period.

Place of Performance

      Food and Drug Administration

      60 8th Street NE

      Atlanta, GA 30309

POC: TBD

The Contractor shall contact the Government POC at least 48 hours prior to delivery or service. Unless otherwise specified, deliveries and installation shall occur at the Place of Performance specified above, Monday through Friday (excluding Federal Holidays between the hours of 8:00 a.m. and 5:00 p.m. EST.

Period of Performance

The period of performance shall be for a period of one (1) base year.

Basis of Award

The Government will award a contract resulting from this solicitation to the responsible quoter as
a fixed‐price contract on the lowest price technically acceptable (LPTA) evaluation method.
Award will be made on the basis of the lowest evaluated price meeting or exceeding the non‐cost
factor (technical conformance to the requirements of the solicitation). The Quoter’s initial
quotation shall contain the Quoter’s best terms from a price standpoint. Failure to demonstrate
meeting any of the requirements will result in a rating of technically unacceptable and will not be
considered for award.

FAR provisions can be found on the following website: http://Acquisition.gov

The following provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors-Commercial Items;

52.225-2 Buy American Certificate;

52.212-4 Contract Terms and Conditions-Commercial Items;

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items including subparagraphs:

52.222-3, Convict Labor

52.222-19, Child Labor-Cooperation with Authorities and Remedies

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-36, Affirmative Action for Workers with Disabilities

52.222-50, Combating Trafficking in Persons

52.225-1, Buy American Act--Supplies

52.225-13, Restrictions on Certain Foreign Purchases

52.232-33, Payment by Electronic Fund Transfer-Central Contractor Registration.


In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein. Additionally, all quotes shall include price (s); FOB point; a poc (name and telephone number); a statement from the offeror verifying that they are Registered in SAM  under NAICS code;811219 delivery date (delivery date is of the utmost importance); business size; and payment terms. Delivery shall be to FDA.


FDA intends to make an award soon after the response date of this notice and all bids must be submitted via email to Maryrose.nicol@fdahhs.gov  and be received by 5:00 PM (1700) on July  8, 2021 to the attention of Mary Rose A. Nicol, maryrose.nicol@fda.hhs.gov. Offerors shall ensure the RFQ number is visible in the header of the email.

ALL QUESTIONS REGARDING THIS SYNOPSIS/SOLICIATION MUST BE SUBMITTED IN WRITING NO LATER THAN 5:00 PM (1700) EST ON July 5, 2021.

FAX QUOTES SHALL NOT BE ACCEPTED.