Purchase and delivery of Propane at the Fort Yates Indian Health Service Hospital in Fort Yates, North Dakota

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Subpart 13.5, Test Programs for Certain Commercial Items (10 U.S.C. 2304(g) & 2305 & 41 U.S.C. 253(g) & 253a & 253b), FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994 (Public Law 103-355)), & FAR Subpart 37.4, Non-personal Health Care Services (10 U.S.C. 2304 and 41 U.S.C. 253). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Aberdeen Area Indian Health Service (IHS) intends to award a firm-fixed price commercial item purchase order in response to Request for Quotation (RFQ) 12-059, for Propane at the Fort Yates IHS Hospital in Fort Yates, ND. The solicitation is issued as a 100% Small Business set-aside. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular 2005-54. The associated North American Industry Classification System code is 424710 and the small business size standard is 100 employees.

PRICE SCHEDULE: PROPANE: the quoted pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this purchase order.

Please complete the following pricing schedule utilizing your most competitive and reasonable rates which the IHS will use to the "Best Value" to the government.

1. Propane
20,000 gallons (estimated) x $_________ per gallon = $_____________

PURPOSE OF THE CONTRACT: Purchase and delivery of Propane for the Fort Yates Indian Health Service Hospital in Fort Yates, North Dakota. The vendor shall supply and deliver the Propane to the Fort Yates IHS between the hours of 8:30 am to 4:30 pm CST, Monday through Friday, on an as-needed basis.

PERIOD OF PERFORMANCE: The period of performance is from Date of Award through September 30, 2012.

INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its original invoice to the Aberdeen Area Indian Health Service, Financial Management branch, 115 4th Avenue SE, Aberdeen SD 57401. The Contractor agrees to include the following information on each invoice. (1) Contractors name, address; (2) Contract Number (entire contract number must be included); (3) Invoice number and date; (4) Cost or price; (5) Dates of Service including the number of hours worked; and (6) Remit to address. The Aberdeen Area Financial Management Branch, 115 4th Avenue SE, Aberdeen, SD 57401, shall make payment.

Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

FAR 52.212-1 Instructions to Offerors-Commercial Items (June 2008).
Quotes shall be submitted on company letterhead stationery. Signed and dated. And it shall include:
1. Solicitation number
2. Closing Date: December 16, 2011 at 5:00 pm CST
3. Name, address and telephone number of company and email address of contact person.
4. Technical description of the item/service being offered in sufficient detail to evaluate compliance with the requirements of the solicitation. This may include product literature, or other documents, if necessary
5. Terms of any express warranty
6. Price and any discount terms
7. "Remit to" address, if different from mailing address
8. A completed copy of the representations and certifications at FAR 52.212-3 or a copy of the contractor's Online Representations and Certifications Application (ORCA).
9. Acknowledgment of Solicitation Amendments (if any issued)

FAR 52.212-2, Evaluation-Commercial Items (January 1999). The provision at 52.212-2 applies to this acquisition and is provided in full text. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and the following "best value" factors considered. (1) Ability to meet the delivery schedule (2) Responsiveness to requirement.

FAR 52.212-3. Offeror Representations and Certifications - Commercial Items (May 2011). See attachment for full text and instructions for completion.

FAR 52.212-4, Contract Terms and Conditions-Commercial Items (June 2010), applies to this acquisition and is incorporated by reference.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2011). See attachment for full text.

Submit quote to: Aberdeen Area Indian Health Service
Attn: Courtney Davis, Contract Specialist
115 4th Ave. SE, Room 309
Aberdeen, SD 57401
Or fax to 605-226-7669 or email courtney.davis@ihs.gov

Contractors intending to conduct business with the Federal Government must register with the Department of Defense Central Contractor Registration (CCR) database prior to award. The CCR is the primary Government repository, which retains information on Government contractors. You may register via the Internet at http://www.ccr.gov or by calling (888) 227-2423 or (269) 961-5757.

No contract award shall be made to any vendor listed on the OIG Exclusion List at http://exclusions.oig.hhs.gov throughout the duration of the contract.