Provide event space to accommodate the approximately 300 attendees with audio visual equipment for the June 1-4, 2027, meeting
Closed Solicitation Posted
- Solicitation number
- 80NSSC26931062Q
- Agency
-
Shared Services Center
National Aeronautics and Space Administration
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 611310 Colleges, Universities, and Professional Schools
- PSC
- R699 Support- Administrative: Other
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
NASA's Shared Services Center (NSSC) is seeking event space and related services to host the 2nd International XRISM Science Symposium scheduled for June 1-4, 2027, with approximately 300 international attendees. The procuring agency intends to issue a sole source contract to the University of Michigan, determining it is the sole provider capable of meeting the government's needs. Key contract requirements include providing event space with audio-visual equipment, establishing a registration fee collection mechanism to offset costs, ensuring Wi-Fi access throughout the venue, supplying food and beverages during morning and afternoon breaks, identifying nearby restaurant options, confirming the venue's walkability from hotels and dining locations, and arranging a separate banquet venue. The government will evaluate interested organizations based on their capabilities and qualifications to determine whether to conduct this procurement on a competitive basis rather than sole source. The submission deadline for capability statements is May 1, 2026, at 8:00 a.m. Central Standard Time, with all correspondence required to reference ID #80NSSC26931062Q.
This solicitation carries no set-aside designation and identifies the University of Michigan as the intended sole source contractor. No award value or budget range is specified in the solicitation notice. The symposium will accommodate approximately 300 international scientists participating in a four-day event as part of an international agreement between NASA and the Japan Aerospace Exploration Agency (JAXA) to disseminate XRISM mission science findings. Performance will be located in Detroit, Michigan, with the organizing university based in Ann Arbor, Michigan. The procurement falls under NAICS code 611310 (Colleges, Universities, and Professional Schools) and will be conducted using FAR Part 13 procedures for non-commercial items or services.
Notice text
PLEASE NOTE* THIS IS NOT A REQUEST FOR QUOTES. ANY PRICE OFFERS RECIEVED WILL NOT BE REVIEWED / ACCEPTED AT THIS TIME.
See the attached SOW and request for capability statements.
All correspondence should reference ID#80NSSC26931062Q to ensure visibility.
Synopsis:
NASA/NSSC has a requirement for
• Provide event space to accommodate approximately 300 attendees with audio visual equipment for June 1-4, 2027.
• A mechanism to collect registration fees from attendees and use these funds to partially offset meeting costs, reducing costs to NASA and the US Government.
• Wi-fi access throughout the meeting venue
• Provide food and beverages (snacks) during morning and afternoon breaks
• A venue for a meeting banquet, to be paid for by attendees..
NASA/NSSC intends to issue a sole source contract to University of Michigan under the authority of FAR 12.102(a). It has been determined that University of Michigan is the sole provider of Event space needed
NASA/NSSC will be the procuring center for this effort. Performance will be located at NASA/ Goddard Space Flight Center (GSFC).
The Government intends to acquire Non-Commercial items or services using the provisions, clauses and procedures prescribed in FAR Part 13 for Non-Commercial
The NAICS Code for this procurement is 611310.
Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact not later than 8:00 a.m. Central Standard Time on 5/1/2026. Such capabilities/qualifications will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on a full and open competition basis, based upon responses to this notice, is solely within the discretion of the government.
Oral communications are not acceptable in response to this notice.
NASA FAR Supplement Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf .
Primary Point of Contact:
Monica Wilson
Procurement Assistant III
monica.d.wilson@nasa.gov
Files
| File | Type | Posted |
|---|---|---|
| SATPC0040960 Tab 07 2 SOW_Redacted.pdf |
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