Provide event management services for the U. S. Embassy’s National Day celebration

Enclosed is a Request for Quotations (RFQ) for providing event management services for the U.S. Embassy’s National Day celebration at the U.S. Embassy in New Delhi, India. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

SITE VISIT: The site visit will be conducted on May 7, 2024, at 1400 hrs at the venue. Prospective offerors who desire to participate in the site visit should send participant’s names at ChellaramaniA@state.gov, by/before 3 p.m. May 6, 2024,for arranging entry in the venue.  Please provide complete names of the participants as printed on their valid ID proof like Aadhar / driving license / passport / voter ID card and they must carry the same ID in original during the site visit. No substitutions shall be permitted.

Quotations are due by 1700 hrs (India Time) of May 23, 2024. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to Newdelhibids@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.