Provation Software Services
Closed Pre-Solicitation Posted
- Solicitation number
- W81K0426QA007
- Agency
-
Medical Command
Department of the Army, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Fort Bragg, North Carolina 28310, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Medical Command, through the East Services Branch Health Readiness Contracting Office at Joint Base San Antonio, Fort Sam Houston, is seeking to procure endoscopy software system services to support Womack Army Medical Center's Gastroenterology department. The requirement involves licensing and maintenance services for Provation MD software for pulmonology, which will include procedure documentation, image capture, automated coding, structured data capture, and reporting capabilities. The contract will be awarded on a sole source, Firm Fixed Price Purchase Order basis to Provation Software, Inc., citing exclusive licensing agreements and brand name justification under Title 41 U.S.C. 1901(e)(2). The maintenance services must include correction of reported software failures, provision of generally available updates at no additional charge, and telephone and remote access support per the vendor's Customer Support Handbook. The pre-solicitation notice was posted on November 7, 2025, with a deadline for comments or questions of November 12, 2025, providing a five-day window for industry feedback before solicitation.
This procurement carries no set-aside designation and anticipates awarding to the incumbent contractor, Provation Software, Inc., located at 533 South 3rd Avenue, Minneapolis, Minnesota. The maintenance services are specifically limited to the current version of the licensed software and the immediate prior version, with the vendor retaining discretion to revise support terms through its Support Handbook. While specific award values are not disclosed in this pre-solicitation notice, the contract will operate under the simplified acquisition threshold given the purchase order format and will exclude installation, implementation, and out-of-pocket costs associated with software updates from the maintenance service scope. The services are classified under NAICS 513210 (Software Publishers) and PSC code J065 (Maintenance/Repair/Rebuild of Medical, Dental, and Veterinary Equipment and Supplies), indicating the specialized nature of the medical software support required.
Notice text
The East Services Branch, Health Readiness Contracting Office (HRCO), Joint Base San Antonio, Fort Sam Houston, TX intends to Award a Firm Fixed Price, Purchase Order, on a sole source basis to Provation Software, Inc., 533 South 3rd Avenue, Minneapolis, MN 55415. Utilizing the authority of Title 41 U.S.C. §1901(e)(2) as implemented in FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.
This requirement is to provide endoscopy software system services in support of Womack Army Medical Center’s Gastroenterology department. These services are subject to exclusions below, and during the maintenance service term, said company will provide the following for the licensed software: (a) correct reported failures of the licensed software to substantially perform in conformance with the documentation; (b) furnish, at no additional charge updates which ProVation makes generally available to WAMC under maintenance without an additional fee, collectively, updates however, installation, implementation, and other services or out -of-pocket costs in connection with the updates is not included in maintenance services; and (c) provide telephone support and/or remote access support per the Customer Support Handbook. Said company’s obligation described herein applies only to the current version of the licensed software and the immediate prior version. The maintenance services are further described in said company’s Support Handbook, which may berevised in, in its reasonable discretion, from time to time. Services listed below.
Provation MD for Pulmonology: Pulmonology Procedure Documentation, Image Capture, Automated Coding, Structured
Data Capture and Reporting
Provation MD for Pulm Maintenance:
Annual Maintenance, telephone and remote support for technical and application questions, regular software updates, access to a customer portal and knowledge base
Standard Service Package:
Provation MD Service Package for Project Management, Technical Services, and Implementation Services (includes associated travel costs)
Virtual Server Oracle Licensing: (Pulm)
Oracle licensing compliant with a virtual environment
Annual Oracle Support (Pulm)
INOGENI 3GSDI to USB 3.0 Image Capture Hardware
Digikey 10ft SDI Cable
US Converters XS88
Provation MD for GI Maintenance
Travel Cart Maintenance
Annual Oracle Support Fee (GI & TC)
All responsible sources that are bonified authorized distributors “who can provide the software maintenance, brand name Provation MD for GI Maintenance / Provation MD for Pulm Maintenance manufactured by Provation Software Inc. may submit an authorized distributor letter from the manufacturer, capability statement, proposal or quotation, which shall be considered by the agency. Any concerns with this intent to Sole Source may be submitted for consideration by the Government to Contracting Officer, Jason Holck at jason.t.holck.mil@health.mil and Contract Specialist, Cotrena Brown-Johnson at cotrena.y.brownjohnson.mil@health.mil with the Notice ID number referenced in the subject line.
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