Propane Supplies and Maintenance Service Contract

The Department of Health and Human Services Indian Health Service (IHS) is seeking a small business contractor to provide propane supplies and maintenance services for the Desert Sage Youth Wellness Center in Hemet, California. The solicitation (RFQ 75H70325Q00002) requires a vendor to supply liquid propane and maintain three 1,000-gallon government-owned propane tanks that service heating units, water heaters, and kitchen appliances at the 35,000 sq ft residential behavioral health treatment facility. Key contract requirements include maintaining adequate propane levels, performing annual inspections before December 31, providing initial safety training to facility staff, and maintaining a 4-hour emergency response capability. Evaluation criteria will focus on technical capability, past performance in propane services, delivery schedule, and pricing. Offers are due by March 17, 2025, with a contract period spanning from March 24, 2025, to March 23, 2031, comprising one base year and four one-year option periods.

This solicitation is a 100% small business set-aside under NAICS code 457210 for Fuel Dealers, with a size standard of 100 employees. All prospective offerors must be registered in the System for Award Management (SAM), with unregistered firms being ineligible for award. The contract will be performed at the Desert Sage Youth Wellness Center located in Hemet, California, serving Native American and Alaskan Native youth. Contractors must employ qualified technicians with appropriate certifications and comply with OSHA and NFPA standards. The wage determination indicates minimum hourly rates ranging from $14.93 to $62.15, with additional benefits including health and welfare provisions. Delivery of propane is required between 7:30 AM and 5:30 PM, Monday through Friday, with the ability to respond to emergency situations within four hours. While specific award value is not explicitly stated, the comprehensive service requirements suggest a significant commitment to maintaining critical infrastructure for the youth wellness center.