Propane Fort Leonard Wood
Open Pre-Solicitation Posted
- Solicitation number
- W911S727BA000
- Agency
-
MICC Fort Eustis
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 325120 Industrial Gas Manufacturing
- PSC
- 6830 Gases: Compressed And Liquefied
- Place of performance
- Fort Leonard Wood, Missouri 65473, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis intends to solicit propane supply and delivery services on a total small business set-aside basis, with a sources sought response deadline of October 30, 2026. Award of the set-aside is contingent on at least two qualified small businesses responding with information sufficient to support the restriction; if fewer respond, the Government will open competition.
Performance of work occurs at Fort Leonard Wood, Missouri and the U.S. Army Lake of the Ozarks Recreation Facility near Camdenton, Missouri. The contract encompasses supply and delivery of propane gas to 342 tanks across 288 buildings, with tank capacities of 500 or 1,000 gallons. Propane must meet GPA Standard 2140-97 specifications. The contractor supplies all personnel, equipment, vehicles, labor, and transportation; the Government furnishes existing tanks. Work is performed during normal installation hours (7:00 a.m. to 5:00 p.m., Monday through Friday, excluding federal holidays), with after-hours deliveries during severe weather available upon contracting officer approval.
The contractor must maintain tanks at a minimum 50% fuel level and maximum 80% capacity, provide a delivery schedule within 60 days of contract start, and submit daily delivery reports to the Contract Inspector. Monthly fill requirements are seasonal: approximately 290 fills per month during April–September and 1,474 fills per month during October–March heating season. The base contract period runs April 1, 2027 through March 31, 2028, with four optional one-year renewals through March 31, 2032. The contractor must equip each delivery vehicle with a calibrated propane meter (calibrated quarterly at contractor expense) and develop a Quality Control Plan within 30 days of notice to proceed. All employees require Antiterrorism Level 1 training, Operations Security training, and iWATCH training. NAICS code 325120; small business size standard 1,200 employees.
Notice text
SOURCES SOUGHT SYNOPSIS
THIS IS A Sources Sought Notice ONLY. The U.S. Government desires to procure the Propane Requirement on a small business set-aside basis, provided 2 or more qualified small businesses respond to this source’s sought synopsis with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantaged Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned Small Business, Economically Disadvantaged Women Owned-Small Business, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this source’s sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on https://sam.gov Point of Entry. It is the responsibility of potential offerors to monitor sam.gov for additional information pertaining to this requirement. The anticipated NAICS code 325120, Industrial Gas Manufacturing, Size Standard 1,200.
A continuing need is anticipated for Propane gas to locations around Fort Leonard Wood and Lake of the Ozarks Recreational Area, MO, which is currently being fulfilled through current contract W911S7-25-D-A002. The proposed contract will be for one (1) Base year with four (4) one-year renewable options, resulting in the maximum contract performance period of five (5) years. In response to this source’s sought, please provide:
1. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, EDWOSB, WOSB, etc.) and the corresponding NAICS code.
2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not.
3. Please provide responses to this notice to: faith.a.daniels.civ@army.mil and david.w.foster24.civ@army.mil
4. Telephone responses will not be accepted. Please provide responses in writing, via email no later than 3:00 pm (Central Time), October 30, 2026.
Files
| File | Type | Posted |
|---|---|---|
| PERFORMANCE WORK STATEMENT DRAFT.pdf | ||
| TE2 - Provide_Deliver Propane DRAFT.pdf |
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