Propane for Turtle Mountain Agency

The Bureau of Indian Affairs Great Plains Region, specifically the Turtle Mountain Agency, is soliciting propane delivery services to supply 41,420 gallons of liquid propane to six agency buildings during the winter heating season. The contractor must coordinate and deliver propane to the Detention Center, Fire Hall, Facility Management Office, Records Storage, Roads/Forestry, and Facility Grounds Shop while maintaining compliance with all local, state, and federal regulations. Key requirements include submitting a delivery schedule to the Facility Manager at least 72 hours prior to work, completing a firm-fixed-price quote using the provided pricing template, and submitting the completed IEE Representation Form to certify Indian Economic Enterprise status. The evaluation criteria emphasize pricing competitiveness and the contractor's ability to reliably deliver propane services that ensure a safe and healthy working environment. The original deadline of November 25, 2025, was extended to December 16, 2025, at 5:00 PM CST, with quotes to be submitted via email to Crystal Keys; interested parties must confirm quote receipt within 24 hours of submission.

This procurement is set aside 100% for Indian Economic Enterprises (IEE), representing a modification from the original Indian Small Business Economic Enterprise (ISBEE) designation under the Buy Indian Act. No incumbent contractor is identified in the solicitation documents. The contract period runs from December 15, 2025, through March 31, 2026, with the propane delivery requirement of 41,420 gallons distributed across the winter months. The contract is classified under NAICS code 325120 (Industrial Gas Manufacturing) with a small business size standard of 1,200 employees. Performance will take place at the Turtle Mountain Agency facilities in the Great Plains Region, with BIA inspection required upon completion of services and all work subject to the terms outlined in the Statement of Work.