Propane for Pine Ridge Agency

The Department of the Interior Bureau of Indian Affairs Eastern Oklahoma Region seeks propane supply and delivery services for Pine Ridge Agency, with quotes due September 14, 2026 at 5:00 PM Central Daylight Time. The procurement is 100% set-aside for Indian Small Business Economic Enterprise (ISBEE) organizations.

Place of performance spans twelve locations across Pine Ridge and Kyle, South Dakota, including correctional facilities, fire departments, road departments, water and sewer stations, and a communications tower. The solicitation covers the period October 1, 2026 through April 30, 2027, with an estimated total requirement of 72,000 gallons of liquefied petroleum gas delivered on an as-needed basis to maintain tank levels above preset thresholds. The NAICS code is 324110, Petroleum Refineries, with a small business size standard of 1,500 employees; PSC code is 6830, Gases: Compressed and Liquefied.

Contractor responsibilities include remote monitoring of propane levels, monthly tank level reports, immediate notification when levels reach preset lows, emergency delivery within 24 hours when requested, and delivery tickets after each service call. The contractor assumes all costs associated with accidental spills and cleanup. Quotes must be submitted in Firm-Fixed-Price format via email to Teihahnietuh McCargo (Teihahnietuh.McCargo@bia.gov) and must include a completed Indian Economic Enterprise Representation Form and compliance with DIAR 1452.280-4 certifications. Award will be made to the lowest price, technically acceptable quoter, with payment through the Invoice Processing Platform system upon Government acceptance and inspection of deliveries.