Propane delivery services for truxton canon agency
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 140A1126Q0029
- Agency
-
Western Region
Bureau of Indian Affairs and Indian Education, Department of the Interior
- Responses due
- Set-aside
- Indian Small Business Economic Enterprise
Opportunity facts
- NAICS code
- 211130 Natural Gas Extraction
- PSC
- 6830 Gases: Compressed And Liquefied
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Bureau of Indian Affairs Western Region, Truxton Canon Agency is conducting market research to identify qualified vendors capable of providing propane delivery services across multiple locations in Arizona. This pre-solicitation notice is not a formal solicitation and will not result in an award; rather, it is intended to gauge market capacity and identify interested Indian Small Business Economic Enterprises (ISBEE). Key requirements include weekly propane tank inspections, maintaining full tanks to prevent service outages, performing tank maintenance and repairs, lighting pilots if buildings run out of propane, and ensuring compliance with NEPA, ASME/DOT standards, OSHA regulations, and all applicable federal, state, and tribal environmental and safety requirements. The contractor must provide all necessary equipment, materials, supplies, and labor to support operations across five geographic service areas spanning rural and remote locations in Arizona. Interested vendors must submit responses by April 16, 2026 at 5:00 PM MST via email to Danielle Bitsilly, including a completed capability statement and the required IEE Representation Form to verify eligibility under the Buy Indian Act.
This opportunity is exclusively set aside for Indian Small Business Economic Enterprises under the Buy Indian Act (25 U.S.C. 47), and all prospective vendors must submit a completed IEE Representation Form certifying that they meet the definition of an Indian Economic Enterprise with 51 percent or greater Native American ownership. The contract scope encompasses propane service locations at Valentine, Peach Springs, Juvenile Detention Center, Thornton Tower/Manzanita/Bar4 (approximately 80 miles away), and Supai, with a combined inventory of approximately 17 propane tanks ranging from 100-gallon to 12,000-gallon capacity. The BIA estimates annual propane consumption at approximately 20,000 gallons across all service locations, and the contract period of performance includes a base year plus four option years. No specific contract value or budget range is disclosed in this pre-solicitation notice. Vendors with experience providing propane and tank maintenance services to rural and remote facilities and demonstrated capability to serve multiple dispersed locations are encouraged to submit capability statements demonstrating their qualifications and service capacity.
Notice text
1. Notice Title
Sources Sought ¿ Propane Delivery Services (ISBEE Set Aside) ¿ Truxton Canon Agency
________________________________________
2. Notice Type
Sources Sought / Market Research Only
Set Aside: Indian Small Business Economic Enterprise (ISBEE) ¿ Buy Indian Act
________________________________________
3. Description
The Bureau of Indian Affairs (BIA), Western Region, Truxton Canon Agency is conducting market research to identify qualified Indian Small Business Economic Enterprises (ISBEE) capable of providing propane delivery services, including but not limited to:
¿ Solid waste collection
¿ Transportation
¿ Disposal at an approved facility
¿ Provision and servicing of dumpsters/containers
¿ Recycling services (if applicable)
¿ Compliance with all federal, state, and tribal environmental regulations
This notice is NOT a solicitation, request for proposal, or commitment by the Government. No award will be made from this notice. The Government will not reimburse costs associated with responding.
________________________________________
4. IEE Verification Requirement
Interested vendors must submit a completed IEE Representation Form (attached). This form is required to verify eligibility under the Buy Indian Act (25 U.S.C. 47).
Responses without the completed IEE form will not be considered.
________________________________________
5. Place of Performance
Truxton Canon Agency
P.O. Box 37
Valentine, AZ 86437
(Mohave County)
Service locations may include agency buildings, housing units, and other BIA managed sites.
________________________________________
6. Capability Statement Requirements
Vendors must provide a brief capability statement that includes:
¿ Company name, UEI, and point of contact
¿ Description of waste management services provided
¿ Relevant experience
¿ Service capacity for rural/remote locations
¿ Completed IEE Representation Form
________________________________________
7. Submission Instructions
Responses are due: April 16, 2026 @ 5:00 pm MST
Submit via email to:
Danielle Bitsilly, Contract Specialist
danielle.bitsilly@bia.gov
602-669-4442
Bureau of Indian Affairs ¿ Western Region
Truxton Canon Agency
Email subject line:
¿Sources Sought Response ¿ 140A1126Q00 ¿ Propane Delivery Services ¿ ISBEE ¿ [Your Company Name]¿
________________________________________
8. Disclaimer
This Sources Sought is for market research only.
No solicitation exists at this time.
Do not submit pricing.
Respondents will not be notified of the results.
________________________________________
9. Attachments
¿ Statement of Work
¿ IEE Representation Form
Files
| File | Type | Posted |
|---|---|---|
| Statement_of_Work_1.docx | DOCX document | |
| B08_Attachment_3_IA_-_IEE_Representation_Form_1.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Propane delivery services for truxton canon agency | Award Notice | |
| Propane delivery services for truxton canon agency | Solicitation | |
| This notice | Pre-Solicitation |
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