Propane Delivery Fort Benning and Camp Merrill

The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Eustis is seeking to procure liquefied propane gas (Type II) in accordance with Commercial Standard D 1835-97 for delivery to Fort Benning and Camp Merrill in Georgia. The contractor must provide all plant, labor, transportation, and equipment necessary to deliver propane to small capacity tanks ranging from 250 to 2,000 gallons at both locations, as well as to a 30,000-gallon Peak Shaving Plant tank at Fort Benning if activated. Key contract requirements include automatic tank monitoring and refilling to maintain levels between 35-40% capacity with an 80% maximum fill limit, completion of refills for tanks below 20% capacity within 24 hours, tank inspection for leaks during each filling, and submission of automatically generated delivery tickets documenting all transactions. Delivery vehicle operators must possess picture identification and appropriate base access permits, and Peak Shaving Plant deliveries must occur in 9,000-10,000 gallon increments during business hours (0800-1630) Monday through Friday with two days' advance coordination. Monthly delivery orders must be submitted by the 10th of the preceding month with OPIS real-time pricing, and all monthly delivery tickets must be submitted within five business days following the delivery month. The deadline for responses to this Sources Sought Notice is February 13, 2026 at 14:00 EST, with submissions directed to Contract Specialist Thomas Lowther and Contracting Officer Jackie Peacock.

This procurement is designated as a Total Small Business set-aside, contingent upon at least two qualified small businesses responding with sufficient information to support the set-aside, and is open to all socioeconomic categories of small businesses including 8(a), Small Disadvantage Business, HUBZone, Service-Disabled Veteran-Owned, and Women-Owned Small Business concerns. The anticipated NAICS code is 457210 (Fuel Dealers) with a size standard of 100 employees, and the PSC category is 9140 (Fuel Oils). The contract structure includes a Base Year with four Option Years, providing five years of contract duration from January 25, 2026 through January 25, 2031 for funds stability purposes. No specific award value or budget range is provided in the pre-solicitation notice, nor are any potential incumbents or current contractors identified. The Sources Sought Notice indicates that this procurement does not constitute a solicitation or commitment to award and is issued solely for information and planning purposes, with future solicitations to be synopsized on the Government-wide Point of Entry (GPE). Subcontracting limitations apply to the small business set-aside categories with non-compliance penalties of up to $500,000 or the dollar amount expended in excess of permitted levels.