Propane Sources Sought Notice_Propane Delivery for Fort Benning and Camp Merrill_20260113.pdf

This is a Sources Sought Notice ONLY. The U.S. Government desires to procure, Propane, Liquefied, Bulk, Type II in accordance with Commercial Standard D 1835-97, dated June 1998, as ordered during contract duration. Deliveries will be as specified in Contract and will be made to both small capacity (250 – 2000 Gallon) tanks and the Peak Shaving Plant large capacity (30,000 Gallon) tanks, if necessary, located on Fort Benning, GA and the small capacity (500 – 2000 Gallon) located on Camp Merrill, GA (See Appendix A & B for tank locations). Contractor will provide all Plant, labor, transportation and equipment required to make deliveries to these locations on a small business set-aside basis, provided two (2) or more qualified small businesses respond to this notice with information sufficient to support a set-aside. Be advised that the U.S.

Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S.

Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government wide Point of Entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement. The anticipated NAICS code is 457210 Fuel Dealers: for businesses primarily selling and delivering heating oil, LP gas, and other fuels directly to consumers (e.g., residential propane delivery). The size standard in number of employees for this NAICS code is 100 employees.

Attached is the draft Statement of Work (SOW).

Responses to this notice shall be e-mailed to the Contract Specialist, Thomas Lowther at thomas.l.lowther2.civ@army.mil and Contracting Officer Jackie Peacock at jackie.d.peacock.civ@army.mil no later than 13 February 2026 at 14:00 EST.

Limitations on subcontracting and nonmanufacturer rules do not apply to small business set-asides for contracts at or below the Simplified Acquisition Threshold (SAT). It does apply to 8(a), HUBZone, SDVOSB, EDWOSB, and WOSB set-asides regardless of the dollar value of the award.

Small business contractors awarded contracts above the SAT are required to comply with Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting when utilizing subcontractors. The penalty for non-compliance is the greater of (A) $500K or (B) the dollar amount expended, in excess of permitted levels.

See FAR 52.219-14 - Limitations on Subcontracting for Small Business.

All WOSB firms need to take action in beta.certify.sba.gov in order to compete for WOSB Federal Contracting Program set-aside contracts.

In response to this notice, please provide:

1. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (including size, scope, complexity, timeframe, Government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

4. Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.