Propane
Closed Pre-Solicitation Posted
A newer solicitation was posted. See the latest solicitation from .
- Solicitation number
- 140A1125Q0036
- Agency
- Western Region Bureau of Indian Affairs and Indian Education, Department of the Interior
- Responses due
- Set-aside
- Indian Economic Enterprise
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- PSC
- 6830 Gases: Compressed And Liquefied
- Points of contact
-
- Danielle Bitsilly danielle.bitsilly@bia.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Bureau of Indian Affairs (BIA) Western Region has issued a Sources Sought Notice for propane delivery services at the Truxton Canon Agency in Arizona. The pre-solicitation notice seeks a service contract to provide an uninterruptible supply of liquefied petroleum (LP) gas to multiple locations including Valentine, Peach Springs, Thornton Tower, Manzanita, Bar-4, and Supai. Respondents must submit detailed information including company name, address, SAM number, socioeconomic category, point of contact, and capabilities demonstrating relevant past performance. The government will evaluate submissions to determine whether the procurement will be a set-aside or conducted through full and open competition. Responses are due by March 24, 2025, at 5:00 pm Pacific Time, with submissions limited to 5 pages and required to be sent via electronic mail to danielle.bitsilly@bia.gov.
The opportunity is specifically set aside for Indian Economic Enterprises, with Indian-owned businesses strongly encouraged to respond as prime or subcontractors. The contract will cover propane delivery services from April 1, 2025, to September 30, 2025, involving tank sizes ranging from 100 to 12,000 gallons across various facilities including an Agency, Facilities Shop, Law Enforcement Center, Land Resources, Juvenile Detention Center, Wild Land Fire, and a jail. The contractor will be responsible for weekly tank checks, performing minor and major repairs on tanks and related equipment, maintaining propane levels, and relighting pilots if tanks run out. Operational requirements include service hours from 8:00am to 4:30pm Monday through Friday, excluding federal holidays, and compliance with NEPA, ASME/DOT, and OSHA regulations. All businesses must maintain an active registration in the System for Award Management (SAM) Database to be considered.
Notice text
3 versions
Update #3 · Latest ·
SOURCES SOUGHT NOTICE
***The Bureau of Indian Affairs (BIA) is seeking qualified Indian Economic Enterprises (IEE) to determine if there is sufficient interest to set aside this requirement.
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR INVITATION FOR BID. THIS DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY BIA.
Project Name: Propane Delivery Service
Location: Truxton Canon Agency, 13067 E HWY 66, Valentine, AZ 86437
NAICS: 324110
Description of Services: Service contract to provide an uninterruptible supply of LP gas at Truxton Canon Agency
See attached Statement of Work for further information.
SUBMISSION REQUIREMENTS:
Respondents shall include the following information in response to this Sources Sought:
1) Name of Prime Contractor (include name of subcontractors if applicable and include the percentage and type of work that will be self-performed on this project)
2) Company Address
3) Unique Entity Identifier SAM (uei SAM) Number
4) Socioeconomic category (Indian-owned, Woman-owned, 8(a), HUBZone, Service Disabled Veteran, etc)
5) Point of Contact (include direct telephone number and email address)
6) IEE Representation Form (attached)
7) Capabilities and experience that describes recent and RELEVANT past performance for these types of services.
The Government reserves the right to schedule select follow-up capabilities briefings with ¿rms who respond.
Note: All Businesses working with the BIA MUST have an active registration in the System for Award Management (SAM) Database. The purpose of this market research is to survey prospective vendors in order to collect data, comments, and other information pertaining to this industry. Upon review of the responses to this source sought notice, BIA will determine if a set-aside (in full or in part) or procurement through full and open competition is in their best interest. Indian owned businesses are encouraged to respond as a prime or subcontractor.
BIA is under no obligation to award a contract as a result of this announcement. No funds are available to pay for any information received from potential sources. All information submitted in response to this announcement is strictly voluntary.
Only electronic mail will be acceptable for vendor's submissions. No feedback or evaluations will be provided regarding such submissions.
RESPONSES ARE DUE NO LATER THAN April 10, 2025, at 5:00pm Pacific Time.
Responses to this notice shall not exceed 5 pages and shall be sent via electronic mail to danielle.bitsilly@bia.gov
Update #2 ·
SOURCES SOUGHT NOTICE
***The Bureau of Indian Affairs (BIA) is seeking qualified Indian Small Business Economic Enterprises (ISBEE) to determine if there is sufficient interest to set aside this requirement.
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR INVITATION FOR BID. THIS DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY BIA.
Project Name: Propane Delivery Service
Location: Truxton Canon Agency, 13067 E HWY 66, Valentine, AZ 86437
NAICS: 324110
Description of Services: Service contract to provide an uninterruptible supply of LP gas at Truxton Canon Agency
See attached Statement of Work for further information.
SUBMISSION REQUIREMENTS:
Respondents shall include the following information in response to this Sources Sought:
1) Name of Prime Contractor (include name of subcontractors if applicable and include the percentage and type of work that will be self-performed on this project)
2) Company Address
3) Unique Entity Identi¿er SAM (uei SAM) Number
4) Socioeconomic category (Indian-owned, Woman-owned, 8(a), HUBZone, Service Disabled Veteran, etc)
5) Point of Contact (include direct telephone number and email address)
6) IEE Representation Form (attached)
7) Capabilities and experience that describes recent and RELEVANT past performance for these types of services.
The Government reserves the right to schedule select follow-up capabilities brie¿ngs with ¿rms who respond.
Note: All Businesses working with the BIA MUST have an active registration in the System for Award Management (SAM) Database. The purpose of this market research is to survey prospective vendors in order to collect data, comments, and other information pertaining to this industry. Upon review of the responses to this source sought notice, BIA will determine if a set-aside (in full or in part) or procurement through full and open competition is in their best interest. Indian owned businesses are encouraged to respond as a prime or subcontractor.
BIA is under no obligation to award a contract as a result of this announcement. No funds are available to pay for any information received from potential sources. All information submitted in response to this announcement is strictly voluntary.
Only electronic mail will be acceptable for vendor¿s submissions. No feedback or evaluations will be provided regarding such submissions.
RESPONSES ARE DUE NO LATER THAN March 31, 2025, at 5:00pm Pacific Time.
Responses to this notice shall not exceed 5 pages and shall be sent via electronic mail to danielle.bitsilly@bia.gov
Update #1 ·
SOURCES SOUGHT NOTICE
Bureau of Indian Affairs (BIA)
THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR PROPOSAL OR INVITATION FOR BID. THIS DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY BIA.
Project Name: Propane Delivery Service
Location: Truxton Canon Agency, 13067 E HWY 66, Valentine, AZ 86437
NAICS: 324110
Description of Services: Service contract to provide an uninterruptible supply of LP gas at Truxton Canon Agency
See attached Statement of Work for further information.
SUBMISSION REQUIREMENTS:
Respondents shall include the following information in response to this Sources Sought:
1) Name of Prime Contractor (include name of subcontractors if applicable and include the percentage and type of work that will be self-performed on this project)
2) Company Address
3) Unique Entity Identi¿er SAM (uei SAM) Number
4) Socioeconomic category (Indian-owned, Woman-owned, 8(a), HUBZone, Service Disabled Veteran, etc)
5) Point of Contact (include direct telephone number and email address)
6) Capabilities and experience that describes recent and RELEVANT past performance for these types of services.
The Government reserves the right to schedule select follow-up capabilities brie¿ngs with ¿rms who respond.
Note: All Businesses working with the BIA MUST have an active registration in the System for Award Management (SAM) Database. The purpose of this market research is to survey prospective vendors in order to collect data, comments, and other information pertaining to this industry. Upon review of the responses to this sources sought notice, BIA will determine if a set-aside (in full or in part) or procurement through full and open competition is in their best interest. Indian owned businesses are encouraged to respond as a prime or subcontractor.
BIA is under no obligation to award a contract as a result of this announcement. No funds are available to pay for any information received from potential sources. All information submitted in response to this announcement is strictly voluntary.
Only electronic mail will be acceptable for vendor¿s submissions. No feedback or evaluations will be provided regarding such submissions.
RESPONSES ARE DUE NO LATER THAN March 24, 2025, at 5:00pm Pacific Time.
Responses to this notice shall not exceed 5 pages and shall be sent via electronic mail to danielle.bitsilly@bia.gov
Attachments
| File | Type | Posted |
|---|---|---|
| SOW_for_Propane_Services_FY_2025_2.pdf | ||
| SOW_for_Propane_Services_FY_2025_1_1.pdf | ||
| SOW_for_Propane_Services_FY_2025_1.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Propane | Solicitation | |
| Propane | Pre-Solicitation |
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