Produce Signage, Meat Signage, and Meat Supplies

Combined Synopsis/Solicitation Notice - Purchase of Produce Signage, Meat Signage, and Meat Supplies

Solicitation No.: HDEC05-11-T-0120

Response Date : August 18, 2011

POC: Michael Barnes

Fax: 804-734-8669

Phone: 804-734-8000 Ext. 86180

Secondary POC: Michael Shaffer

Fax: 804-734-8669

Phone: 804-734-8000 Ext. 48681

Place of Performance: Jacksonville NAS, Ft. Knox, Hurlburt Field AFB, and Ft. Lee

100% Small Business Set-Aside

Classification Code: W

FSC Code: 9905

NAICS Code: 339950

SIC Code: 3993

Size Standard: 500 Employees

Description: Meat Signage, and Meat Supplies for Ft. Lee, VA; Produce Signage for Jacksonville NAS, FL, Ft. Knox, KY, Hurlburt Field AFB, FL.

A) This is a combined synopsis and solicitation for commercial items (services) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and A WRITTEN SOLICITATION WILL NOT BE ISSUED.

B) The solicitation number for this procurement is HDEC05-11-T-0120 and is issued as a Request for Quotation (RFQ). Up to two awards are possible: 1) Produce Signage & Meat Signage (Line items 0001-0004 and the optional Line item 0006) 2) Meat Supplies (Line Item 0005).

C) This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-53, DFARS Change Notice 20110725, and Defense Commissary Agency Acquisition Regulations (DeCAARS) 2005 Edition.

D) For information purposes the Standard Industrial Classification Code is 3993. The North American Industry Classification systems (NAICS) code is 339950. The Size standard is 500 employees. This solicitation is 100% Small Business Set-Aside.

E) Offerors: Provide your quotes on both the attached spreadsheet and in the blanks listed below. ALL QUOTES MUST BE FOB DESTINATION OR THEY MAY NOT BE CONSIDERED.

Location Jacksonville NAS Commissary, 951 Allegheny Ave, Jacksonville, Florida 32212-0042

0001 Produce Signage for Jacksonville NAS, Required Delivery Date September 27, 2011

See attached CLIN 0001 Jacksonville Signage Quote Sheet

Produce Signage Total: $______________

Location Ft. Knox Commissary, 933 Gold Vault Rd., Ft. Knox, Kentucky 40121-5680

0002 Produce Signage for Ft. Knox, Required Delivery Date September 27, 2011

See attached CLIN 0002 Ft. Knox Signage Quote Sheet

Produce Signage Total: $_____________

Location Hurlburt Field Commissary, 114 Howie Walters Rd., Hurlburt Field AFB, Florida 32544-6290

0003 Produce Signage for Hurlburt Field, Required Delivery Date September 27, 2011

See attached CLIN 0003 Hurlburt Field Signage Quote Sheet

Produce Signage Total: $_____________

Location Ft. Lee Commissary, 400 Shop Rd., Ft. Lee, Virginia 23801

0004 Meat Signage for Ft. Lee, Required Delivery Date September 27, 2011

See attached CLIN0004 Ft. Lee Signage Quote Sheet

Meat Signage Total: $_____________

Location Ft. Lee Commissary, 400 Shop Rd., Ft. Lee, Virginia 23801

0005 Meat Supplies for Ft. Lee, Required Delivery Date September 27, 2011

See attached CLIN0005 Ft. Lee Meat Supplies Quote Sheet

Meat Supplies Total $_________

Location 4 Optional Commissaries

0006 Optional Meat Signage for 4 Commissaries to be named at a later date.

The signage orders for this Line Item are strictly optional and the Government holds the right to choose whether or not they will be exercised. Pricing for this Line Item will be based on the Ft. Lee Commissary Meat Signage quote with the exception of a minor difference in the price due to freight cost that will be negotiated at the time in which they might be exercised.

Note: Tracking information for all shipments must be provided within one business day of shipment.

•F) DESCRIPTION OF REQUIREMENTS: Contractor shall provide any of the two item groups listed above for the Jacksonville NAS, Ft. Knox, Hurlburt Field AFB, and Ft. Lee Commissaries, which are further identified on the attached spreadsheets.

Selene Characteristics:

Products provided must:

1. Equal the sizes listed

2. Equal the material where noted (e.g. metal, wood, plastic etc.)

3. Perform the function listed (e.g. swings, rolls, signs fit into slots, etc.)

•G) Provision at FAR 52.212-1, Instruction to Offerors Commercial Items applies to this acquisition. Quotes shall contain the following information:

1. 
   
2. RFQ Number (see Paragraph B)
   
3. Time specified for receipt of quotes (see Paragraph R)
   
4. Name, address, telephone and fax number of quoter
   
5. Quoters e-mail address
   
6. Unit Price and total price (in the format specified in paragraph E)
   
7. Discount Terms
   
8. Quotation shall include a SIGNED STATEMENT specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and acknowledge all amendments to the solicitation (as applicable).
   

PERIOD OF ACCEPTANCE OF OFFERS: The quotation shall state the agreement to hold the prices contained therein firm for 90 calendar days from the date specified for receipt, unless another time period is specified in an addendum or amendment to the Request for Quotation.

LATE OFFERS: Request for Quotations or modifications of quotes received at the address specified for the receipt of offers after the exact time specified for receipt MAY NOT be considered.

All prospective awardees MUST BE CENTRAL CONTRACTOR REGISTERED (CCR) prior to receiving an award. If your firm has not registered yet, you are highly encouraged to do so NOW. Information concerning CCR requirements may be viewed via the Internet at http://www.ccr.gov or by calling the CCR Registration Center at 1-888-227-2423.

H) 52.212-4501 FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

•(i) Price analysis will be conducted by the Contracting Officer to determine price reasonableness by: comparing the total of each line item submitted by the quoters to determine the lowest FOB Destination price for each line item.

•(ii) Multiple awards. In addition to other factors, quotes will be evaluated on the basis of advantages and disadvantages to the Government that might result from making more than one award (multiple awards). Line items 0001, 0002, 0003 and 0004 (Line Item 0006 will be based off of the quote for Line Item 0004 with some minor differences) will be evaluated for one award and line item 0005 will be evaluated for a separate award. It is assumed, for the purpose of evaluating quotes that $500 would be the administrative cost to the Government for issuing and administering each contract awarded under this quote, and individual awards will be for the items or combinations of items that result in the lowest aggregate cost to the Government, including the assumed administrative costs.

Award will be made to the lowest-priced and acceptable offers. To qualify as an acceptable offer, the offeror must agree to all terms in this combined synopsis solicitation and be found responsible in accordance with FAR Part 9.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

I) RESERVED

J) Offerors shall provide a complete copy of the provision 52.212-3 ALT I, Offeror Representations and Certifications - Commercial Items (Aug 2009)(as applicable) with their quote, which may be completed electronically at http://orca.bpn.gov. Offerors that fail to furnish the required representation information, or reject the terms and conditions of the solicitation, may be excluded from consideration. All FAR & DFARS Clauses may be viewed in full text via the Internet at http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html

•K) FAR Clauses 52.212-4, Contract Terms and Conditions-Commercial Items apply to this acquisition with the following addendum:

Addendum to FAR 52.212-4:

Note: All items and services provided must comply with all applicable laws and regulations

If your company will accept credit card payments (proposed prices must be all inclusive), please provide the following:

Contractor Point of Contact for credit card payments: ___________________________________

Phone Number: ____________________________

Fax Number: _____________________________

Dun and Bradstreet Number: _________________

Contractor shall submit invoices to the address in Block 18a of the Standard Form (SF) 1449, contract award document. In order to be considered a valid invoice, the following information must be on each invoice:

Name and Address of Company

Contract/Purchase Order Number

Contract Line Item Number (CLIN) for Commissary location

Invoice number

Date

Total Charge

CENTRAL CONTRACTOR REGISTRATION (CCR):

Contractor's Central Contractor Registration (CCR) must be active and remain current throughout the term of this contract. www.ccr.gov

ELECTRONIC DOCUMENT ACCESS (EDA):

This award document and any subsequent modifications will be posted to the Department of Defense Electronic Document Access (EDA) system. Contractors must obtain copies of all contract documents through EDA by registering as a "Vendor" at http://eda.ogden.disa.mil. Assistance in registering in EDA is available online, via e-mail at cscassig@csd.disa.mil or by phoning the EDA Help Desk toll free at 866-618-5988 (801-605-7095).

L) The contractor shall perform to the standards and specifications in this contract.

M) FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items applies to this acquisition and the following clauses are hereby incorporated by reference: FAR 52.204-7 Central Contractor Registration; FAR 52.204-9 Personal Identity Verification of Contractor Personnel; FAR 52.219-6 Notice of Total Small Business Set-Aside; FAR 52.222-19 Child labor-Cooperation with Authorities and Remedies; FAR 52.222-21 Prohibition of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-3 Convict Labor; FAR 52.222-36 Affirmative Action for Workers with Disabilities; FAR 52.222-50 Combating Trafficking in Persons; FAR 52.223-10 Waste Reduction Program; FAR 52.223-5 Pollution Prevention and Right-to-Know; FAR 52.225-13 Restriction on Certain Foreign Purchases; FAR 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; FAR 52.232-36 Payment by Third Party; FAR 52.233-3; Protest After Award; FAR 52.233-4 Applicable Law for Breach of Contract Claim; FAR 52.223-18; Encourage Contractor Policies to Ban Text Messaging While Driving; FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation; FAR 52.223-4 Recovered Material Certification; FAR52.232-17 Availability of Funds

DFAR Clause 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Order Applicable to Defense Acquisitions of Commercial Items applies to this acquisition and the following clauses are incorporated by reference: DFARS 252.203-7000 Requirements Relating to Compensation of Former DOD Officials; DFARS 252.203-7002 Requirements to Inform Employees of Whistleblower Rights; DFARS 252.204-7004 ALT A Required Central Contractor Registration; DFARS 252.225-7001 Buy American Act and Balance of Payments Program; DFARS 252.232-7003 Electronic Submission of Payment Requests; DFARS 252.232-7010 Levies on Contract Payments; DFARS 252.243-7001 Pricing of Contract Modifications; DFARS 252.247-7023 Transportation of Supplies by Sea Alternate III

N) Additional requirements: All Quotes shall be marked with the RFQ NUMBER (shown in paragraph B) and CLOSING DATE (shown in paragraph R).

FAR 52.215-5 FACSIMILE PROPOSALS - Facsimile offers WILL BE accepted at fax #: 804-734-8669 (Attention: Michael Barnes). However it is highly recommended that fax transmissions be made and confirmed one working day prior to the date specified for receipt of quotes. Late quotes will be handled in accordance with FAR Clause 52.212-1(f) "Late Submissions."

ADDITIONAL PROVISIONS REFERENCED IN THIS PARAGRAPH MUST BE READ IN FULL TEXT AT http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html

DFARS 252.201-7000 Contracting Officer's Representative; DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items; FAR 52.212-3 ALT 1 Offeror Representations and Certifications-Commercial Items with Alternate 1; FAR 52.219-28 Post Award Small Business Program Representation

52.204-4500 INSTALLATION ACCESS REQUIREMENTS (DEC 2001)

The contractor is responsible for ensuring compliance with installation access procedures for both personnel and vehicles.

52.228-4500 LIABILITY TO THIRD PERSONS (APR 1997)

The contractor shall be responsible for and hold the Government harmless from all claims on the part of persons not a party to this contract for personal injury, death, and property loss or damage caused in whole or in part by the fault or negligence of the contractor, his officers, agents, or employees in the performance of work under this contract.

52.228-4502 OTHER INSURANCE REQUIREMENTS (OCT 1995)

The contractor shall procure and maintain during the entire period of performance under this contract the following minimum insurance and shall furnish a certificate upon request by the Contracting Officer:

(1) Workmen's Compensation: As required by law of the applicable states where work is performed.

(2) Employer's Liability: $100,000

(3) Comprehensive General Liability: $500,000 each occurrence.

•52.233-4500 INDEPENDENT REVIEW OF AGENCY PROTESTS (APRIL 2004)

Offerors/bidders may submit their agency protest directly to the contracting officer or request an independent review at a level above the contracting officer. The independent review is available as an alternative to consideration of the agency protest by the contracting officer. The independent review is not an appeal of the contracting officer's decision on an agency protest.

Agency protests for consideration by the contracting officer must be submitted to the issuing office indicated on the face of the solicitation. Agency protests for consideration by a level above the contracting officer must be submitted to:

Defense Commissary Agency

ATTN: AM (Director, Contracting)

1300 E Avenue

Fort Lee, Virginia 23801-1800

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Also, the full text of a solicitation provision and any clauses may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil, http://www.acq.osd.mil/dpap/, or http://acquisition.gov/comp/far/index.html

Offerors must complete the chart below for each item quoted. This chart is in reference to the Comprehensive Procurement Guidelines provided by the US EPA.

CLIN#

Description

Material

Post Consumer Content (%)

Total
Recovered Material Content (%)

CLIN0001

Jacksonville Produce Signage

CLIN0002

Ft. Knox Produce Signage

CLIN0003

Hurlburt Field Produce Signage

CLIN0004

Ft. Lee Meat Signage

CLIN0005

Ft. Lee Meat Supplies

Not Applicable

Not Applicable

Not Applicable

CLIN0006

Optional Meat Signage

Same as Ft. Lee Meat Signage

Same as Ft. Lee Meat Signage

Same as Ft. Lee Meat Signage

O) Not applicable.

P) The Defense Priorities and Allocations Systems (DPAS) rating is N/A.

Q) There are no numbered notes applicable to this solicitation.

R) Offers by fax and email will be accepted at the DEFENSE COMMISSARY AGENCY, CONTRACTING BUSINESS UNIT / AMDR, 1300 E. AVENUE, FORT LEE, VA 23801-1800 and must be received NO LATER THAN 1:00 PM local time on August 18, 2011.

The point of contact for this solicitation is Michael Barnes, (804) 734-8000 x 86180. The Contracting Officer is Michael G. Shaffer, 804-734-8000 x48681.

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