Procurement of Reception Package for the U. S. Embassy’s Celebration of Independence Day 2025 in Hanoi, Vietnam
Closed Solicitation Posted
- Solicitation number
- 19VM3025Q0011
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- Place of performance
- Hanoi Ha Noi Vietnam
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a contractor to provide a comprehensive reception package for the American Independence Day Celebration in Hanoi, Vietnam, tentatively scheduled for July 11th, 2025, with potential backup dates of July 9th or 10th. The solicitation requires a vendor to supply a venue capable of hosting 1,000 guests, including specialized spaces for VIP guests, U.S. Marines, and performers, along with comprehensive event services. Key contract requirements include providing audio-visual equipment, projector sets, sound systems, decorations, and security infrastructure, with catering for 800-1,000 guests in a canape-style service with free-flowing beverages. Vendors must be registered in the System for Award Management (SAM) and submit proposals by March 28, 2025, at 5:00 PM local time. The embassy emphasizes flexibility in the event date and scope, with the potential for changes or cancellation without additional fees.
The solicitation does not have a specific set-aside designation and covers an event to be held in Hanoi, Vietnam, at a venue to be determined by the selected contractor. While no specific incumbent contractor is mentioned, the event will require a comprehensive package including venue rental, catering, equipment provisions, and security arrangements. The contract will be paid via Electronic Fund Transfer within 30 days of complete service delivery and invoice receipt. The event is classified under the NAICS category 71131 for Promoters of Performing Arts, Sports, and Similar Events with Facilities, and the PSC category X1AB for Lease/Rental of Conference Space and Facilities. The total budget and specific award value are not explicitly stated, but the contractor must provide an all-inclusive price covering labor, materials, deliverables, overhead, profit, and anticipated charges for the Independence Day Reception.
Notice text
The U.S. Embassy Hanoi (“the Embassy”) proposes to host the American Independence Day Reception (“the Event”) in Hanoi, Vietnam, on July 11th, 2025 tentatively. In case for any internal reason that the Embassy is not able to host the Event on July 11th, the backup dates can be July 9th or 10th, 2025. The final date of the Event shall be determined at the earliest convenience and communicated accordingly. (Please note that the date of the Event can change or be cancelled due to unforeseen situations and without any additional fees or cancellation charges to the Embassy.)
The contractor shall provide the venue (address must be clearly noted in the quotation), equipment, facilities, security and meeting packages to include food and beverages as described herein statement of work below. The price offered shall include all labor, materials, deliverables, overhead, profit and any other anticipate charges.
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