Procurement of Micro PC for Smart Meeting Enabled Rooms

The Office of Naval Research (ONR) intends to procure twenty Dell Precision Micro QCM1250 PCs specifically designed for Smart Meeting-enabled rooms through an upcoming Request for Quote (RFQ). These micro PCs will replace aging hardware with outdated security vulnerabilities and must meet specific technical requirements including Windows 11 Pro, Intel i5 or better processor, 32GB DDR5 RAM, 512GB NVMe SSD, Wi-Fi 6E, and Bluetooth capabilities. The procurement includes a comprehensive warranty package featuring a 3-year manufacturer warranty, an additional 3-year extended warranty, 24/7/365 help desk support, next business day onsite support, and accidental damage protection. Dell was selected after evaluating alternatives from HP and Lenovo based on technical fit, lowest evaluated cost, existing infrastructure integration, and risk mitigation factors. The RFQ will be transmitted directly to small business vendors identified through market research rather than posted on SAM.gov, with delivery required within 30 days of contract award.

This acquisition is designated as a 100% small business set-aside under NAICS code 541519 (Other Computer Related Services - Exception 1 for IT Value-Added Resellers) with a size standard of 150 employees. The estimated contract value is $27,000, structured as a firm-fixed price agreement under FAR Part 13 Simplified Acquisition Procedures. The procurement involves twenty specific Dell model units (210-BPQC Dell Pro Micro QCM1250 PCs) to be delivered within a 30-day timeframe following contract award. No incumbent contractor is identified in this pre-solicitation notice, and interested small business vendors must demonstrate capability to meet all delivery and performance requirements. The contracting officer, Megan Gavarkavich, will handle vendor communications directly via email for this streamlined acquisition process.