Brand Name Justification Micro PC.pdf

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION LIMITED SOURCE –

BRAND NAME JUSTIFICATION

Upon the basis of the following justification, I hereby approve the issuance of the contractual action described below:

JUSTIFICATION

1. IDENTIFICATION OF AGENCY AND CONTRACTING ACTIVITY.

Department of the Navy Office of Naval Research 875 N Randolph St.

Arlington, VA 22203

2. NATURE/DESCRIPTION OF CONTRACT ACTION.

The purpose of this acquisition is to obtain 20 Micro PC for Smart Meeting-enabled rooms.

3. DESCRIPTION OF REQUIRED SUPPLIES/SERVICES.

The purpose of this acquisition is to obtain 20 Micro PC for Smart Meeting-enabled rooms. These

Micro PCs will replace existing old Micro PCs which are beyond their usable lifespan due to outdated hardware, lack of operating system support, issues with the updates such as SP (Service

Pack), old technical specifications, not supporting upgrading, and performance issues.

Security Concerns and Outdated Operating Systems: Current PCs run Windows 10. This lack of security patches makes these PCs highly susceptible to malware, viruses, and relying on unsupported operating systems significantly increases security risks. Insufficient Processing Power: The aging

PCs lack the processing power required supporting the VTC Tech Refresh project computing need. The estimated cost of this requirement is $27,000.

Brand Name to Dell/ 210-BPQC/ Dell Pro Micro QCM1250 PCs

Requirements:

Native support for Windows 11 Pro

Intel i5 or better (vPro preferred)

32GB DDR5 RAM

512GB NVMe SSD

Wi-Fi 6E and Bluetooth

DisplayPort or HDMI

Compact form factor

Compatible with Smart Meeting Pro Available by Q3 FY25

Dell Precision Micro QCM1250 20 For Smart Meeting-enabled rooms

Warranty Periods:

Equipment Period Comment

Manufacturer Warranty 3 years Manufacturer Warranty

Extended Warranty 3 years 3 Year extended warranty

24/7/365 Help Desk Support

Next Business Day Onsite Support

Accidental Damage Protection

Complete device replacement in case of hardware failure with Exchange of old device.

4. IDENTIFICATION OF THE AUTHORITY AND SUPPORTING RATIONALE.

The statutory authority permitting use of a brand-name specification for this requirement is 41

U.S. Code § 1901 as implemented by FAR 11.105(a)(1), regarding items peculiar to one manufacturer. This requirement will be awarded using the procedures under FAR 13.501 and FAR

19.800.

After evaluating multiple quotes, specifications, pricing, technical specs for the Micro PC that meet our requirements, the Dell QCM1250 stands out as the recommended solution.

Alternative brands (HP Elite Mini 800 G9 and Lenovo ThinkCentre M90q Gen 4) were evaluated, however the Dell Precision Micro QCM1250 has the following characteristics that are preferred by the Government:

• Technical Fit: The Dell system fully meets or exceeds all requirements, including Windows

11 Pro, Intel vPro capability, DDR5 memory, NVMe storage, Wi-Fi 6E, and Smart Meeting

Pro compatibility.

• Lowest Evaluated Cost: Among the vendors that submitted full proposals, Dell (via ITG) offered the lowest total cost while meeting all technical specifications.

• Integration with Existing Environment: Dell systems are already deployed within ONR’s ecosystem, allowing seamless integration, lower onboarding overhead, and reduced support risk compared to introducing HP or Lenovo.

• Risk Mitigation: Dell’s offering minimizes operational risk by aligning with existing infrastructure, while HP and Lenovo introduce additional complexity, higher cost, or new vendor relationships that may delay deployment.

• Warranty and Support: Dell’s 3-year manufacturer warranty with optional extensions, next-business-day onsite support, and accidental damage protection ensures reliable long-term support.

5. DETERMINATION BY ORDERING ACTIVITY CONTRACTING OFFICIER

THAT THE ORDER REPRESENTS THE BEST VALUE.

Since Dell QCM1250 is commercially available hardware, comparisons will be made to determine if the costs are fair and reasonable. Competitive quotes will be sought in order to obtain best value.

6. DESCRIPTION OF THE MARKET RESEARCH.

A comprehensive Analysis of Alternatives (AoA) was conducted, comparing Dell, HP, and Lenovo

Micros PCs against the stated requirements. Vendor quotes were obtained from multiple resellers.

All three systems evaluated are fully compatible with Smart Meeting Pro and meet the project’s technical requirements. Among the options, the Dell Precision Micro QCM1250 configuration—i7 processor, 32GB RAM, 512GB SSD, vPro, and HDMI 2.1—fully aligns with ONR’s technical standards and has much better technical specs compared to others.

The research confirmed that all three alternatives are technically sufficient, but Dell provides the best value in terms of cost, compatibility, and integration.

7. ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION.

The Government will continue to survey the commercial marketplace for potential alternative products and suppliers for Dell QCM1250.

8. ANY OTHER SUPPORTING FACTS

N/A