PROCEPT BioRobotics AquaBeam Robotic System Service Plan

The Department of Veterans Affairs (VA) Connecticut Healthcare System has issued a Special Notice announcing its intent to award a sole source procurement to Veterans Healthcare Supply Solutions (VHSS) Inc for an annual service agreement supporting the PROCEPT BioRobotics AquaBeam Robotic System. This specialized medical equipment is an image-guided, surgical robotic system used for robot-assisted aquablation therapy to advance prostate care for the veteran population at VA Connecticut Healthcare System. The notice specifies that this is not a solicitation or request for offers, and no solicitation package is available. The procurement is designated as a Service-Disabled Veteran-Owned Small Business sole source opportunity under NAICS code 622110 with a size standard of $47 million. The contract will be issued under FAR Part 13 Simplified Acquisition Procedures and covers a one-year period from November 28, 2025 to November 27, 2026.

The primary purpose of this notice is to provide interested contractors an opportunity to demonstrate their capability to provide comprehensive service support for the specialized robotic surgical system before the VA proceeds with the sole source award. Contractors who believe they possess the necessary experience, capability, and original equipment manufacturer (OEM) authority must submit a written capability statement or letter of interest to pearl.wray@va.gov by October 10, 2025 at 2:30 PM EST. To be eligible, contractors must comply with strict OEM specifications, including having field service engineers who are licensed or contracted with the original manufacturer and providing only certified new parts and software from the manufacturer. The service requirements are extensive, including 98% operational uptime, 24/7 phone support, 24-hour response times, emergency repairs, preventative maintenance, technical support, and software updates. This opportunity represents the VA's commitment to ensuring veterans receive advanced medical care through state-of-the-art robotic surgical technology while maintaining the highest service standards and equipment reliability.