Printing and Mail Handling Services

The Department of the Interior's Interior Business Center (IBC) is seeking a contractor to provide comprehensive printing and mail handling services for various federal documents, including Leave and Earnings Statements (LES), W-2 forms, 1095-C forms, and 1099 forms. The procurement focuses on a contractor capable of managing high-volume document printing and postal processing, with an emphasis on secure file transfer, address verification, and maximizing postal discounts. Key qualifications include the ability to efficiently manage large print volumes, maintain redundant printing equipment, and comply with postal regulations, with an expected 95% accuracy rate on USPS audits. The RFI requires vendors to submit a detailed capability statement not exceeding 15 single-spaced pages by 11:00 AM EDT on April 02, 2025, to Oneisha Pickard and Christina Lene. Evaluation will likely focus on past performance, daily printing capacity, security protocols, and disaster recovery capabilities.

The contract opportunity is designated as a Total Small Business set-aside under NAICS category 561410 for Document Preparation Services. The proposed contract will run for a base period of one year (approximately April 3, 2025 through April 2, 2026) with four additional one-year option periods available. The peak monthly printing volume is estimated at over 1 million documents, with potential peak volumes reaching up to 5 million documents during January and February. While specific award values are not disclosed, the contract requires robust security measures including personnel background checks, data encryption, and compliance with federal information security standards. The procurement is currently in the market research phase, with potential follow-on procurement to be announced on sam.gov or GSA E-Buy, contingent on funding availability and identification of suitable sources.