Preventive maintenance services for Ansul and Kitchen Hoods

The United States Department of State, specifically the US Embassy Dakar, is seeking preventive maintenance services for Ansul fire suppression and kitchen hood systems at the U.S. Embassy Compound in Dakar, Senegal. The contract encompasses kitchen hood fire suppression system servicing, piping network flushing, kitchen hood duct and exhaust fan cleaning, and maintenance and catering staff training on the R-102 fire suppression system. Vendor responsibilities include supplying labor, parts, and personal protective equipment; performing endoscope camera inspections of ducts and hoods; conducting pressure washing and duct cleaning operations; and providing onsite training for maintenance and catering personnel. The Request for Quotation (RFQ #19SG2026Q0007) was posted on March 2, 2026, with a submission deadline of April 9, 2026, allowing vendors approximately five weeks to prepare their proposals. While the government file does not explicitly state the evaluation criteria, the RFQ is classified under NAICS 561790 (Other Services to Buildings and Dwellings) and PSC J073 (Maintenance/Repair/Rebuild of Equipment – Food Preparation and Serving Equipment).

This procurement carries no set-aside designation and represents a brand-new contract with no incumbent contractor or previous contract history. The Ansul R-102 system was installed during embassy construction in 2011 with initial commissioning maintenance performed in December 2011, but no subsequent maintenance has been conducted on the system. The embassy kitchen features electric cooking appliances and a multi-level ductwork system with specific dimensions detailed in the technical drawings provided by the government, with access to ductwork available through a hatch in a Controlled Access Area requiring an escort. While no specific award value or budget range is disclosed in the solicitation materials, all travel expenses including flight tickets and accommodation for the vendor's personnel must be included in the quotation. The work will be performed at the U.S. Embassy Compound located at Route des Almadies in Dakar, Senegal, requiring vendors to mobilize resources internationally and coordinate with embassy security protocols.