Preventive Maintenance Services Contract for Daikin Chillers
Closed Solicitation Posted
- Solicitation number
- PR15363245
- Agency
-
Department of State
- Responses due
- Set-aside
- Partial Small Business
Opportunity facts
- NAICS code
- 23822 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Colombo Western 00300 Sri Lanka
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State is seeking a contractor to provide preventive maintenance services for three Daikin Centrifugal Compressor Water Chillers located at the U.S. Embassy in Colombo, Sri Lanka. The solicitation (RFP No. 19CE2025Q0009) requires a comprehensive maintenance contract that includes semi-annual and annual preventive maintenance, emergency services, remote support, and training for the chiller systems. Qualified offerors must be registered in the System for Award Management (SAM), submit a complete proposal package including SF-1449, Section B Pricing, and Section K Representations and Certifications, and provide an IRS Form W-14. The government intends to award the contract to the lowest-priced, technically acceptable responsible offeror, potentially without conducting further discussions. Proposals must be submitted electronically to colombo-ebidding@state.gov by June 4, 2025, at 1700 hours, with strict requirements for file format and size limitations.
The solicitation is partially set aside for small businesses and falls under the NAICS category 23822 for Plumbing, Heating, and Air-Conditioning Contractors. The contract will have a base year with four additional option years, spanning from May 2025 to May 2030. While specific award values are not explicitly stated, the contract will include fixed-price scheduled maintenance and an indefinite delivery/indefinite quantity component for unscheduled work. Offerors must demonstrate local business presence, have English-speaking supervisors, possess required licenses, and maintain appropriate insurance coverage. The place of performance is specifically located in Colombo, Sri Lanka, with the contractor expected to provide on-site maintenance, system inspections, electrical and mechanical maintenance, and comprehensive operational evaluations for the embassy's chiller systems.
Notice text
Dear Prospective Offeror:
Subject: Request for Proposals number 19CE2025Q0009
Enclosed is a Request for Proposals (RFP) for Preventive Maintenance Services for Daikin Chiller. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Proposals are due on or before 1700 hours on 4th June 2025. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to Colombo GSO eBidding colombo-ebidding@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
5. “The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;”]
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Agnes Bates
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| 19CE2025Q0009 SF1449 Cover Page.pdf | ||
| 19CE2025Q0009 Preventive Maintenance Services for Daikin Chiller.pdf |
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