Preventive Maintenance Service Contract for NEC AHU and VFD
Closed Solicitation Posted
- Solicitation number
- 19DJ1024Q0025
- Agency
-
Department of State
- Responses due
- Set-aside
- Local Area Set-Aside
Opportunity facts
- NAICS code
- 811 Repair and Maintenance
- Place of performance
- Djibouti Djibouti 185 Djibouti
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is seeking a contractor to provide preventive maintenance services for NEC Air Handling Units (AHU) and Variable Frequency Drives (VFD) at its facilities in Djibouti. The Request for Quotations (RFQ) number 19DJ1024Q0025 solicits comprehensive maintenance services to be performed quarterly, semi-annually, and annually to ensure optimal equipment performance. Interested contractors must be registered in the System for Award Management (SAM) and submit their quotations electronically by March 30, 2025, at 16:30 p.m. to DjiboutiProcBids@state.gov. The government intends to award the contract to the responsible company submitting the lowest-priced, technically acceptable offer, potentially without further discussions. Submission requirements include completing the SF-1449, pricing sections, representations and certifications, and adhering to specific file format and size restrictions.
The solicitation is set aside as a local area contract and will be performed at the U.S. Embassy in Djibouti, specifically at the Chancery and Marine Security Guard Quarters. The contract includes a base year with an option for one additional year, focusing on maintaining HVAC equipment through manufacturer-recommended preventive maintenance procedures. Contractors must provide detailed maintenance reports and comply with strict security and safety protocols at the embassy site. While specific award values are not disclosed, the contract will be paid in U.S. dollars and requires a firm-fixed price. Prospective offerors must submit their proposals in English, with electronic files limited to 30MB and formatted in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (PDF) formats. Failure to meet registration or submission requirements may result in the proposal being deemed non-responsive.
Notice text
Dear Prospective Quoters,
Subject: Request for Quotations number 19DJ1024Q0025.
Enclosed is a Request for Quotations (RFQ) for Preventive Maintenance Service Contract for NEC AHU and VFD. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by March 30, 2025, at 16:30 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to DjiboutiProcBids@state.gov and cc: akalmh@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Jesse C Flowers,
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| 19DJ1024Q0025 Preventive Maintenance Service Contract for NEC AHU and VFD.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| FY 2026 Preventive Maintenance Services to the Building Automation System | US Embassy Libreville | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity