PREVENTIVE MAINTENANCE SERVICE - Chillers (Air Cooled & Modular)

The Department of State is seeking preventive maintenance services for air cooled chillers, air handling units, motor starters, and associated electronic panels at the U.S. Embassy in Suva, Fiji through solicitation number 19FJ6025Q0003. The contract requires comprehensive annual maintenance of multiple York and Square D equipment including two 600 KW air cooled rotary-screw chillers, eight air handling units with varying CFM ratings, four hydronic pumps, and multiple variable speed drives. Contractors must possess SECRET personnel security clearance from the Defense Counterintelligence and Security Agency prior to performance, be registered in the System for Award Management (SAM), and provide a comprehensive maintenance plan with equipment inventory, quality assurance processes, and insurance documentation. The government will award the contract to the lowest-priced, acceptable, and responsible offeror using firm-fixed price evaluation criteria. Due to Amendment 0001, quotations are now due by July 1st and must be submitted electronically to suvaprocurement@state.gov.

This solicitation does not utilize any set-aside designation and no incumbent contractors are identified in the documentation. The contract structure includes a base year and four option years, with each annual service period lasting 12 months, though specific award values or budget ranges are not disclosed in the available materials. The solicitation involves maintenance of substantial HVAC equipment including the two large 600 KW chillers and eight air handling units of various capacities, indicating a significant scale of operations. All work will be performed at the U.S. Embassy location in Suva, Fiji, requiring overseas access to classified information at Department of State facilities. The contract falls under NAICS code 23822 for Plumbing, Heating, and Air-Conditioning Contractors and involves strict security protocols due to the classified nature of the embassy environment.