SS-Services_CI_Chiller.pdf

Date: May 22nd, 2025

General Services Office U.S. Embassy Suva 158 Princes Road Suva

Dear Prospective Quoter:

Subject: Solicitation Number 19FJ6025Q0003 Preventative Maintenance of Chillers

Enclosed is a Request for Quotations (RFQ) for maintenance of air cooled chillers, AHUs, and VFDs system. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by 12 noon local time on June 23, 2025. This opportunity allows for electronic response only to suvaprocurement@state.gov Please submit your offer prior to the response date and time. Proposals received after this date and time will not be accepted.

Your quotation must be submitted electronically to suvaprocurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS- Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submitting their offer/proposal as prescribed under FAR 4.1102. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Direct any questions regarding this solicitation to the Contracting Officer at suvaprocurement@state.gov

Sincerely, Contracting Officer

Enclosure: As stated.

mailto:suvaprocurement@state.gov mailto:suvaprocurement@state.gov https://www.sam.gov/ mailto:SuvaProcurement@state.gov

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19FJ6025Q0003, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19FJ6025Q0003 , Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished

Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

See block 31c

4. ORDER NUMBER

5. SOLICITATION NUMBER

19FJ6025Q0003

6. SOLICITATION ISSUE DATE

May 22nd 2025

(local time)

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Contracting Officer

b. TELEPHONE NUMBER(No collect calls)

679 331-4466

8. OFFER DUE DATE/

June 23rd 12pm local time

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

US EMBASSY SUVA

158 PRINCES ROAD

SUVA, FIJI

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAION

UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO:

US EMBASSY SUVA

CODE 16. ADMINISTERED BY

CODE

158 PRINCES ROAD

SUVA FIJI

17a. CONTRACTOR/

OFFERER

CODE FACILITY

18a. PAYMENT WILL BE MADE BY

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See section 1 attached

Preventative maintenance for air cooled chillers, AHUs, VFDs system.

Please see attached

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO ISSUING

OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________. YOUR OFFER

ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER

Mary Shaffner

31c. DATE SIGNED

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED

GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER

35. AMOUNT

36. PAYMENT 37. CHECK NUMBER

PARTIA

L

FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT

NO.

39. S/R

VOUCHER NO.

40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19FJ6025Q0003

PRICES, BLOCK 23

1.0 DESCRIPTION

The American Embassy in Suva, Fiji requires preventive maintenance services for Chillers.

These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building. Please see section 1.3 for security requirements.

The United States Embassy Suva requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Air Cooled Chillers, Air Handling units, Motor Starters and associated electronic panels.

2.0 PRICING

This is a firm-fixed price type contract. Pricing in US Dollars.

Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

2.1 VALUE ADDED TAX.

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

BASE YEAR

The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

CLIN Description Manufacturer Model Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

AIRCOOLED

ROTARY-SCREW

AIRCOOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50

1 Annual 1

AIRCOOLED

ROTARY-SCREW

AIR COOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50 1 Annual 1

003 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 96X82 1 Annual 1

004 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 69X82 1 Annual 1

005 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 96X58 1 Annual 1

006 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 69X82 1 Annual 1

007 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

008 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

012 HEAT EXHANGER AIRSTACK WTFO HX 1 Annual 1

013 PUMP MODULE AIRSTACK WTFO-002P 1 Annual 1

014 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

BB

1 Annual 1

015 HYDRONIC PUMP

BELL &

GOS

SERIES 1510 2-1/2

BB

1 Annual 1

SET

T

016 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

017 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

018 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

019 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

020 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

021 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

022 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

023 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-031A-

4+K465 1 Annual 1

024 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K45 1 Annual 1

025 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K46

TOTAL

Option Year 1 The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

Manufacturer Model Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

AIRCOOLED

ROTARY-SCREW

AIRCOOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50

1 Annual 1

AIRCOOLED

ROTARY-SCREW

AIR COOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50 1 Annual 1

003 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 96X82 1 Annual 1

004 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 69X82 1 Annual 1

005 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 96X58 1 Annual 1

006 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 69X82 1 Annual 1

007 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

008 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

012 HEAT EXHANGER AIRSTACK WTFO HX 1 Annual 1

013 PUMP MODULE AIRSTACK WTFO-002P 1 Annual 1

014 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

BB

1 Annual 1

015 HYDRONIC PUMP

BELL &

GOS

SERIES 1510 2-1/2

Option Year 2 The Contractor shall provide the services shown below for Option Year 2 of the contract, 016 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

017 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

018 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

019 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

020 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

021 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

022 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

023 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-031A-

4+K465 1 Annual 1

024 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K45 1 Annual 1

025 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K46 1 Annual 1

TOTAL

CLIN Description Manufacturer Model Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

AIRCOOLED

ROTARY-SCREW

AIRCOOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50

1 Annual 1

AIRCOOLED

ROTARY-SCREW

AIR COOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50 1 Annual 1

003 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 96X82 1 Annual 1

004 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 69X82 1 Annual 1

005 AIRHANDLING

YORK/JCI YCCB-IPF 96X58 1 Annual 1

006 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 69X82 1 Annual 1

007 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

008 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

012 HEAT EXHANGER AIRSTACK WTFO HX 1 Annual 1

013 PUMP MODULE AIRSTACK WTFO-002P 1 Annual 1

014 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

BB

1 Annual 1

015 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

BB

1 Annual 1

016 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

017 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

018 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

019 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

020 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

021 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

022 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

023 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-031A-

4+K465 1 Annual 1

024 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K45 1 Annual 1

025 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K46

Option Year 3 The Contractor shall provide the services shown below for Option Year 3 of the contract, Manufacturer Model Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

AIRCOOLED

ROTARY-SCREW

AIRCOOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50

1 Annual 1

AIRCOOLED

ROTARY-SCREW

AIR COOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50 1 Annual 1

003 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 96X82 1 Annual 1

004 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 69X82 1 Annual 1

005 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 96X58 1 Annual 1

006 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 69X82 1 Annual 1

007 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

008 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

012 HEAT EXHANGER AIRSTACK WTFO HX 1 Annual 1

013 PUMP MODULE AIRSTACK WTFO-002P 1 Annual 1

014 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

BB

1 Annual 1

015 HYDRONIC PUMP

BELL &

GOS

SERIES 1510 2-1/2

Option Year 4 The Contractor shall provide the services shown below for Option Year 4 of the contract, 016 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

017 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

018 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

019 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

020 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

021 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

022 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

023 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-031A-

4+K465 1 Annual 1

024 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K45 1 Annual 1

025 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K46 1 Annual 1

TOTAL

CLIN Description Manufacturer Model Quantity of Equipment

Type of services

No. of service

Unit price / service ($)

Total per year ($)

AIRCOOLED

ROTARY-SCREW

AIRCOOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50

1 Annual 1

AIRCOOLED

ROTARY-SCREW

AIR COOLED

CHILLERS

YORK/JCI YCIV-0600-SE-A-50 1 Annual 1

003 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 96X82 1 Annual 1

004 AIRHANDLING

YORK/JCI YCCB-IPF 69X82 1 Annual 1

005 AIRHANDLING

YORK/JCI YCCB-IPF 96X58 1 Annual 1

006 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 69X82 1 Annual 1

007 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

008 AIRHANDLING

UNIT

YORK/JCI YCCB-IPF 46X44 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

AIRSTACK

CHILLERS MODULE

AIRSTACK WTFO-15-A-V 1 Annual 1

012 HEAT EXHANGER AIRSTACK WTFO HX 1 Annual 1

013 PUMP MODULE AIRSTACK WTFO-002P 1 Annual 1

014 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

BB

1 Annual 1

015 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

BB

1 Annual 1

016 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

017 HYDRONIC PUMP

BELL &

GOS

SET

T

SERIES 1510 2-1/2

AB

1 Annual 1

018 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

019 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

020 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

021 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

022 VARIABLE SPEED

DRIVE

SQUARE D Altivar 61 1 Annual 1

023 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-031A-

4+K465 1 Annual 1

024 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K45 1 Annual 1

025 VARIABLE SPEED

DRIVE

YORK

AYK55U-UH-08A8-

4+K46

Total for all years:

Base Year Total Option Year One Total Option Year Two Total Option Year Three Total Option Year Four Total

GRAND TOTAL OF BASE YEAR PLUS ALL

OPTION YEARS

3.0 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

Repair Option

Repair option. Repairs are NOT included under this agreement and are to be done outside this contract.

However, the Government desires current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates Base Year $/hr Option Year 1 $/hr Option Year 2 $/hr Option Year 3 $/hr Option Year 4 $/hr

4.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The US Embassy in Suva requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The chillers shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

CONTINUATION TO SF-1449,

RFQ NUMBER 19FJ6025Q0003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SCOPE OF WORK – CHILLER MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance.

All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.

The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards.

Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

10. Record results in the equipment history log.

11. Check manufacturer’s specifications for the maximum number of plugged tubes.

12. Allow only qualified personnel to do maintenance work on this equipment.

CHILLERS

MAINTENANCE PROCEDURES:

York Air Cooled Chiller:

Annually

1. Check unit for proper operation, excessive noise or vibration.

2. Run system diagnostics test.

3. Check oil level in oil separator sight glass. Add oil as necessary.

4. Check liquid line sight glass, oil, and refrigerant pressures.

5. Record system operating temperatures and pressures in the checklist.

6. Check programmable operating set points and safety cutouts. Assure they are correct for the application.

7. Verify motor amperage load limit.

8. Thoroughly clean evaporator and condenser tubes. .

9. Inspect plumbing and valves for leaks, adjust as necessary.

10. Check compressor and evaporator heater operation.

11. Check superheat on the evaporator and the economizer feed to the compressor.

12. Check condenser sub-cooling. Check for dirt in the panel. Check door gasket for sealing integrity.

13. Clean chiller and surrounding area.

14. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

15. Perform analysis on oil and filter. Change if necessary. Check compressor oil pump and seals. Check oil heater and thermostat. Check all strainers, valves, etc.

16. Conduct vibration analysis of motor & assembly: Check all alignments to specifications. Check all seals.

17. Lubricate shaft bearings and motor bearings as required.

18. Check superheat and sub-cooling temperatures.

19. Check contactors, sensors, and mechanical safety limits.

20. Check the chiller for leaks. Add refrigerant if low. Record amounts and address leakage problems.

21. Thoroughly clean intake side condenser coils, fans, and intake screens.

22. Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

23. Perform operational test and return to service.

24. Remove debris from work-site.

25. Fill out maintenance checklist and report deficiencies.

AIR HANDLING UNITS

Annually

1. Check the cleanliness of the filters (flat, angle, rigid, bag, HEPA & charcoal)and replace or clean as required.

2. Verify filter gauge and/or switch function properly.

3. Check filter frames (filter tracks) for residual contaminates and clean as necessary.

4. Check drive kit for damage, loose parts, wear, dirt, alignment and belt tension.

5. Check condition of extended lubrication lines when present.

6. Clean dampers.

7. Inspect air hoods and air louvers for damage and debris.

8. Inspect bird screens for damage and debris.

9. Inspect mist eliminators for damage, dirt and debris.

10. Check, clean and calibrate controls.

11. Clean exterior of air handler cabinet.

12. Inspect doors, handles, latches and hinges for proper operation.

13. Inspect door gaskets for damage and proper seal.

14. Inspect panels for damage.

15. Clean fan segment and fan assembly (supply, return, exhaust).

16. Check fan housing, wheel, shaft, frame, inlet vanes and bearings for damage, wear, loose parts, dirt and debris.

17. Check fan base, vibration isolators and thrust restraints for damage, wear, loose parts, dirt and debris.

18. Check flex connector for damage and wear.

19. Lubricate fan bearings.

20. Clean variable inlet vanes.

21. Check adjustable fan motor base and mounting hardware for loose parts.

22. Check adjustable fan motor base for damage.

23. Check fan motor for leaky bearing seals.

24. Check fan for motor damage.

25. Check for dirt, dust & debris in air vents on fan motor housing.

26. Clean dehumidification coils.

27. Clean condensate drain pan, trap, drain line and adjacent wetted surfaces.

28. Check Energy Recovery Wheel, clean media, adjust seals, replace belt

MOTOR STARTER /VARIABLE FREQUENCY DRIVE (5 HP TO LESS THAN 100 HP):

Annually:

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance

4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size

(report discrepancy to supervisor).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation.

Adjust as required.

12. On units equipped with variable speed starters:

a. Record the VFD parameter settings using MCT-10

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating.

Clean as required.

e. Check tightness of connections to drum controller.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

13. Check starter contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

14. Lubricate all moving parts with proper lubricant.

15. Clean interior of cabinet.

16. Clean exterior of cabinet.

17. Energize circuit and check operation of starter and any pilot lights. Replace as required.

Panel, Electronic Controls:

Annually

1. Clean panel interior.

2. Verify functionality of supported devices.

3. Clean ventilation filter and fan (if applicable).

4. Record and report equipment damage or deficiencies.

5. Record results in the equipment history log

6. Replace battery where applicable.

SBU - CONTRACTING AND ACQUISITIONS

PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT *: Air Cooled Chillers and Air handling Units.

GENERAL REQUIREMENTS:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

The Government has the following manuals:

i. V17-15-626-626

ii. V18-15-626R-626R

iii. V19-15-724-734

iv. V23-16-215-215

1. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

1.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

1.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization.

Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

1.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval.

If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one

(1) week prior to the visit.

1.2.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract.

These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

1.3 Security Clearances. All Work under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

1.3.1 SECURITY REQUIREMENTS: The contractor’s technicians must possess a minimum SECRET Facility Clearance issued by Defense Security Service (DSS). The facility clearance must be maintained throughout contract. A Contract Security Classification Specification (DD Form 254) must be attached to the solicitation by The Bureau of Diplomatic Security; DS/IS/IND. Security provisions specified in the DD Form 254 must be followed. At a minimum, the servicing technician must have an active FINAL SECRET clearance certified to DoS DS/IS/IND via a Visit Authorization Request (VAR) See Attachment, with attached JCAVS Person Summary.

1.3.2 The Contractor must comply with all of the following requirements relating to the protection of U.S.

Embassy in Suva personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract. Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy or Embassy Suva and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy or Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or handcarried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

1.4 Standards of Conduct

1.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

1.4.3 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

1.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

1.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

1.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

1.4.7 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

1.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

2. SCHEDULED PREVENTIVE MAINTENANCE

2.1. General

2.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK.

The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

2.1.2. The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

2.1.3. Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.

2.1.4. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g.

bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

2.1.5. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

2.1.6. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

2.1.7. Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

2.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

2.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after each maintenance visit.

2.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

2.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

3. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

3.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory.

3.2 Repairs are not included in this contract.

3.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

4. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

5. DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all devices types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel

1 30 days after contract award COR

Certificate of Insurance 1 30 days after contract award CO PM Checklist signed by Contractor’s employee

1 After completion of each maintenance service

COR

Invoice 1 After completion of each maintenance service

COR

INSURANCE REQUIREMENTS

Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury US Dollars 500,000 per occurrence US Dollars 1,000,000 Cumulative Property Damage US Dollars 500,000 per occurrence US Dollars 1,000,000 Cumulative

Workers’ Compensation and Employer’s Liability

Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

On site contact. The following are the designated contact personnel between the US Embassy Suva and the Contractor.

Building Engineer: (Samson Shankaran, 3314466, and shankaranss@state.gov )

SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy’s payment office, whichever is later.

Invoices shall be sent to:

US Embassy Suva Preventive Maintenance Contract for Chiller Systems Contract no.: XXXXXXXXCXXXX (TBD at contract award) Attn: Finance Office 158 Princess Road Tamavua, Suva Email: suvausembbilling@state.gov mailto:shankaranss@state.gov mailto:suvausembbilling@state.gov

PERFORMANCE WORK STATEMENT

A. The purpose of this firm fixed price purchase order is to for preventive maintenance services for Chiller systems in accordance with Attachment A.

B. The contract will be for a one-year period from the date of the contract award, with one base year and four option years.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all preventative maintenance for Chiller system services set forth in the scope of work.

Schedule of services & Attachment A____

All required services are performed and no more than one

(1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4), Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

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