Preventive Maintenance (PM) and Unscheduled Repairs of Miscellaneous Food Processing (MFP) Equipment – Group 42

The Defense Commissary Agency (DeCA) is conducting market research to identify sources capable of providing preventive maintenance and unscheduled repair services for miscellaneous food processing equipment at four military commissary locations in Hawaii: Hickam Air Force Base, Marine Corps Base Hawaii (Kaneohe Bay), Pearl Harbor, and Schofield Barracks. This nonpersonal services contract falls under NAICS code 811310 with a small business size standard of $12,500,000, and the requirement is currently in the SBA 8(a) program. Key contract requirements include establishment of a preventive maintenance program within 15 days of award with initial PM completion within 30 calendar days, response to unscheduled maintenance calls within one business day, on-site service delivery Monday through Friday from 8:00 a.m. to 5:00 p.m. local time, and provision of qualified English-speaking personnel who comply with installation access procedures and safety protocols. DeCA is specifically seeking capability statements from SBA 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business (SDVOSB), and Women-Owned Small Business (WOSB) firms, though responses from other small businesses are also welcome for market research purposes. The deadline for submitting capability statements is May 4, 2026 at 4:00 p.m. EST, with responses to be directed to the primary point of contact via email.

This pre-solicitation notice does not utilize any additional set-aside designations beyond the existing SBA 8(a) program status, and no incumbent contractor information is provided in the available documentation. The contract covers maintenance and repair of a diverse range of food processing equipment including meat processing machinery (saws, slicers, choppers, tenderizers, molders), baking equipment (rotary ovens in single and double configurations, proofers, mini combo units), and support equipment such as meat grinder/mixers and rotisserie ovens distributed across the four Hawaii installations. The preventive maintenance checklist specifies quarterly inspection intervals and maintenance tasks for five primary equipment models, with specific requirements such as replacing gear oil and anti-friction bearings every three years and using food-grade lubricants where applicable. No specific award value or budget range is disclosed in the pre-solicitation notice, and no decision has been made regarding whether to release the requirement from the 8(a) program or pursue a competitive acquisition strategy pending SBA approval and assessment of market capability demonstrated through submitted capability statements.