Preventive Maintenance for the U. S. Embassy Chiller System

The U.S. Embassy in Bandar Seri Begawan, Brunei, is seeking preventive maintenance services for its chiller system through solicitation 19BX6025Q0013. The Department of State requires a contractor to perform comprehensive annual maintenance on AIRSTACK Modular Chillers, Chilled Water Pumps, Expansion Tank, and associated electrical and control panels. The contract will be awarded as a firm-fixed-price arrangement with detailed maintenance tasks including electrical connection inspections, refrigerant leak checks, system pressure and temperature evaluations, oil analysis, and comprehensive equipment testing. The contractor must provide all necessary materials, tools, and personnel while maintaining an on-site inventory of expendable parts and ensuring compliance with manufacturer specifications and AHRI refrigerant standards. The government will select the lowest-priced, acceptable, and responsible offeror through a competitive evaluation process. Proposals are due July 14, 2025, at 5:00 PM, with the solicitation having been issued on June 25, 2025.

This procurement does not utilize any set-aside designations and is unrestricted to all qualified contractors. No incumbent contractors or current service providers are identified in the solicitation documents. The contract structure includes a base year from July 30, 2025, to July 29, 2026, with four potential one-year option periods that could extend the total contract duration to five years. The maintenance requirement consists of a single annual visit to perform all preventive maintenance tasks on the embassy's chiller system equipment. All work will be performed at the U.S. Embassy facility located in the Brunei-Muara District of Brunei. The contracting officer for this procurement is Christopher Pritchett from the American Embassy Bandar Seri Begawan, and the commencement date may be subject to adjustment based on mutual agreement or solicitation requirements.