Preventive Maintenance for Chillers, AC units and Variable Frequency Drives
Closed Solicitation Posted
- Solicitation number
- 19R01025Q0022
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Bucharest 01511 Romania
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State's American Embassy in Bucharest, Romania is seeking preventive maintenance services for various HVAC equipment including water-cooled chillers, air recovery chillers, air conditioning units, and variable frequency drives. The procurement requires comprehensive maintenance services to ensure all systems remain in good operational condition when activated, with services to be performed on semi-annual and annual schedules. Contractors must be registered in the System for Award Management (SAM) database and submit completed SF-1449 forms, pricing sections, representations and certifications, and strategic maintenance plans. The Embassy intends to award the contract to the lowest-priced, acceptable, responsible quoter based on firm fixed pricing payable in U.S. dollars. A pre-quotation conference was scheduled for September 3, 2025, with quotations due by September 11, 2025, at 4:00 pm local time.
This solicitation does not include any set-aside designations and is open to all qualified contractors. The contract structure includes a one-year base period with two additional one-year optional periods, potentially extending the total performance period to three years. The equipment inventory encompasses 2 Mitsubishi Electric Cassette AC units, 3 Mitsubishi Electric Duct AC units, 20 Variable Frequency Drives, 2 Rotary Screw Air Cooled Chillers, 3 Heat Recovery Modular Chillers, 4 Modular Air-Cooled Water Chillers, and 1 Outdoor Central Air Handling Unit. All services will be performed at the U.S. Embassy facility in Bucharest, Romania, with pricing required to include proper disposal of toxic substances and a separate 21% Value Added Tax component. The contract price is firm fixed and will not be adjusted for material cost fluctuations, currency exchange rate changes, or contractor estimation errors.
Notice text
The American Embassy in Bucharest, Romania requires preventive maintenance services for Chillers Water Cooled, Air Recovery Chiller, Air Conditioned Units & Variable Frequency Drives. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.
For details please see the Statement of Work in attachment "Exhibit A - SOW 2025".
This is a firm fixed price contract payable entirely in USD. Prices for all Contract Line-Item Numbers (CLIN) shall include proper disposal of toxic substances. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.
The contract will be for a period of one-year, with two one-year optional periods of performance.
The rates should include all costs associated with providing preventive maintenance services in accordance with the attached Statement of Work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).
In order for a quotation to be considered, offeror must complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Please see attachments: "RFQ 19R01025Q0022 Chillers PM 2025 Signed" and "SF-1449 for RFQ 19R01025Q0022".
Files
| File | Type | Posted |
|---|---|---|
| Exhibit A - SOW 2025.pdf | ||
| SF-1449 for RFQ 19R01025Q0022.pdf | ||
| RFQ 19R01025Q0022 Chillers PM 2025 Signed.pdf |
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