Exhibit A - SOW 2025.pdf

STATEMENT OF WORK FOR

PREVENTIVE MAINTENANCE SERVICE CONTRACT

Chillers Water Cooled

Air Recovery chiller

CAC’s AC units (cassettes and ducts)

Associated Motor Starters/VFD’s

United States Embassy

Bucharest

U.S.A. Embassy Bucharest UNCLASSIFIED U.S. Department of State

TABLE OF CONTENTS

Section Page

1. DESCRIPTION

2. PRICING

3. NOTICE TO PROCEED

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

5. HOURS OF PERFORMANCE

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

7. SCHEDULED PREVENTIVE MAINTENANCE

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

9. SOFTWARE, LICENSES AND PASSWORDS

10. DELIVERABLES

11. INSURANCE REQUIREMENTS

12. LOCAL LAW REGISTRATION

13. QUALITY ASSURANCE PLAN (QAP)

14. TRANSITIONS/CONTACTS

15. SUBMISSION OF INVOICES

Attachments:

Exhibit A – Statement of Work

1. DESCRIPTION

The American Embassy in Bucharest, Romania requires preventive maintenance services for

Chillers, CAC’s AC units & Variable Frequency Drives. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

If this work is to be performed on systems accessing the CAA areas of the building, please see section 6.2.3 for security requirements.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in USD. Prices for all Contract Line-Item

Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than 08/01/2022

2. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. BASE YEAR. The Contractor shall provide the services shown below for a period of 12 months, according to specifications from Exhibit A.

CLIN Description

Quantity of

Equipment

Type of servi ces

No.

of servi ce

Unit price

/ service

Total per year ($)

Mitsubishi Electric Cassette

12000 BTU Inverter R32

SLZ-M35FA + SUZ-

M35VA + SLP-2FLAM

2 set A/SA* 2

Mitsubishi Electric Duct

24000 BTU Inverter R32, PEAD-SM71JAL + SUZ-

SM71VA + PAR-40MAA

MINIORANGE

3 set A/SA 2

*= Annual/ Semi-annual maintenance services

2.2. OPTION YEAR 1.

The Contractor shall provide the services shown below for One Year of contract, according to specifications from Exhibit A.

Variable Frequency Drive/ model AYK550

20 A/SA 2

Rotary Screw Air Cooled

Chillers York, model N-CH-

301/302 –YCIV 0760 VA 50

2 A/SA 2

Heat Recovery Modular

Chillers, (Mitsubishi 3

Modules) – model NX-

W/H/0702

3 modules A/SA 2

Modular Air-Cooled Water

Chillers (4Modules)–

PACVMV 0250D7-MM

4 Modules A/SA 2

Outdoor Central Air

Handling Unit for

Warehouse (JC rooftop) – model D5JG 090 G165550

1 A/SA 2

Total Base Year

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

Mitsubishi Electric

Cassette 12000 BTU

Inverter R32

SLZ-M35FA + SUZ-

M35VA + SLP-

2FLAM

2 set A/SA* 2

Mitsubishi Electric

Duct 24000 BTU

Inverter R32, PEAD-SM71JAL +

SUZ-SM71VA +

PAR-40MAA

MINIORANGE

3 set A/SA 2

Variable Frequency

Drive/model AYK550

20 A/SA 2

2.3. OPTION YEAR 2. The Contractor shall provide the services shown below for One Year of contract, according to specifications from Exhibit A.

Rotary Screw Air

Cooled Chillers York, model N-CH-301/302

–YCIV 0760 VA 50

2 A/SA 2

Heat Recovery

Modular Chillers, (Mitsubishi 3

Modules) – model

NX-W/H/0702

3 modules A/SA 2

Modular Air-Cooled

Water Chillers

(4Modules) –

PACVMV 0250D7-

MM

4 Modules A/SA 2

Outdoor Central Air

Handling Unit for

Warehouse (JC rooftop) – model

D5JG 090 G165550

1 A/SA 2

Total Option Year 1

CLIN Description

Quantity of

Equipment

Type of services No. of service

Unit price

/ service

Total per year ($)

Mitsubishi Electric

Cassette 12000 BTU

Inverter R32

SLZ-M35FA + SUZ-

M35VA + SLP-

2FLAM

2 set A/SA* 2

Mitsubishi Electric

Duct 24000 BTU

Inverter R32, PEAD-SM71JAL +

SUZ-SM71VA +

PAR-40MAA

MINIORANGE

3 set A/SA 2

Variable Frequency

Drive/model AYK550

20 A/SA 2

2.4. Total for BASE + 2 option years of contract:

Semi-annual PM: ……………… $

Annual PM: ………………... $

TOTAL …………………… $

Rotary Screw Air

Cooled Chillers York, model N-CH-301/302

–YCIV 0760 VA 50

2 A/SA 2

Heat Recovery

Modular Chillers, (Mitsubishi 3

Modules) – model

NX-W/H/0702

3 modules A/SA 2

Modular Air-Cooled

Water Chillers

(4Modules)–

PACVMV 0250D7-

MM

4 Modules A/SA 2

Outdoor Central Air

Handling Unit for

Warehouse (JC rooftop) – model

D5JG 090 G165550

1 A/SA 2

Total Option Year 1

2.5 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, the Government desires current labor rates if there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates (including man work, transportation, and other costs) in the Repair Labor

Rates fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without specific authorization from the Contracting Officer.

Repair Labor Rates:

Engineer - ………... $/hr.

Technician -....... $/hr.

3. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The

Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

4. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Embassy in Bucharest, Romania requires the Contractor to maintain the following equipment in a safe, reliable, and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1. Equipment Description:

a) MCAC + SCAC Air Condition units Manufactured by Mitsubishi/ models: SLZ-M35FA indoor 2 cassette units + model SUZ-M35VA outdoor 2 units + Cassette model SLP-

2FLAM – 2 units

b) CCAC Outdoor Central Duct 24000 BTU Inverter R32 with fresh air intake and Wired

Controller model PEAD-SM71JAL + SUZ-SM71VA + PAR-40MAA MINIORANGE

Manufactured by Mitsubishi Electric

c) Outdoor AHU for Warehouse model D5JG 090 G 16550 manufactured by York

d) Variable frequency drives manufactured by Johnson Controls / model AYK550 – 20pcs

e) Chillers:

Rotary Screw Air Cooled Chillers manufactured by Johnson Controls, model

YCIV 0760VA 50 - total 2 pcs.

Heat Recovery Modular Chiller manufactured by – Mitsubishi Electric Hydronics model

NX-W /H /0702, Software version ELCA World v 1.5.6.0 – 1pc.

4.2. The Contractor shall provide all necessary managerial, administrative, and direct labor personnel, as well as all transportation, equipment, tools, supplies, and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

4.3. Performance Standards

The air handling units & chillers shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5. HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules should take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday. No work shall be performed on US

Government and local holidays.

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the

Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The

Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of the award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3 Security Clearances. All Work locations under this contractor that are designated as non-

CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post

Facility Manager (FM) or the General Services Officer (GSO).

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.3 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances, which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. A “Cleared American” escort will check out the keys on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A -

STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown, and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply, and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

7.1.3. Exclusion. This contract does NOT include repairing equipment and replacement of hardware (e.g., bearings, pistons, piston rings, crankshaft, gears.) The Contractor for the

Government’s approval and acceptance will separately price out hardware replacements.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the

Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the

Government.

7.1.5. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor, or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the

COR's designate after each maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders will be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to maintain.

8.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolants, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. See 7.1.2.

8.2 Repairs are not included in this contract. See 7.1.3. Exclusions.

8.3 Disposal of used oil, fuel, battery, and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to

Government and Local law. After proper disposal, the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

10. DELIVERABLES

Provide a written report in English to Post Facilities Manager containing following:

a) System information (make, model, all device types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address, and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

The following items will be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (6.2)

1 30 days after contract award COR

Certificate of Insurance (11.2) 1 30 days after contract award CO

PM Checklist signed by Contractor’s employee (7.2.1)

1 After completion of each maintenance service

COR

Invoice (15) 1 After completion of each maintenance service

COR

11. INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The

Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $ 100,000 per occurrence

Cumulative: $ 500,000

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s

Compensation and War-Hazard Insurance Overseas”).

12. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13. QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards achieved.

Performance Objective SOW Para Performance Threshold

Services.

Performs all services set forth in the

Statement of Work (SOW)

1 thru 12 &

Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per month

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, incomplete work or required services not being performed, they will immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines whether the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITIONS/CONTACTS

Within 5 days after the contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US

Embassy and the Contractor:

CO – Contracting Officer: John McDonald – GSO ( McdonaldJ@state.gov );

COR – Contracting Officer’s Representative: Mark Robinson – ( Robinsonmw3@state.gov )

The Post Control Officer (PCO) will be the contractor’s point of contact at the U.S. Embassy, represented by Facility Manager. All questions concerning coordination of service activities while at post shall be directed to the Post Control Officer, with weekly reporting to the COR:

PCO – Post Control Officer: Viorel Negoescu – ( NegoescuV@state.gov )

15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and breakdown calls, if any. No invoice for mailto:McdonaldJ@state.gov mailto:Robinsonmw3@state.gov mailto:NegoescuV@state.gov preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

Invoices shall list the item delivered by reference to the appropriate submittal, item number, price, and actual delivery date. To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(a) Name, address, and telephone number of the Contractor.

(b) Date of invoice.

(c) Contract number; also, modification number, if applicable.

(d) Description of the services rendered.

(e) Accounting and Appropriation Data.

(f) Need unique Invoicing Number

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices sent to:

AMERICAN EMBASSY BUCHAREST

4-6 Dr. Liviu Librescu Blvd.

BUCHAREST, 015118

EXHIBIT A

Statement of Work

I. GENERAL INFORMATION:

The United States Embassy in Bucharest requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s Air Handling Units

Direct Drive & Chillers

II. PROJECT REQUIREMENTS:

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

1) Air Condition systems : 3 pcs on CAC’s

2) Variable frequency drives: 20 pcs

3) Chillers: 4 pcs

4) Outdoor central air handling for warehouse: 1 unit

III. GENERAL REQUIREMENTS:

The Contractor under this SOW shall be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. The Government service manuals for all chillers onsite.

IV. SCOPE OF WORK - - AIR HANDLING UNIT & CHILLER MAINTENANCE

Contractors shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is done. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately.

POSHO: – Mark Robinson – ( Robinsonmw3@state.gov )

The Contractor for all HAZMAT materials shall provide material Safety Data Sheets (MSDS).

Copies shall be provided to the COR for approval.

The Contractor shall inventory, supply, and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

Maintenance materials shall be unused and are to be industry standard and intended for the task mailto:Robinsonmw3@state.gov to be performed. Parts are to be OEM approved. Refrigerants are to meet the

AHRI_Standard_700-2015 or most recent AHRI Standards.

Refrigerants, parts and maintenance materials delivered to the post are to be new and unused.

Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type

If any discrepancies are founded with the Air Condition systems & Chillers that are not cover under this scope of work the contractor shall provide the following:

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions.

2. Schedule outage with operating personnel.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

10. Record results in the equipment history log.

11. Check the manufacturer’s specifications for the maximum number of plugged tubes.

12. Allow only qualified personnel to do maintenance work on this equipment.

AIR HANDLING UNITS

MAINTENANCE PROCEDURES:

• Semi - Annual Schedule AC cassette direct drive, Maintenance Task Description:

1. Evaluate filters for replacement.

2. Service the condensate system.

3. Check, clean and inspect the air-handling unit.

Procedures:

1. Pre-work operational tests with unit operating:

a. Check for unusual noise, vibration or leakage.

b. Perform vibration analysis. Record corrective measures if needed.

c. Perform thermal analysis. Record corrective measures if needed.

2. Stop the unit and service the unit casing and ducting:

a. Clean the interior and exterior of unit with wiping cloth and a vacuum.

b. Inspect panels for damage.

c. Check and repair damaged insulation.

d. Check the doors, handles, latches and hinges for proper operation.

e. Inspect door gaskets for damage and proper seal.

f. Check the sound of the unit structure.

g. Check, clean, and adjust grills, dampers, vanes, linkages as required.

h. Check damper actuators and linkage for proper operation. Adjust linkage on dampers if out of alignment.

i. Inspect and lubricate mechanical connections of dampers sparingly if necessary.

j. Inspect the air hood and air louvers for damage and debris.

k. Inspect bird screens for damage and debris. Remove dead birds.

l. Inspect mist eliminators for damage, dirt and debris.

3. Service with the unit fans:

a. Check fan housing, wheel, shaft, frame, and inlet vanes for damage, wear, loose parts, dirt and debris.

b. Check the fan blades for dust buildup and clean if necessary.

c. Check fan blades and moving parts for cracks and excessive wear.

d. Check mounting bolts, set screws, etc. for security.

4. Service the coils and fluid systems:

a. Inspect and clean coils if required. Do not use a pressure washer.

b. Check coils for leaking and adjust tightness of fittings when required. On direct expansion units, check for refrigerant leaks on all lines, valves, fittings, coils, etc.

Submit a work order to repair any leaks found.

c. Use fin comb to straighten the coil fins. (If required)

d. Flush and clean condensate pans and drains, remove all rust, prepare metal and paint where required. Treat condensate pans with an EPA approved biocide.

e. Ensure condensate drain lines are clear and running freely. Service condensate pumps, if equipped.

f. Check and clean strainers.

g. Cycle all water valves two times.

h. Check filters and change if necessary.

5. Service the motors:

a. Clean exterior of motor surfaces of soil accumulation.

b. Clean motor ventilation ports.

c. Check the condition of extended lubrication lines when present.

d. Evaluate motor bearings and lubricate if necessary. (See manufacturer literature)

e. Check adjustable fan motor base and mount hardware for loose parts. Tighten as necessary.

f. Check adjustable fan motor base for damage.

g. Check grounding straps for tightness.

h. Check motor insulation resistance. (Do not check by meg-ohmmeter, check variable speed drive units)

i. Check for any other damage.

6. Perform operational and running checks:

b. Check unit sensors for proper readout at the building automation system.

c. Perform vibration and thermal analysis to verify correction of any pre-test problems.

d. Record motor running amps at 100 percent frequency and air loading.

7. Restore unit to service.

8. Clean up work area and remove trash.

• Annual scheduled Air Condition Cassette Direct Drive

Maintenance Task Description:

1. Evaluate filters for replacement.

2. Service the condensate system.

3. Check, clean and inspect the air-handling unit.

Procedures:

1) Pre-work operational tests with unit operating:

b. Perform vibration analysis. Record corrective measures if needed.

c. Perform thermal analysis. Record corrective measures if needed.

2) Stop the unit and service the unit casing and ducting:

a. Clean interior and exterior of unit with wiping cloth and a vacuum.

b. Inspect panels for damage.

c. Check and repair damaged insulation.

d. Check doors, handles, latches and hinges for proper operation.

e. Inspect door gaskets for damage and proper seal.

f. Check soundness of the unit structure.

g. Check, clean, and adjust grills, dampers, vanes, linkages as required.

h. Check damper actuators and linkage for proper operation. Adjust linkage on dampers if out of alignment.

i. Inspect and lubricate mechanical connections of dampers sparingly if necessary.

j. Inspect air hood and air louvers for damage and debris.

k. Inspect bird screens for damage and debris. Remove dead birds.

i. Inspect mist eliminators for damage, dirt and debris.

3) Service the unit fans:

a. Check fan housing, wheel, shaft, frame, and inlet vanes for damage, wear, loose parts, dirt and debris.

b. Check fan blades for dust buildup and clean if necessary.

c. Check fan blades and moving parts for cracks and excessive wear.

d. Check mounting bolts, set screws, etc. for security.

4) Service the coils and fluid systems:

a. Inspect and clean coils if required. Do not use a pressure washer.

b. Check coils for leaking and adjust tightness of fittings when required. On direct expansion units, check for refrigerant leaks on all lines, valves, fittings, coils, etc.

Submit a work order to repair any leaks found.

c. Use fin comb to straighten coil fins. (If required)

d. Flush and clean condensate pans and drains, remove all rust, prepare metal and paint where required. Treat condensate pans with an EPA approved biocide.

e. Ensure condensate drain lines are clear and free running. Service condensate pumps, if equipped.

f. Check and clean strainers.

g. Cycle all water valves two times.

h. Check filters and change if necessary (pre-filters only on chemical/bio units).

5) Service the motors:

a. Clean exterior of motor surfaces of soil accumulation.

b. Clean motor ventilation ports.

c. Check condition of extended lubrication lines when present.

d. Evaluate motor bearings and lubricate if necessary. (See manufacturer literature)

e. Check adjustable fan motor base and mounting hardware for loose parts. Tighten as necessary.

f. Check adjustable fan motor base for damage.

i. Check grounding straps for tightness.

ii. Check motor insulation resistance. (Do not megger check variable speed drive units.)

6) Perform operational and running checks:

a. Check for unusual noise, vibration or leakage.

b. Check unit sensors for proper readout at the building automation system.

c. Perform vibration and thermal analysis to verify correction of any pre-test problems.

d. Record motor running amps at 100 percent frequency and air loading.

7) Restore unit to service.

8) Clean up work area and remove trash.

CHILLERS

• Annually

a) Perform semi-annually services.

b) Inspect auxiliary equipment such as flow switch, solenoid valve, and valves etc.

c) Check the accuracy of temperature sensors, thermometers, pressure gauges.

Adjust or recommend being replaced as appropriate.

d) Remove the grease of the vibration isolators and re-apply afterwards.

e) Clean the refrigerant strainer if possible.

f) Replace oil filters and filter driers if necessary. Sample compressor oil check for acid and replace if necessary.

g) Record quantities of refrigerants and compressor oil added or removed.

h) Refrigerants and oils shall be properly disposed for toxic/hazardous substances, according to Government and local laws.

i) Record results in the equipment history log.

j) Use infra-red thermometer if available to check the electrical joints to ensure good contacts.

k) Measure the insulation resistance of motors, wiring and associated electrical equipment.

l) Submission of a written report on the condition of the plant incorporating the above observations.

m) Check Glycol concentration on Low Temperature or other applications where freezing may be a problem.

n) Detailed report should be released to Beneficiary.

• Once every five years Tasks

a) Perform annually services.

b) Remove the rust from the equipment casing and re-paint afterwards.

c) Re-apply anti-corrosion coating for condenser coils if appropriate.

d) VSD Glycol change.

MOTOR STARTER /VARIABLE FREQUENCY DRIVE (5 HP TO LESS THAN 100

HP):

Annually:

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Perform IR scan.

4. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

5. Measure output wave form

6. Energize circuit and check operation of starter and any pilot lights. Replace as required.

Spare Parts and Expendables Inventory. [Contractor should insert a list of minimum required expendable and common parts to be maintained on site, for normal maintenance to include hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses]

Bucharest U.S. American Embassy UNCLASSIFIED U.S. Department of State

Equipment List:

END OF STATEMENT OF WORK

Mitsubishi Electric Cassette 12000 BTU Inverter R32

SLZ-M35FA + SUZ-M35VA + SLP-2FLAM

2 set

Mitsubishi Electric Duct 24000 BTU Inverter R32, model PEAD-SM71JAL + SUZ-SM71VA +

PAR-40MAA MINIORANGE

3 set

Variable Frequency Drive/ model AYK550 20

Rotary Screw Air Cooled Chillers York, model N-

CH-301/302 –YCIV 0760 VA 50

Heat Recovery Modular Chillers, (Mitsubishi 3 Modules) – model NX-W/H/0702

3 modules

Modular Air-Cooled Water Chillers (4Modules)–

PACVMV 0250D7-MM

4 Modules

Outdoor Central Air Handling Unit for Warehouse (JC rooftop) – model D5JG 090 G165550