The Department of State is soliciting proposals for preventive maintenance services for chiller systems located at the United States Embassy in Kigali, Rwanda. The solicitation covers maintenance for two specific chillers (RTAC200UO7AD1570 and RTAC200U07AD1569) and requires contractors to provide trained technicians, tools, and materials for semi-annual and annual service requirements. Services must be performed between 7:30 AM and 5:00 PM Monday through Friday, excluding US Government and local holidays, with explicit exclusion of repair work from the base contract. The contract will be awarded to the lowest-priced, technically acceptable offeror meeting government responsibility standards, with key evaluation criteria including personnel qualifications, inventory management, and compliance with embassy security protocols. Proposals are due by April 19, 2025, with the contract expected to commence on or shortly after that date.

The solicitation is not set aside for any specific business category and will be open to all qualified contractors in the commercial and industrial machinery maintenance sector. The contract structure includes a one-year base period with four potential one-year option periods, providing a potential total contract duration of five years. While specific budget details are not disclosed, the contract will be fixed-price and require precise adherence to maintenance specifications for the two specified chillers. Contractors must demonstrate capability to manage on-site inventory of replacement parts, properly dispose of toxic substances, and meet stringent security requirements at the U.S. Embassy location in Kigali. The place of performance is explicitly defined as Kigali, Rwanda, with all work to be conducted at the embassy premises under the supervision of Department of State personnel.

Preventive Maintenance for chillers

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