Preventive Maintenance Fire Alarm System

The U.S. Department of State, through the U.S. Embassy Bangkok, is soliciting quotations for preventive maintenance services on a NOTIFIER Fire Alarm System at the Embassy facilities in Thailand. The Request for Quotations (RFQ #19TH2026Q0011) seeks a qualified contractor to provide quarterly preventive maintenance services, including smoke detector testing, heat detector testing, pull station inspection and reset, FACP battery maintenance, and comprehensive operational testing in compliance with OBO Specification 13851 and NFPA 72 standards. Prospective offerors must be registered in SAM, demonstrate three years of relevant past performance, hold appropriate local licenses and permits, provide training certificates for all personnel, and be certified or authorized as a dealer for the specified fire alarm system. The Government intends to award the contract to the responsible company offering the lowest price based on initial quotations without discussions, though discussions may occur with offerors in the competitive range if necessary. Key deadlines include February 20, 2026 for personnel information submission to attend the mandatory site visit on February 25, 2026; February 27, 2026 at 15:00 PM Bangkok time for submission of technical questions; and March 9, 2026 at 15:30 PM Bangkok time for quotation submission.

This procurement includes no set-aside designation and carries a firm fixed price structure payable entirely in Thai Baht with no currency adjustment provisions. The contract encompasses a one-year base period with two optional one-year renewal periods, requiring four preventive maintenance visits annually at both the Chancery Building and Annex building locations in Bangkok, Thailand. Contractors must maintain Defense Base Act insurance and minimum public liability coverage of 300,000 Thai Baht for bodily injury and 500,000 Thai Baht for property damage per occurrence. All quotations must be submitted electronically in MS-Word, MS-Excel, or Adobe Acrobat format with a maximum file size of 30MB, with larger submissions divided into separate emails. Invoices are payable 30 days after service completion or invoice receipt, whichever is later, and must be accompanied by signed maintenance checklists.