Preventative Maintenance Services for the Fort Mifflin Heavy Equipment Fleet (13 vehicles)

                               Instructions to Offerors (ITO)

(1) Action Code: Combined Synopsis and Solicitation

(2) Date: May 20th

(3) Year: 2016

(4) Contracting Office Zip Code: 19107-3390

(5) Classification Code: J

(6) Contracting Office Address: USACE/Philadelphia District
                 Wanamaker building
                 100 Penn Square East
                 Philadelphia, Pennsylvania 19107-3390

(7) Subject: Preventative Maintenance services for the Fort Mifflin Heavy Equipment Fleet as specified in the PWS/SOW.

(8) Solicitation Number: W912BU-16-T-0031

(9) Close Response Date: June 10th, 2016 at 14:00 (2:00 PM) EST

(10) Contract Point of Contact: Bruce E. Hayes

(11) Description:
a. This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a formal written solicitation will be included as part of this submission. This office will not accept any telephonic, written, or faxed requests for a copy of the solicitation.

b. The Solicitation Number for this acquisition is W912BU-16-T-0031 and a separate attachment (SF1449) is issued as a Request for Quotes (RFQ).

c. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-88 effective date 16 May 2016.

d. This requirement is being solicited as 100% Small Business Set-Aside under NAICS 811310 "Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance" with a size standard of $7,500,000.00.
e. USACE intends to award a firm-fixed price contract to the vendor that can fulfill the requirements specified in the Statement of Work (SOW)/ Performance Work Statement (PWS). The award will go to the lowest priced offeror that can provide the required services.

Service Contract Act Wage Determination No. WD 2005-2449 (Rev.-17) and 2005-2097 (Rev.-19) are applicable to this procurement.

f. FAR Provisions and Clauses applicable to this acquisition are provided on an attached SF1449 and are incorporated in their entirety. Each offer is required to fill out and sign the SF1449 and return a signed copy along with their proposal by the closing date and time listed.

g. All proposals shall be submitted electronically in accordance with the instructions listed in the "Instructions to Offers (ITO)" to Bruce Hayes at Bruce.E.Hayes@usace.army.mil. If there are any amendments to this requirement, all amendments must be acknowledged, signed, and electronically submitted with the proposal at time proposals are due.

h. For information regarding this solicitation, the USACE Point of Contact is Mr. Bruce E. Hayes, 215-656-6771, bruce.e.hayes@usace.army.mil or MS. Linda M. Dobbs, 215-656-6923, linda.m.dobbs@usace.army.mil. Please email any questions you may have regarding this effort to bruce.e.hayes@usace.army.mil and the Contracting Officer will coordinate a response. All questions must be received no later than 7 June 2016 at 2:00PM (1400) Eastern Standard Time.

(12) Place of Performance:
The heavy equipment is currently located at the following locations:

1. Fort Mifflin Project Disposal Area; Plant #0424, 1130, 1140, 1611, 1612
6400 Hog Island Road, Philadelphia, PA. 19153

2. Killcohook; Plant #1138, 1139, 1129,0423, 0427
454 Fort Mott Road, Pennsville, NJ. 08070

3. Wilmington North; Plant #1137, 0425
1706 E. 12th St., Wilmington, DE. 19809

4. Artificial Island;
Hope Creek Road, Hancock's Bridge, NJ. 08038

5. Pedricktown Disposal Area; Plant #0426
Bldg #613 Artillery Road, Pedricktown, NJ 08067

If the plants relocate The Fort Mifflin Project Office will notify contractor if there is a location change.

(13) Set Aside Status: Total Small Business Set-Aside

(14) A site visit is encouraged and can be arranged by coordinating with Mr. David Evinger via email at david.c.evinger@usace.army.mil, 267-284-6513 or Mr. Mike Cox at the Pedricktown Field Office via email at michael.w.cox@usace.army.mil, Office 856-299-6032 / Cell 609-929-0384. Dates available for a site visit are the 1st & 2nd of June 2016.

(15) Additional Information: 1. These services must be accomplished by a Certified Heavy Equipment Technician, using genuine original equipment manufacturer (OEM) parts or equivalent to complete all services. The Contractor must maintain required certifications during the contract period. The Contractor will be required to mobilize all repair vehicles, tools and equipment to the locations of each listed piece of equipment. The Contractor will be responsible to dispose of all used oils, lubricants, filters and old parts removed from the equipment. A historical record will be kept for all assigned vehicles and equipment. Warranty vehicles are Plant # 1130, Plant # 1139, and Plant #1140, and Plant #0427and Plant #1612. These vehicles must be strictly adhered to the specification requirements from the manual by Caterpillar/Volvo/John Deere (as required/appropriate) to maintain the vehicle warranty.