Preventative Maintenance Services for MACSQuant Tyto Cell Sorter
Closed Pre-Solicitation Posted
- Solicitation number
- NOI-NIAID-25-2256541
- Agency
-
National Institute of Allergy and Infectious Diseases
National Institutes of Health, Department of Health and Human Services
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Hamilton, Montana 59840, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The National Institute of Allergy and Infectious Diseases (NIAID) of the National Institutes of Health is seeking preventative maintenance services for a MACSQuant Tyto Cell Sorter located at the Rocky Mountain Laboratories in Hamilton, Montana. The procurement is a sole source procurement directly with Miltenyi Biotec for an Essential Service Plan covering the period from March 14, 2025 to March 13, 2026. Key contract requirements include technical support during business hours, one scheduled maintenance visit per year, routine equipment inspection, parts replacement, and on-site repair response within 2 working days. The services will be performed in a BSL3 high containment laboratory, requiring technicians to complete specific biosafety training. All interested vendors must submit capability statements through the NIAID electronic Simplified Acquisition Submission System (eSASS) by March 9, 2025 at 5:00 pm ET.
There is no specific set-aside designation for this contract, and the sole source justification is based on 41 U.S.C. 1901(a)(1), indicating Miltenyi Biotec is the only responsible source that can satisfy agency requirements. The contract covers one unit of catalog #160-002-053 for MACSQuant Essential Service, with the current maintenance period having lapsed since May 31, 2024. Specific service requirements include software updates during preventive maintenance for instrument serial number 10149, technical phone support, and targeted on-site response capabilities. The procurement aims to maintain warranty validity for the specialized laboratory equipment and ensure continuous operational capability of the cell sorter. While no specific award value is disclosed, the contract is for a one-year service agreement with critical maintenance and support provisions.
Notice text
PRE-SOLICITATION NOTICE **NOTICE OF INTENT TO SOLE SOURCE
NOI-NIAID-25-2256541
NAICS – 811210
This is a Notice of Intent, not a request for proposal. The National Institute of Allergy and Infectious Diseases (NIAID) of the National Institutes of Health (NIH) intends to negotiate on an other than full and open competition basis with Miltenyi Biotec to procure preventative maintenance services for a MACSQuant Tyto Cell Sorter located at the NIAID, Rocky Mountain Laboratories in Hamilton, Montana.
The National Institute of Allergy and Infectious Diseases (NIAID) Laboratory of Bacteriology (LB) Immunity to Pulmonary Pathogens Section (IPPS), requires the procurement of preventative maintenance services for a MACSQuant Tyto Cell Sorter located that the NIAID Rocky Mountain Laboratories in Hamilton, Montana, specifically the Essential Service Plan, for the period March 14, 2025 – March 13, 2026.
Qty 1 of cat#160-002-053; MACSQuant Essential Service for MACSQuant Tyto Essential
Minimum Service Requirements:
SERVICES WILL BE PERFORMED WITHIN A “HOT LAB” BSL3 HIGH CONTAINMENT LABORATORY.
Located at: Rocky Mountain Laboratories 903 S 4th St, Hamilton, MT 59840
Technicians must complete all necessary BSL3 trainings (+ refresher courses) with RML Biosafety so that they can go into our BSL3 and work on this piece of equipment.
This instrument currently has a lapse in service coverage.
Technical Support Service
- Phone support availability during Miltenyi Business Hours
Preventive Maintenance Service
- One (1) scheduled maintenance visit per year
- Routine inspection and replacement of wearing parts
Repair Service
- Targeted on-site response time within 2 working days
- Allocation of parts and labor for all necessary repairs
Software Update Service
- Standard device software updates during preventive maintenance for instrument S/N 10149
The present maintenance period has been lapsed since May 31, 2024, and to avoid having the warranty on the instrument invalidated, a new FY25 agreement should be procured directly with the manufacturer.
The statutory authority for this sole source requirement is 41 U.S.C. 1901 (a) (1) as implemented by FAR 13.106-1 only one responsible source and no other supply of service will satisfy agency requirements. THIS IS NOT A REQUEST FOR PROPOSAL. All responsible sources that could provide comparable services may submit a capability statement. All required documents must be submitted via the NIAID electronic Simplified Acquisition Submission System (eSASS) website at https://esass.nih.gov by March 9, 2025 at 5:00 pm ET. All vendors must register in the eSASS system to submit their documentation. Instructions on how to register /submit documents are included on the website. All responses received by the closing date of this synopsis will be considered by the Government. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government.
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