Preventative Maintenance Services for a Government-Owned MR Solutions MicroPET/CT Imaging Scanner

This Request for Quote is being issued by National Institutes of Health (NIH), National Cancer Institute (NCI), Office of Acquisitions (OA).

This is a Combined Synopsis/Solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice, and shall be processed in accordance with FAR Part 13 - Simplified Acquisition Procedures. This announcement constitutes the only solicitation that will be provided in relation to the stated need contained herein. This solicitation is issued as a Request for Quote (RFQ) and includes applicable provisions and clauses in effect through FAR Federal Acquisition Circular (FAC) 2024-04 (05/01/2024).

The requirement’s suggested North American Industry Classification System (NAICS) code is 811210 and the business size standard is $34 million.

One FFP award is anticipated to be made as a result of this solicitation.

FAR Provision52.212-1 (Instructions to Offerors Commercial Items) ☒ is ☐ is not applicable to this requirement. Applicable addenda to the provision are included in the submittal instructions below.

FAR Provision52.212-2 (Evaluation—Commercial Products and Commercial Services) ☒ is ☐ is not applicable to the requirement.

FAR Provision52.212-3 (Offeror Representations and Certifications-Commercial Items) ☒ is ☐ is not applicable to the requirement. Provision is included in full text as an attachment to the solicitation. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision. All quotations submitted must include a completed copy of the provision to be eligible for award.

FAR Clause52.212-4 (Contract Terms and Conditions- Commercial Products and Commercial Services) ☒ is ☐ is not applicable to the requirement. Clause is incorporated by reference. See attachment containing terms and conditions.

FAR Clause52.212-5 (Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services) ☒ is ☐ is not applicable to the requirement. See attachment containing terms and conditions for details pertaining to the clauses cited as being applicable to this acquisition.

1. 1 - QUOTE SUBMISSION / EVALUATION (52.212-1 ADDENDA):

2.1 - GENERAL INSTRUCTIONS:

This Request for Quotation (RFQ) does not commit the Government to pay any cost for the preparation and submission of a quote. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this proposed acquisition. By submitting a quote in response to this solicitation, it is understood that your firm’s quote shall become a part of the official contract file. The Government is not responsible for locating or securing any information which the quoter does not include or identify in their quotation.

2.2 - QUESTION SUBMISSIONS:

Please submit questions concerning this RFQ via email by no later than 12:00 PM EST on Tuesday, 08/20/2024 to the point of contact listed below:

    Name: Miguel Diaz, Contracting Officer

    Email: miguel.diaz@nih.gov

Note: Questions submitted by a method other than email will not be accepted. Any questions received after the specified cut-off time and date above will not be accepted or answered except at the Contracting Officers discretion as deemed necessary. Additionally, all questions and answers of common interest will be provided to all prospective offerors via an amendment to the posting. All emails must include the Solicitation number “75N91024 CSS 6894378” in the subject line.

2.3 - QUOTATION SUBMISSIONS:

Quotations submitted in response to this solicitation must be submitted via email no later than 12:00 PM EST on Thursday, 08/22/2024 to the points of contract listed below:

    Name: Miguel Diaz, Contracting Officer

    Email: miguel.diaz@nih.gov

Quoter's may submit more than one quote. If multiple quotes are provided, the Government will evaluate each quote separately. All quotations shall provide enough information for the Government to conduct a thorough evaluation of the quotes provided and the quoter’s ability to fulfill the stated needs within this RFQ. All quoter’s must be registered in SAM.gov and be eligible for all awards. Quoter’s that do not have an active SAM.gov registration with an eligibility for all awards will not be considered for award. At a minimum all quotes shall include in the following:

1. Cover letter including:

1. 1. 1. RFQ Number
      2. Federal Tax Identification Number (TIN);
      3. Unique Entity Identifier (UEI);
      4. Cage Code;
      5. Business size and designation (i.e., Small, Other than Small);
      6. The applicable solicitation number for which the quote is provided;
      7. Point of Contact Information for individuals authorized to commit on behalf of their organization. Including name, address, and telephone number of the offeror;
      8. "Remit to" address, if different than the mailing address;
      9. A statement to the effect that pricing is firm for a period of at least 60 days from the date of receipt thereof by the Government;
      10. Acknowledgment of Solicitation Amendments

1. Pricing and discount terms;
2. Terms of any Express Warranty;
3. A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b)) for those representations and certifications that the offeror shall complete electronically) (See attachment to the Combined Synopsis Solicitation);

1. A technical description of the items/services being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.

Note: It’s the quoter’s responsibility to read the RFQ and all related documents carefully. Additionally, it is the quoter’s responsibility to ensure/verify the Government receives its submission on or before the date/time specified above. The Government reserves the right to not accept any late quotes, any quote that does not provide items/services requested, or quotes that do not conform to the requirements of the RFQ. Quotes submitted by any other means other than email will not be accepted. All emails must include the Solicitation number “75N91024 CSS 6894378” in the subject line.