Preventative Maintenance Service Contract for Systec VX65 Autoclave SN:3644
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 1232SA25Q0183
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- Place of performance
- Ames, Iowa 50010, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The United States Department of Agriculture (USDA) Agricultural Research Service (ARS) is seeking a contractor to provide preventative maintenance services for a Systec VX65 Autoclave (Serial Number 3644) through solicitation 1232SA25Q0183. The contract requires an original equipment manufacturer-certified technician to perform one annual preventive maintenance visit that includes comprehensive equipment checks, calibration, parts replacement, labor, and travel, with the technician ensuring the autoclave reaches and maintains sterilizing temperatures of 115, 121, and 145 degrees Celsius. Additionally, the contractor must provide one on-site repair visit and offer a twenty percent discount on replacement parts not covered during the annual maintenance. The government will evaluate proposals based on best value criteria considering price, past performance, and technical capabilities. Amendment 1 extended the proposal submission deadline from August 15, 2025, to September 10, 2025, at 5:00 PM Eastern Time, and quotations must be submitted electronically to tiffany.reval@usda.gov.
Originally designated as a 100% small business set-aside under NAICS code 811310 with a size standard of 1,000 employees, Amendment 1 removed the set-aside restriction, making this a full and open competition now classified under NAICS code 334516 for Analytical Laboratory Instrument Manufacturing. The solicitation does not identify any incumbent contractors or specific award values, though it structured as a Base Plus Four Option Year agreement spanning potentially five years total with a firm fixed-price arrangement. The contract period of performance is 365 days after award for the base year, with the maintenance services to be performed at the National Swine Research and Information Center, Room 2142, located at 1029 North University Boulevard in Ames, Iowa. The contractor's technician must follow strict security protocols including signing visitor logs and being escorted within the facility during all on-site visits.
Notice text
2 versions
Update #2 · Latest ·
Description of Amendment 1 -
Solicitation close date changed from 15 Aug 25 to 10 Sept 25 at 1700 ET.
Removed Small business set aside - solicitation is full and open.
All other terms and conditions remain the same.
-End of Amendment -
NAICS: 334516 Analytical Laboratory Instrument Manufacturing
PSC: J066 Maintenance, Repair and Rebuilding of Equipment: Instruments and Laboratory Equipment
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in subpart 12.6, utilizing FAR part 13 procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 1232SA25Q0183 and this combined synopsis/solicitation is issued as a request for quotation (RFQ).
(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04, June 11, 2025.
(iv) This is a total 100% small business set-aside and the associated NAICS code is 811310 and the small business size standard is 1,000 Employees.
(v) A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable).
(vi) United States Department of Agriculture (USDA), Agricultural Research Service (ARS) requires a Contractor to provide services to perform a Preventative Maintenance Service Contract for Systec VX65 Autoclave SN:3644. See attached Statement or Work.
(vii) Place of service/delivery and acceptance: National Swine Research and Information Center Room 2142 - 1029 North University Blvd - Ames Iowa, 50010.
(viii) Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
(ix) Provision 52.212-2, Evaluation-Commercial Products and Commercial Services is applies to this acquisition. Evaluation will be based on Best Value.
The Government will award one firm fixed contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, past performance and technical factors shall be considered. The following factors shall be used to evaluate offers: Best Value. Review 1232SA25Q0183 Terms and Conditions for more information.
(x) Offers must have a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, uploaded on their sam.gov profile by the time quotes are due.
(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Additional clauses included as attachment: Contract Terms and Conditions
(xiii) In order to be considered for award OFFERORS SHALL SUBMIT ALL OF THE FOLLOWING electronically to tiffany.reval@usda.gov:
- Submit Firm Fixed Price quotation (quote on company letterhead) detailing the Service description, total price per period and valid for at least 60 days after receipt of quote.
- Submit Sam.gov Unique Entity ID (UEI) with quotation.
- Submit Capability Statement showing technical capability to meet or exceed ALL Performance Elements in the Statement of Work.
- Submit completed and signed 1232SA25Q0183 Terms and Conditions document.
- Submit Attachment 2 - Schedule of Items
REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.
DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.
(xv) Quotes are due on 8/15/2025 at 5 PM EST by email to Tiffany Reval at tiffany.reval@usda.gov.
Update #1 ·
NAICS: 334516 Analytical Laboratory Instrument Manufacturing
PSC: J066 Maintenance, Repair and Rebuilding of Equipment: Instruments and Laboratory Equipment
This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in subpart 12.6, utilizing FAR part 13 procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) The solicitation number is 1232SA25Q0183 and this combined synopsis/solicitation is issued as a request for quotation (RFQ).
(iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04, June 11, 2025.
(iv) This is a total 100% small business set-aside and the associated NAICS code is 811310 and the small business size standard is 1,000 Employees.
(v) A list of line item number(s) and items, quantities, and units of measure (including option(s), if applicable).
(vi) United States Department of Agriculture (USDA), Agricultural Research Service (ARS) requires a Contractor to provide services to perform a Preventative Maintenance Service Contract for Systec VX65 Autoclave SN:3644. See attached Statement or Work.
(vii) Place of service/delivery and acceptance: National Swine Research and Information Center Room 2142 - 1029 North University Blvd - Ames Iowa, 50010.
(viii) Provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
(ix) Provision 52.212-2, Evaluation-Commercial Products and Commercial Services is applies to this acquisition. Evaluation will be based on Best Value.
The Government will award one firm fixed contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, past performance and technical factors shall be considered. The following factors shall be used to evaluate offers: Best Value. Review 1232SA25Q0183 Terms and Conditions for more information.
(x) Offers must have a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, uploaded on their sam.gov profile by the time quotes are due.
(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. Additional clauses included as attachment: Contract Terms and Conditions
(xiii) In order to be considered for award OFFERORS SHALL SUBMIT ALL OF THE FOLLOWING electronically to tiffany.reval@usda.gov:
- Submit Firm Fixed Price quotation (quote on company letterhead) detailing the Service description, total price per period and valid for at least 60 days after receipt of quote.
- Submit Sam.gov Unique Entity ID (UEI) with quotation.
- Submit Capability Statement showing technical capability to meet or exceed ALL Performance Elements in the Statement of Work.
- Submit completed and signed 1232SA25Q0183 Terms and Conditions document.
- Submit Attachment 2 - Schedule of Items
REJECTION OF QUOTATION: Failure to demonstrate compliance or to submit ALL items requested in solicitation will be cause to reject the quote without further discussions.
DISCUSSIONS: The Government intends to award without discussions but reserves the right to conduct discussions should it be deemed in the Government's best interest.
(xv) Quotes are due on 8/15/2025 at 5 PM EST by email to Tiffany Reval at tiffany.reval@usda.gov.
Files
| File | Type | Posted |
|---|---|---|
| Sol_1232SA25Q0183_Amd_0001.pdf | ||
| 1232SA25Q0183 Terms and Conditions.pdf | ||
| Attachment 3 - Wage Determination.pdf | ||
| Attachment 1 - Statement of Work.pdf | ||
| Attachment 2 - Schedule of Items.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Preventative Maintenance Service Contract for Systec VX65 Autoclave SN:3644 | Award Notice | |
| This notice | Solicitation |
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