Preventative Maintenance (PM) and Repairs for Equipment and Facilities in the Southeast Region

This updated notice constitutes SOLICITATION AMENDMENT 5 to Request for Proposals 70B01C23R00000007.

This RFP, 70B01C23R00000007 – Amendment 5, is issued for the Facilities Management & Engineering Directorate, Facility Maintenance and Repair Program for the Southeast Region. The government intends to award a single-award indefinite delivery, indefinite quantity (IDIQ) contract with the ability to issue firm fixed price task orders, utilizing a total small business set-aside.

Offerors shall review all 14 documents attached to SAM Contract Opportunities (formerly called FedBizOpps or FBO) and shall submit their proposal response in compliance with the instructions contained therein, in order for proposals to be considered responsive.

This amendment is issued in order to extend the deadline for submission of proposals to 9:00 AM Eastern Daylight Time (EDT), Friday, April 28, 2023. This will give the government time to finalize the review of documents based on several requests for clarification, primarily to afford the government the opportunity to correct any solicitation attachment errors which might need to be addressed by the government. If it is found that RFP Attachments related to equipment lists and line-item information needs to be corrected, these will be added in one final solicitation amendment. Otherwise, no further amendments will be issued to include revised documentation.

Attachments:

RFP 70B01C23R00000007 SE PM – Amendment 5

RFP Attachment (1)  Performance Work Statement (PWS) R3

RFP Attachment (1A) SE Facilities List R1

RFP Attachment (1B) SE Equipment List (Per Facility)

RFP Attachment (1C) Equipment Certification and Permits Information

RFP Attachment (2)  SE Line-Item Number Summary

RFP Attachment (3)  SE Line-Item Detail R1

RFP Attachment (4)  Pricing Overview Sheet R1

RFP Attachment (5A) Past Performance Contract Reference Data Sheets

(Word version included which may be used as an alternative to the PDF version)

RFP Attachment (5B) Past Performance Relevant Experience Form

(Word version included which may be used as an alternative to the PDF version)

RFP Attachment (6)  Quality Assurance Surveillance Plan (QASP)

RFP Attachment (7)  Wage Determinations by Location R1

RFP Attachment (8)  Questions and Government Responses

RFP Attachment (9)  CBP Short Term Contractor Information Sheet

Proposal Submissions shall be submitted via e-mail to the Contract Specialist, Camilla J. Schmidt at camilla.j.schmidt@cbp.dhs.gov, and to the Contracting Officer, Mr. Richard Travis: rick.a.travis@cbp.dhs.gov), so that proposals will be received no later than the date and time specified.

The subject line of the e-mail for Proposal submissions shall be, RFP 70B01C23R00000007 SE PM Proposal Submission, [insert your company name]. This is so the government does not inadvertently overlook a proposal submission.

Proposal Due Date:

The deadline for proposals is no later than 9:00 AM Eastern Daylight Time (EDT), Friday, April 28, 2023, in response to this RFP.

This updated notice constitutes SOLICITATION AMENDMENT 4 to Request for Proposals 70B01C23R00000007.

This RFP, 70B01C23R00000007 – Amendment 4, is issued for the Facilities Management & Engineering Directorate, Facility Maintenance and Repair Program for the Southeast Region. The government intends to award a single-award indefinite delivery, indefinite quantity (IDIQ) contract with the ability to issue firm fixed price task orders, utilizing a total small business set-aside.

Offerors shall review all 14 documents attached to SAM Contract Opportunities (formerly called FedBizOpps or FBO) and shall submit their proposal response in compliance with the instructions contained therein, in order for proposals to be considered responsive.

This amendment includes a revision to each of the following:

Attachment 1 – Performance Work Statement (to clarify sections 1.3.3.2.1 and C.1.3.9)

Attachment 1A - SE Facilities List

Attachment 3 – SE Line Item Detail

Attachment 4 – Pricing Overview Sheet (“HVAC Technicians” revised to “Maintenance Technicians” for clarity)

Attachment 7 – Wage Determinations by Location (streamlined for ease in viewing).

Attachment 1 – Performance Work Statement R3, Attachment 1A - SE Facilities List R1, Attachment 3 – SE Line Item Detail R1, Attachment 4 – Pricing Overview Sheet R1, and Attachment 7 – Wage Determinations by Location R1 all replace the previous versions in their entirety.

This amendment includes additional documents as follows:

Attachment 8 is added to address prospective Offeror Questions with Government Responses.

Attachment 9 is added to provide a sample vetting sheet that contractors/subcontractors will need to complete if they do not have favorable CBP BIs.

Word Versions of Attachments 5A and 5B. These versions may be used, if preferred to the PDF versions, for ease in populating responses.

Attachments:

RFP 70B01C23R00000007 SE PM – Amendment 4

RFP Attachment (1)  Performance Work Statement (PWS) R3

RFP Attachment (1A) SE Facilities List R1

RFP Attachment (1B) SE Equipment List (Per Facility)

RFP Attachment (1C) Equipment Certification and Permits Information

RFP Attachment (2)  SE Line-Item Number Summary

RFP Attachment (3)  SE Line-Item Detail R1

RFP Attachment (4)  Pricing Overview Sheet R1

RFP Attachment (5A) Past Performance Contract Reference Data Sheets

(Word version included which may be used as an alternative to the PDF version)

RFP Attachment (5B) Past Performance Relevant Experience Form

(Word version included which may be used as an alternative to the PDF version)

RFP Attachment (6)  Quality Assurance Surveillance Plan (QASP)

RFP Attachment (7)  Wage Determinations by Location R1

RFP Attachment (8)  Questions and Government Responses

RFP Attachment (9)  CBP Short Term Contractor Information Sheet

Proposal Submissions shall be submitted via e-mail to the Contract Specialist, Camilla J. Schmidt at camilla.j.schmidt@cbp.dhs.gov, and to the Contracting Officer, Mr. Richard Travis: rick.a.travis@cbp.dhs.gov), so that proposals will be received no later than the date and time specified.

The subject line of the e-mail for Proposal submissions shall be, RFP 70B01C23R00000007 SE PM Proposal Submission, [insert your company name]. This is so the government does not inadvertently overlook a proposal submission.

Proposal Due Date:

The deadline for proposals is no later than 9:00 AM Eastern Daylight Time (EDT), Wednesday, April 26, 2023, in response to this RFP.

This updated notice constitutes SOLICITATION AMENDMENT 3 to Request for Proposals 70B01C23R00000007.

This RFP, 70B01C23R00000007 – Amendment 3, is issued for the Facilities Management & Engineering Directorate, Facility Maintenance and Repair Program for the Southeast Region. The government intends to award a single-award indefinite delivery, indefinite quantity (IDIQ) contract with the ability to issue firm fixed price task orders, utilizing a total small business set-aside.

Offerors shall review all 12 attachments to SAM Contract Opportunities (formerly called FedBizOpps or FBO) and shall submit their proposal response in compliance with the instructions contained therein, in order for proposals to be considered responsive.

The purpose of Amendment 3 is to extend the solicitation by two weeks from the original close date in order to allow the government time to finalize responses to Offeror questions. The proposal submission due date, which was previously listed as Wednesday, April 12, 2023, is now extended to Wednesday, April 26, 2023. Attachment: RFP 70B01C23R00000007 SE PM – Amendment 3 accounts for this extension and revised proposal submission due date. The government will respond to Offeror questions in a future solicitation amendment.

Attachments:

RFP 70B01C23R00000007 SE PM – Amendment 3

RFP Attachment (1)  Performance Work Statement (PWS) R2

RFP Attachment (1A) Facilities List

RFP Attachment (1B) Equipment List (Per Facility)

RFP Attachment (1C) Equipment Certification and Permits Information

RFP Attachment (2)  Line-Item Number Summary

RFP Attachment (3)  Line-Item Number Detail

RFP Attachment (4)  Pricing Overview Sheet

RFP Attachment (5A) Past Performance Contract Reference Data Sheets

RFP Attachment (5B) Past Performance Relevant Experience Form

RFP Attachment (6)  Quality Assurance Surveillance Plan (QASP)

RFP Attachment (7)  Wage Determinations by Location 

Proposal Submissions shall be submitted via e-mail to the Contract Specialist, Camilla J. Schmidt at camilla.j.schmidt@cbp.dhs.gov, and to the Contracting Officer, Mr. Richard Travis: rick.a.travis@cbp.dhs.gov), so that proposals will be received no later than the date and time specified.

The subject line of the e-mail for Proposal submissions shall be, RFP 70B01C23R00000007 SE PM Proposal Submission, [insert your company name].

Proposal Due Date:

The deadline for proposals is no later than 9:00 AM Eastern Daylight Time (EDT), Wednesday, April 26, 2023, in response to this RFP.

This updated notice constitutes SOLICITATION AMENDMENT 2 to Request for Proposals 70B01C23R00000007.

This RFP, 70B01C23R00000007 – Amendment 2, is issued for the Facilities Management & Engineering Directorate, Facility Maintenance and Repair Program for the Southeast Region. The government intends to award a single-award indefinite delivery, indefinite quantity (IDIQ) contract with the ability to issue firm fixed price task orders, utilizing a total small business set-aside.

Offerors shall review all 12 attachments to SAM Contract Opportunities (formerly called FedBizOpps or FBO) and shall submit their proposal response in compliance with the instructions contained therein, in order for proposals to be considered responsive.

This amendment includes a revision to the Performance Work Statement. RFP Attachment 1 – Performance Work Statement R2 hereby replaces the previous RFP Attachment 1 – Performance Work Statement R1 in its entirety.

The purpose of the revised PWS is to further ensure no ambiguity exists in the pricing procedures for Minor Repairs and Major Repairs (IROs and Task Orders) and the applicability of the co-efficient to each. The co-efficient will be identified in any resultant contract.

Attachments:

RFP 70B01C23R00000007 SE PM – Amendment 2

RFP Attachment (1)  Performance Work Statement (PWS) R2

RFP Attachment (1A) Facilities List

RFP Attachment (1B) Equipment List (Per Facility)

RFP Attachment (1C) Equipment Certification and Permits Information

RFP Attachment (2)  Line-Item Number Summary

RFP Attachment (3)  Line-Item Number Detail

RFP Attachment (4)  Pricing Overview Sheet

RFP Attachment (5A) Past Performance Contract Reference Data Sheets

RFP Attachment (5B) Past Performance Relevant Experience Form

RFP Attachment (6)  Quality Assurance Surveillance Plan (QASP)

RFP Attachment (7)  Wage Determinations by Location 

Offerors should pay special attention to the information regarding the Site Visit (RFP Section 7). Attendance is strongly encouraged.

All Questions and Proposal Submissions shall be submitted via e-mail to the Contract Specialist, Camilla J. Schmidt at camilla.j.schmidt@cbp.dhs.gov, and to the Contracting Officer, Mr. Richard Travis: rick.a.travis@cbp.dhs.gov), so that proposals will be received no later than the date and time specified.

The subject line of the e-mail for Question submissions shall be, RFP 70B01C23R00000007 SE PM Question Submission, [insert your company name].

The subject line of the e-mail for Proposal submissions shall be, RFP 70B01C23R00000007 SE PM Proposal Submission, [insert your company name].

Question and Proposal Due Dates:

The deadline for questions is 9:00 AM Eastern Daylight Time (EDT), Wednesday, March 22, 2023, in order to allow the Government an opportunity to respond.

The deadline for proposals is no later than 9:00 AM Eastern Daylight Time (EDT), Wednesday, April 12, 2023, in response to this RFP.

This updated notice constitutes SOLICITATION AMENDMENT 1 to Request for Proposals 70B01C23R00000007.

This RFP, 70B01C23R00000007 – Amendment 1, is issued for the Facilities Management & Engineering Directorate, Facility Maintenance and Repair Program for the Southeast Region. The government intends to award a single-award indefinite delivery, indefinite quantity (IDIQ) contract with the ability to issue firm fixed price task orders, utilizing a total small business set-aside.

Offerors shall review all 12 attachments to SAM Contract Opportunities (formerly called FedBizOpps or FBO) and shall submit their proposal response in compliance with the instructions contained therein, in order for proposals to be considered responsive.

This amendment includes a revision to the Performance Work Statement. RFP Attachment 1 – Performance Work Statement R1 hereby replaces the previous RFP Attachment 1 – Performance Work Statement in its entirety.

The purpose of the revised PWS is to ensure no ambiguity exists in the applicability of the co-efficient. Further information has been added to the Minor Repairs section to clarify the applicability of the co-efficient for Minor Repairs. The co-efficient applicability for Major Repairs (IROs and Task Orders) is already addressed. The co-efficient will be identified in any resultant contract.

Attachments:

RFP 70B01C23R00000007 SE PM – Amendment 1

RFP Attachment (1)  Performance Work Statement (PWS) R1

RFP Attachment (1A) Facilities List

RFP Attachment (1B) Equipment List (Per Facility)

RFP Attachment (1C) Equipment Certification and Permits Information

RFP Attachment (2)  Line-Item Number Summary

RFP Attachment (3)  Line-Item Number Detail

RFP Attachment (4)  Pricing Overview Sheet

RFP Attachment (5A) Past Performance Contract Reference Data Sheets

RFP Attachment (5B) Past Performance Relevant Experience Form

RFP Attachment (6)  Quality Assurance Surveillance Plan (QASP)

RFP Attachment (7)  Wage Determinations by Location 

Offerors should pay special attention to the information regarding the Site Visit (RFP Section 7). Attendance is strongly encouraged.

All Questions and Proposal Submissions shall be submitted via e-mail to the Contract Specialist, Camilla J. Schmidt at camilla.j.schmidt@cbp.dhs.gov, and to the Contracting Officer, Mr. Richard Travis: rick.a.travis@cbp.dhs.gov), so that proposals will be received no later than the date and time specified.

The subject line of the e-mail for Question submissions shall be, RFP 70B01C23R00000007 SE PM Question Submission, [insert your company name].

The subject line of the e-mail for Proposal submissions shall be, RFP 70B01C23R00000007 SE PM Proposal Submission, [insert your company name].

Question and Proposal Due Dates:

The deadline for questions is 9:00 AM Eastern Daylight Time (EDT), Wednesday, March 22, 2023, in order to allow the Government an opportunity to respond.

The deadline for proposals is no later than 9:00 AM Eastern Daylight Time (EDT), Wednesday, April 12, 2023, in response to this RFP.

While this notice is listed as: Contract Opportunity Type: Presolicitation (Updated), This version constitutes the Official Solicitation, Request for Proposals 70B01C23R00000007, as indicated below and in the associated attachments to this notice.

This RFP, 70B01C23R00000007, is issued for the Facilities Management & Engineering Directorate, Facility Maintenance and Repair Program for the Southeast Region. The government intends to award a single-award indefinite delivery, indefinite quantity (IDIQ) contract with the ability to issue firm fixed price task orders, utilizing a total small business set-aside.

Offerors shall review all 12 attachments to SAM Contract Opportunities (formerly called FedBizOpps or FBO) and shall submit their proposal response in compliance with the instructions contained therein, in order for proposals to be considered responsive.

Attachments:

RFP 70B01C23R00000007 SE PM

RFP Attachment (1)  Performance Work Statement (PWS)

RFP Attachment (1A) Facilities List

RFP Attachment (1B) Equipment List (Per Facility)

RFP Attachment (1C) Equipment Certification and Permits Information

RFP Attachment (2)  Line-Item Number Summary

RFP Attachment (3)  Line-Item Number Detail

RFP Attachment (4)  Pricing Overview Sheet

RFP Attachment (5A) Past Performance Contract Reference Data Sheets

RFP Attachment (5B) Past Performance Relevant Experience Form

RFP Attachment (6)  Quality Assurance Surveillance Plan (QASP)

RFP Attachment (7)  Wage Determinations by Location 

Offerors should pay special attention to the information regarding the Site Visit (RFP Section 7). Attendance is strongly encouraged.

All Questions and Proposal Submissions shall be submitted via e-mail to the Contract Specialist, Camilla J. Schmidt at camilla.j.schmidt@cbp.dhs.gov, and to the Contracting Officer, Mr. Richard Travis: rick.a.travis@cbp.dhs.gov), so that proposals will be received no later than the date and time specified.

The subject line of the e-mail for Question submissions shall be, RFP 70B01C23R00000007 SE PM Question Submission, [insert your company name].

The subject line of the e-mail for Proposal submissions shall be, RFP 70B01C23R00000007 SE PM Proposal Submission, [insert your company name].

Question and Proposal Due Dates:

The deadline for questions is 9:00 AM Eastern Daylight Time (EDT), Wednesday, March 22, 2023, in order to allow the Government an opportunity to respond.

The deadline for proposals is no later than 9:00 AM Eastern Daylight Time (EDT), Wednesday, April 12, 2023, in response to this RFP.

U.S. Customs and Border Protection (CBP) intends to solicit offers in response to a forthcoming Request for Proposal (RFP) 70B01C23R00000007 (additional reference number PR 20134622), for the Preventative Maintenance Program (PMP) for the Southeast Region. The region will consist of 24 fully owned and direct lease operated (DLO) facility locations/campuses, comprised of 57 buildings throughout Florida, Louisiana, Puerto Rico, and the U.S. Virgin Islands. 

CBP intends to procure this requirement as a total small business set-aside. 

The requirement will include validation of all equipment at all locations in the region during the initial phase-in period. The requirement will include the preventative maintenance (PM) of equipment at all facilities throughout the region and include an indefinite delivery / indefinite quantity (IDIQ) portion from which major repair task orders for work beyond the scope of PM services for equipment can be issued. Upon award, the contractor shall include all labor, supervision, tools, materials, parts, equipment, transportation, licenses, permits, certifications, and management necessary to provide for equipment and system maintenance and repairs at government facilities in the Southeast Region.

All work shall be performed in accordance with the performance work statement and request for proposal that will be provided at the time of solicitation issuance. The awarded contract will consist of a 12-month base year (2 months for the initial phase-in period and 10 months for PM services) with four 12-month option years. Total contract period, to include options, shall not exceed 60 months.  

The applicable North American Industry Classification System (NAICS) code is 561210 – Facilities Support Services. The Small Business size standard is $41.5 million.    

UPDATED INFORMATION: There will be scheduled site visits for this project. The time and date for the site visits will be stated in the RFP. However, the government wishes to offer a head's up on the time and location of the site visits: Offerors will be strongly encouraged, though not required, to participate in the site visits to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Due to the number of locations covered under the contract, it is not feasible to conduct a site visit at all locations. Three sites in Puerto Rico have been chosen for the site visits in Aguadilla, Ramey, and Ponce. The targeted dates for the site visits are March 13, 14, and 15, with March 13 anticipated to be a travel day. Due to the size and limited parking of some locations the government will limit each offeror to 2 representatives for attendance.

The RFP will be issued in electronic format only and is scheduled to be available on or around February 27, 2023, on Federal Business Opportunities (FBO): https://sam.gov/content/opportunities, formerly www.fbo.gov. Please be advised the February date for solicitation posting is an estimated target date, and the actual posting date may be delayed.

Please address any questions to the Contract Specialist for this effort, Cami Schmidt via email at camilla.j.schmidt@cbp.dhs.gov. Telephone inquiries will not be accepted.

U.S. Customs and Border Protection (CBP) intends to solicit offers in response to a forthcoming Request for Proposal (RFP) 70B01C23R00000007 (additional reference number PR 20134622), for the Preventative Maintenance Program (PMP) for the Southeast Region. The region will consist of 24 fully owned and direct lease operated (DLO) facility locations/campuses, comprised of 57 buildings throughout Florida, Louisiana, Puerto Rico, and the U.S. Virgin Islands. 

CBP intends to procure this requirement as a total small business set-aside. 

The requirement will include validation of all equipment at all locations in the region during the initial phase-in period. The requirement will include the preventative maintenance (PM) of equipment at all facilities throughout the region and include an indefinite delivery / indefinite quantity (IDIQ) portion from which major repair task orders for work beyond the scope of PM services for equipment can be issued. Upon award, the contractor shall include all labor, supervision, tools, materials, parts, equipment, transportation, licenses, permits, certifications, and management necessary to provide for equipment and system maintenance and repairs at government facilities in the Southeast Region.

All work shall be performed in accordance with the performance work statement and request for proposal that will be provided at the time of solicitation issuance. The awarded contract will consist of a 12-month base year (2 months for the initial phase-in period and 10 months for PM services) with four 12-month option years. Total contract period, to include options, shall not exceed 60 months.  

The applicable North American Industry Classification System (NAICS) code is 561210 – Facilities Support Services. The Small Business size standard is $41.5 million.    

There will be scheduled site visits for this project. The time and date for the site visits will be stated in the RFP. The RFP will be issued in electronic format only and is scheduled to be available on or around January 12, 2023, on Federal Business Opportunities (FBO): https://sam.gov/content/opportunities, formerly www.fbo.gov. Please be advised the January date for solicitation posting is an estimated target date, and the actual posting date may be delayed.

Please address any questions to the Contract Specialist for this effort, Cami Schmidt via email at camilla.j.schmidt@cbp.dhs.gov. Telephone inquiries will not be accepted.

U.S. Customs and Border Protection (CBP) intends to solicit offers in response to a forthcoming Request for Proposal (RFP) 70B01C23R00000007 (additional reference number PR 20134622), for the Preventative Maintenance Program (PMP) for the Southeast Region. The region will consist of 24 fully owned and direct lease operated (DLO) facility locations/campuses, comprised of 57 buildings throughout Florida, Louisiana, Puerto Rico, and the U.S. Virgin Islands. 

CBP intends to procure this requirement as a total small business set-aside. 

The requirement will include validation of all equipment at all locations in the region during the initial phase-in period. The requirement will include the preventative maintenance (PM) of equipment at all facilities throughout the region and include an indefinite delivery / indefinite quantity (IDIQ) portion from which major repair task orders for work beyond the scope of PM services for equipment can be issued. Upon award, the contractor shall include all labor, supervision, tools, materials, parts, equipment, transportation, licenses, permits, certifications, and management necessary to provide for equipment and system maintenance and repairs at government facilities in the Southeast Region.

All work shall be performed in accordance with the performance work statement and request for proposal that will be provided at the time of solicitation issuance. The awarded contract will consist of a 12-month base year (2 months for the initial phase-in period and 10 months for PM services) with four 12-month option years. Total contract period, to include options, shall not exceed 60 months.  

The applicable North American Industry Classification System (NAICS) code is 561210 – Facilities Support Services. The Small Business size standard is $41.5 million.    

There will be scheduled site visits for this project. The time and date for the site visits will be stated in the RFP. The RFP will be issued in electronic format only and is scheduled to be available on or around January 12, 2022, on Federal Business Opportunities (FBO): https://sam.gov/content/opportunities, formerly www.fbo.gov. Please be advised the January date for solicitation posting is an estimated target date, and the actual posting date may be delayed.

Please address any questions to the Contract Specialist for this effort, Cami Schmidt via email at camilla.j.schmidt@cbp.dhs.gov. Telephone inquiries will not be accepted.