Preventative Maintenance and Inspection Services for Fire Protection and Intrusion Detection Systems by Recurring and Non-Recurring Items at CFAY, Japan

THIS IS A SOURCES SOUGHT ONLY.  THIS IS NOT A REQUEST FOR PROPOSAL, REQUEST FOR QUOTE, OR INVITATION FOR BID.  The intent of this notice is to identify qualified, experienced, and interested offerors capable of performing the type of work as described herein for information and planning purposes.

The information received will be utilized within the Navy to facilitate the decision making process and will not be disclosed outside of the agency. No reimbursement will be made for any costs associated with providing information in response to this announcement or any follow-up information requests. In accordance with Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract.

GENERAL INFORMATION:

Naval Facilities Engineering Systems Command, Far East (NAVFAC FE) Facilities Engineering Acquisition Division (FEAD) Yokosuka is seeking potential sources to Preventive Maintenance and Inspection Services for Fire Protection and Intrusion Detection Systems by Recurring and Non-Recurring Items at Commander Fleet Activities Yokosuka, Japan.

The anticipated scope of work may include the following efforts:

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment (FI) services for Fire Protection System and Intrusion Detection Systems (IDS) at Navy Region Japan to include the U.S. Naval Installations in Kanto Plain, Japan.

All maintenance and repair shall be performed by personnel trained and certified by the Original Equipment manufacturer (OEM) and by personnel who possess appropriate license or certification.

The Contractor shall maintain, repair, and alter Building Systems to ensure they are fully functional and in normal working condition.

Examples of work include, but not limited to: repair sprinkler systems, replace FACP (Fire Alarm Control Panel), replace auxiliary tank gate and check valves, replace end devices such as detectors with new ones, replace fire protection system end test valve and stainless steel jacket, replace water motor gong.

The North American Industry Classification System (NAICS) code for this procurement is 561210, Facilities Support Services, with an annual size standard of $47.0M.

The estimated period of service is approximately (six) 6 months starting October 2025.

CONTRACTOR REQUIREMENTS:

Any contract resulting from this solicitation will be awarded and performed in its entirety in the country of Japan. Contractors must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the contract. Prior to award of any contract, offerors must be registered to do business and possess an appropriate license issued by the Ministry of Land, Infrastructure and Transport or prefectural government in order to perform work under this contract. Offerors will be required to provide verification on such license prior to award to the Contracting Officer if such information is not already on file with or available to the Contracting Officer.

STATUS OF FORCES AGREEMENT:

The U.S. Government may consider designating eligible employee(s) as "Members of the Civilian Component" under Article I(b) of the SOFA.

SUBMISSION REQUIREMENTS:

Interested firms should submit a brief capabilities statement package using Enclosure (1), Sources Sought Response, to demonstrate capabilities, capacity and experience.

Respondents will not be notified of the results of the Navy’s market research. NAVFAC FE will utilize the information for acquisition planning purposes. All data received in response to this Sources Sought Notice marked or designated, as corporate or proprietary information will be fully protected from release outside the Government.

Please respond to this Sources Sought announcement electronically to Ryouhei SHINDO at ryouhei.shindo.ln@us.navy.mil no later than 10:30 hours, Japan Standard Time (JST) on Thursday, 28 August 2025. NO TELEPHONE CALLS OR FACSIMILES WILL BE ACCEPTED.

Responses received after the deadline or without the required information will not be considered. Since this is a Sources Sought announcement only, evaluation letters will not be issued to any respondent.