Preventative Maintenance and Emergency Repair of Uninterruptible Power Supply (UPS), Gaithersburg, Maryland

The Department of Commerce's National Institute of Standards and Technology (NIST) is seeking a contractor to provide preventative maintenance and emergency repair services for Uninterruptible Power Supply (UPS) systems located in nine buildings at its Gaithersburg, Maryland facility. The proposed contract will require 24/7 emergency repair capabilities, battery replacements, AC/DC capacitor replacements, and comprehensive maintenance services for approximately 25 UPS systems. Key qualifications include having OEM-certified technicians specifically trained for Eaton, Schneider Electric, Toshiba, and Vertiv equipment, with requirements for semi-annual preventative maintenance and specific replacement schedules for batteries and capacitors. While specific evaluation criteria are not explicitly detailed, the Sources Sought notice indicates that responses will be limited to 20 pages and must be submitted by February 4, 2025, at 4:00 PM Mountain time. Contractors will need to demonstrate expertise in maintaining UPS systems ranging from 30 KVA to 600 KVA across multiple buildings.

The contract opportunity is designated as a total small business set-aside under NAICS code 561210 (Facility Support Services), with a small business size standard of $47.0 million. The contract structure includes a one-year base period with four potential one-year option periods, effectively spanning from 2025 to 2030. While specific award values are not disclosed, the contract will cover maintenance for UPS systems in Buildings 215, 216, 217, 218, 219, 227, 235, 302, and 317, with some systems scheduled for replacement in 2025 and 2027. Emergency response times are specified as 4-8 hours, indicating the critical nature of the maintenance services. The comprehensive scope suggests a significant operational requirement for maintaining continuous power infrastructure at the NIST Gaithersburg facility, with an emphasis on proactive and responsive maintenance strategies.