Post Deployment Yellow Ribbon Event Rio Rancho, NM
Closed Pre-Solicitation Posted
- Solicitation number
- W912J325QYR01
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- PSC
- Not on record
- Place of performance
- New Mexico 87144, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The New Mexico Army National Guard is conducting market research through this Sources Sought Notice to identify potential contractors for the Post Deployment Yellow Ribbon Reintegration Program (YRRP) Event scheduled for May 3, 2026, in the Albuquerque/Rio Rancho area. The procurement involves comprehensive event management services including venue provision, catering, lodging coordination, childcare, and audio-visual support for a single-day reintegration event. This is a non-personal, firm fixed-price service contract that must meet specific performance standards, with 95-100% acceptable quality levels required for equipment functionality, meal service timeliness, staff professionalism, and parking availability. The government has not yet established formal evaluation criteria, as this Sources Sought Notice is for market research purposes only and does not constitute a request for quotes, bids, or proposals. Interested contractors must submit capability information by March 9, 2026, though the government notes that telephone inquiries will not be accepted and no feedback will be provided regarding submissions.
This procurement is designated as a Total Small Business set-aside, contingent upon receiving responses from at least two small businesses; if insufficient small business responses are received, the requirement may be procured through full and open competition or set-aside in part. No incumbent contractor has been identified in the available documentation. The contract value or budget range has not been disclosed in this pre-solicitation notice. Key numerical details include accommodations for up to 150 attendees at the single-day event, catering for 120 people at breakfast and 150 at lunch, provision of 41 double-occupancy hotel rooms for participants traveling 150 miles or more, parking for 120 vehicles, and childcare capacity for up to 15 children ages 0-5. The venue must be located within 30 miles of the NMARNG Readiness Center and remain available from 7:00 a.m. to 5:00 p.m., with hotel check-in on May 3, 2026, and check-out on May 4, 2026.
Notice text
3 versions
Update #3 · Latest ·
THIS IS A Sources Sought Notice ONLY. The New Mexico Army National Guard is issuing this Sources Sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Yellow Ribbon Reintegration Program (YRRP) Event. The intention is to procure these services on a competitive basis. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made.
Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. We encourage all large and small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.
The anticipated NAICS code(s) is 721110 – Hotels (except Casino Hotels) and Motels with a size standard of $40.0 Million.
The estimated period of performance is: May 03, 2026.
Attached is the draft Performance Work Statement (PWS).
The deadline for response to this request is no later than 12:00PM MST, March 09, 2025. All responses under this Sources Sought Notice must be e-mailed to Ms. Dangela Parsons at dangela.l.parsons.civ@army.mil .
All questions must be submitted to the email address identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.
In response to this sources sought, please provide:
1. Name of the firm, point of contact, phone number, email address, UEI number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.
2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. Please note that FAR 52.219-14 Deviation 2021-O0008 will apply if set-aside as small business.
Modification 1 Updated PWS
Change number or participants from 120 to 150
Add number of youth for childcare breakout room requirement
update break snack information
Update #2 ·
THIS IS A Sources Sought Notice ONLY. The New Mexico Army National Guard is issuing this Sources Sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Yellow Ribbon Reintegration Program (YRRP) Event. The intention is to procure these services on a competitive basis. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made.
Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. We encourage all large and small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.
The anticipated NAICS code(s) is 721110 – Hotels (except Casino Hotels) and Motels with a size standard of $40.0 Million.
The estimated period of performance is: May 03, 2026.
Attached is the draft Performance Work Statement (PWS).
The deadline for response to this request is no later than 12:00PM MST, March 09, 2025. All responses under this Sources Sought Notice must be e-mailed to Ms. Dangela Parsons at dangela.l.parsons.civ@army.mil .
All questions must be submitted to the email address identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.
In response to this sources sought, please provide:
1. Name of the firm, point of contact, phone number, email address, UEI number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.
2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. Please note that FAR 52.219-14 Deviation 2021-O0008 will apply if set-aside as small business.
Modification 1
Change number or participants from 120 to 150
Add number of youth for childcare breakout room requirement
update break snack information
Update #1 ·
THIS IS A Sources Sought Notice ONLY. The New Mexico Army National Guard is issuing this Sources Sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Yellow Ribbon Reintegration Program (YRRP) Event. The intention is to procure these services on a competitive basis. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES (IN FULL OR IN PART) OR PROCURED THROUGH FULL AND OPEN COMPETITION, and multiple awards MAY be made.
Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. We encourage all large and small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement.
The anticipated NAICS code(s) is 721110 – Hotels (except Casino Hotels) and Motels with a size standard of $40.0 Million.
The estimated period of performance is: May 03, 2026.
Attached is the draft Performance Work Statement (PWS).
The deadline for response to this request is no later than 12:00PM MST, March 09, 2025. All responses under this Sources Sought Notice must be e-mailed to Ms. Dangela Parsons at dangela.l.parsons.civ@army.mil .
All questions must be submitted to the email address identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.
In response to this sources sought, please provide:
1. Name of the firm, point of contact, phone number, email address, UEI number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.
2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. Please note that FAR 52.219-14 Deviation 2021-O0008 will apply if set-aside as small business.
Files
| File | Type | Posted |
|---|---|---|
| Performance Work Statement 515th YR V3 DRAFT.pdf | ||
| Performance Work Statement 515th YR DRAFT.pdf |
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| 125 IN BN Pre Deployment Yellow Ribbon November 2026 | Michigan National Guard | Total Small Business | |
| Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027 | Wisconsin National Guard | No set-aside |
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