Portuguese Civilian Employee Insurance Coverage

The United States Air Forces in Europe – Air Forces Africa seeks comprehensive insurance coverage for Portuguese civilian employees at Lajes Field, Azores, Portugal, with proposals due August 12, 2026. The procurement is unrestricted with no set-aside.

Place of performance is Lajes Field, Terceira Island, Portugal. Contractors must hold active Autoridade de Supervisão de Seguros e Fundos de Pensões (ASF) Certification in accordance with Portuguese law. The contractor assumes total liability for job-related accidents and injuries, unexpected illnesses during Temporary Duty status, and all initial and follow-up medical treatment. Coverage extends to both Appropriated Fund and Non-Appropriated Fund employees, including those working away from the main installation and personnel in approved physical fitness and commander-authorized sports programs. The contractor must schedule medical appointments within 10 calendar days, maintain bilingual Portuguese-English support, appoint primary and alternate contract managers, provide one-hour response during duty hours (Monday–Friday, 0800–1700) and three-hour response after hours, submit monthly incident reports by the 10th of each month, and reimburse employees for transportation and medical expenses within 30 days of receipt. The contractor must maintain a Quality Control Plan aligned with ISO 9001 or ASF standards, address GDPR compliance, and ensure escalation procedures and complaint channels.

The basic period runs four months (October 1, 2026, through January 31, 2027), with four optional 12-month periods and a potential six-month extension through January 31, 2031. Pricing must be submitted in Euros on a firm-fixed-price basis. A proposal conference is scheduled for July 8, 2026, at 1400 hours local time; advance confirmation of attendance is required by July 3. Evaluation follows a sequential process: responsiveness review (ASF Certification required), technical evaluation on Acceptable/Unacceptable basis, and price evaluation for reasonableness. Award will be made to the responsible offeror providing best value. NAICS code is 524126 (Direct Property and Casualty Insurance Carriers); PSC is G009 (Social – Non-Government Insurance Programs).