Portable Supplemental Water Softeners - Central Steam Facility – Brookhaven National Laboratory
Closed Pre-Solicitation Posted
- Solicitation number
- SJ40000
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 221310 Water Supply and Irrigation Systems
- PSC
- Not on record
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Brookhaven National Laboratory, operated by Brookhaven Science Associates for the Department of Energy Office of Science, is conducting market research through this Sources Sought Notice to identify qualified vendors for portable supplemental water softening vessels and associated services at its Central Steam Facility (Building 610) in Upton, New York. The procurement seeks portable ion exchange vessels capable of treating up to 100 gallons per minute with approximately 30 cubic feet of resin capacity to provide softened boiler makeup water during peak demand periods. Key contract requirements include furnishing and maintaining four portable water softening vessels on-site at all times, performing on-demand vessel exchanges with emergency service capability within 24 hours, providing a dedicated service representative with 8-hour response time, and commencing services within two weeks of contract award. Vendors must demonstrate a minimum of five years of experience in water softening services and be capable of delivering fully regenerated vessels ready for immediate service. The treatment objective is reduction of total hardness to less than 0.3 mg/L as CaCO3, with vendors required to provide delivery, pickup, off-site resin regeneration, and comprehensive operations and maintenance documentation.
This is a Sources Sought Notice for market research purposes only, and no award will be made from this notice; therefore, no set-aside designation applies. The anticipated contract will be structured as a multi-year service agreement with fixed pricing elements, though no specific award value or budget range is disclosed in this pre-solicitation notice. Four portable skid-mounted vessels suitable for forklift handling will be required, with all delivery and loading logistics managed by the contractor while BNL provides rigging services for offloading and loading at the facility. The notice was posted on March 10, 2026, with a response deadline of March 20, 2026, providing interested vendors with ten days to submit capability statements and market research information to BNL for evaluation purposes.
Notice text
Brookhaven National Laboratory (BNL), operated by Brookhaven Science Associates (BSA) for the U.S. Department of Energy, is issuing this Sources Sought Notice for market research purposes only. This is not a solicitation and no award will be made from this notice.
BNL is seeking qualified vendors capable of providing portable supplemental water softening (demineralization) vessels and associated services for the Central Steam Facility (Building 610) located in Upton, NY.
The purpose of this requirement is to provide softened boiler makeup water during peak demand periods when the capacity of the existing on-site water softening system is exceeded. The contractor shall furnish portable ion exchange vessels, delivery and pickup services, off-site resin regeneration, and related technical support.
GENERAL REQUIREMENT SUMMARY:
• Provide and maintain four (4) portable water softening vessels on-site at all times
• Each vessel shall be capable of treating up to 100 gallons per minute
• Vessels shall contain approximately 30 cubic feet of ion exchange resin
• Vessels shall be skid-mounted and suitable for forklift handling
• Treatment objective is reduction of total hardness to less than 0.3 mg/L as CaCO3
• Vessels shall be delivered fully regenerated and ready for immediate service
• Contractor shall perform on-demand vessel exchanges
• Contractor must be capable of performing emergency exchanges within 24 hours
• Contractor shall provide a dedicated service representative with response within 8 hours of notification
• Contractor must be capable of commencing services within two (2) weeks of contract award
Services shall include delivery, pickup, off-site regeneration of resin media, and provision of operations and maintenance documentation. BNL will provide rigging services for offloading and loading at the facility.
The anticipated contract will be a multi-year service agreement with fixed pricing elements.
Vendors responding to this notice shall demonstrate:
-
Minimum five (5) years of relevant water softener service experience
-
Experience providing similar services within the past five (5) years
-
Capability to meet the technical and response requirements described above
Interested vendors shall submit a capability statement not to exceed ten (10) pages that includes:
• Company overview and relevant experience
• Description and specifications of proposed equipment
• Description of regeneration and logistics capabilities
• Ability to meet 24-hour emergency response requirement
• Business size and socioeconomic status
• UEI number and applicable NAICS code
This notice is issued solely for information and planning purposes and does not constitute a Request for Proposal. BNL does not intend to award a contract based on responses to this notice.
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